Private Equity Executive Assistant to Partners
3 weeks ago
Private Equity Executive Assistant
$90-$120k Base + Bonus
Hybrid, 3-4 days a week in office
Based in Greenwich, CT
Our client is a unique investment firm located in Greenwich, Connecticut looking to hire an Executive Assistant to support a small team (Partners, Associates). The ideal individual will possess strong administrative, organizational, and communication skills and have the ability to exercise good judgment in a variety of situations to maintain a realistic balance among multiple priorities. Prior admin experience within alternative investments (5+ years) not necessary, but highly preferred.
Responsibilities include (but are not limited to the following):
- Act as gatekeeper to executives and maintain relationships with all internal and external stakeholders
- Manage calendars, schedule appointments, coordinate with other assistants, and confirm meetings
- Schedule conference rooms for internal and external meetings; coordinate all supporting technology
- Help maintain the facilities and overall operations of the organization
- Assist in the development of internal and external meeting materials to ensure professionals are prepared for client pitches, conferences, and speaking engagements, and follow up on any action items as needed
- Send and reply to emails on behalf of professionals; draft other correspondence as needed
- Communicate with clients on a regular basis
- Arrange both domestic and international travel for professionals, including flights, cars, hotels, visas, and other reservations
- Track, prepare, and process expense reconciliations, out-of-pocket reports, and invoices
- Handle confidential documents and correspondence as needed
- Maintain entry of data and data integrity in databases including Outlook contacts and CRM
Qualifications:
- Bachelor's degree HIGHLY preferred
- Exceptional organizational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed
- Excellent oral and written communication skills and high attention to detail
- Professional presence, positive demeanor and strong interpersonal skills
- High level of integrity, sound judgment, and strong work ethic
- Eagerness to work in an entrepreneurial, results-driven environment
- Proficiency in Microsoft Office Suite, and CRM software (Salesforce, DealCloud, Juniper Square) a PLUS
Please email resumes to rowan@hudsongatepartners.com
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