Attendance and Student Monitor/Records Administrator

2 months ago

Baltimore, United States The SEED School of Maryland Full time

SCHOOL PROFILE


The SEED School of Maryland is a statewide, public, college-preparatory boarding school that opened in August 2008. SEED MD presents underserved students from across the state with an extraordinary opportunity to receive a tuition-free education that prepares them for success in college and beyond. The school currently enrolls 400 boys and girls in grades six through twelve. The Maryland General Assembly passed legislation to establish the School, which receives state and local funds. The Maryland State Department of Education (MSDE) oversees the School and holds it accountable to state and federal standards for teaching and learning.


The SEED School of Maryland combines a rigorous and engaging academic curriculum with life skills and enrichment activities to provide students with a thoughtfully balanced learning and living experience. Students and their families commit to a seven-year educational program that offers small class sizes, high quality teaching and learning experiences, mentoring, community service, and extracurricular activities such as sports and arts. The School builds on the success of The SEED School of Washington, D.C., which was founded in 1998. Ninety-five percent of SEED D.C. graduates have been accepted to four-year colleges and universities.


SUMMARY


The Attendance and Student Monitor responsibilities include the documentation and processing of student attendance records, coordinating and preparing reports, maintaining records requiring compilation and classification of varied and confidential information. The duties include active campus supervision during the school day. This position reports to the Chief of Staff. Hours worked are 7:45am - 4:15pm, Monday through Friday.




Essential duties and responsibilities but not limited to:

  • Monitor student attendance and determine students who are at risk of becoming chronically absent.
  • Run daily and weekly attendance reports, update and correct student records, and excessive absence letters
  • Clearly communicate with counselors, teachers, and administrators about attendance
  1. concerns
  • Coordinates with the Chief of Staff on the process of communicating with parents/guardians over attendance concerns
  • Serve as an integral member of the Attendance Intervention Team
  • Process attendance infractions and detention slips for tardies
  • Track student attendance in the SIS for field trips, health suite visits and other special activities
  • Delivers notes for students to classrooms and picks up attendance slips at the start of each period
  • Maintain contact with families of students with attendance concerns
  • Conduct home visits related to attendance concerns
  • Enforce the importance of good attendance with the student and their families
  • Attend state and other trainings as needed

Student Monitor Duties:

  • Initiates and cultivates positive relationships with students, staff, parents, and other visitors.
  • Be present, friendly, and visible on campus.
  • Actively supervise students (circulating among students) during the school day
  • Functions as the primary campus monitor during open times (i.e. - before school, class transitions, lunch, after school, in hallways)
  • Check in students, guests and provide visitor passes, including checking in guests for school events during school hours (i.e. - assemblies, etc.)
  • Assists with school-wide safety plan and emergency protocols
  • Performs other duties and responsibilities as assigned, related to campus supervision, safety and security of persons and property associated with The SEED School of Maryland
  • Adheres to strict confidentiality related to student and personnel information


Office Duties (Back Up/As Needed):

  • Greet and welcome students, parents, and visitors in a friendly and welcoming manner
  • Answer and route phone calls
  • Answer questions about general information
  • Working knowledge of office
  • Assist with photocopying and other office projects, if needed
  • Perform other duties deemed necessary.


EXPECTATIONS


Committed to the mission of SEED

Adheres to school policies and procedures

Acts as a role model within and outside of the school

Goal-oriented and assertive, yet a strong team player

Maintains a positive and respectful attitude

Communicates regularly with the Director of Student Support Team and Student Life Director about school issues

Demonstrates flexible and efficient time management and ability to prioritize work load

Meets department productivity and standards

Performs other duties as workload and priorities necessitate

Must have a passion for educating children.

Demonstrates competence in typing, data entry and use of current office technology and equipment (i.e.., Computer systems, fax, copiers, etc.).

Highly organized and able to keep accurate and detailed attendance records.

Highly developed written and verbal communication skills. Ability to communicate effectively with the public, parents, students and staff. Ability to establish and maintain good working relationships.

Ability to work under pressure of simultaneous deadlines and stress of frequent interruptions.

Ability to exercise discretion in the protection of confidential information concerning students, parents/guardians, and staff.


MINIMUM QUALIFICATIONS


Excellent at building rapport with adults and students

Experience and/or training in behavior intervention strategies

Superior conflict resolution skills

Organized, logic-based, detail-driven work style

Solid verbal and written communication abilities

Comfortable and effective when interacting and communicate with parents and individuals at all levels of the organization

Must be able to work in a fast-paced environment with demonstrated ability to efficiently and effectively manage multiple competing tasks and demands

Must have the ability to manage complex issues creatively and effectively

Two years secretarial or clerical work, including data processing and record-keeping

A minimum of High school diploma with two years’ experience working in a high school. Bachelor degree preferred

Proficient in MS Office Suite

Internet savvy and skilled with technology


PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, some standing, walking, sitting, bending and carrying of light items such as books and papers is required.

WORKING CONDITIONS


The work involves everyday risks and discomforts which require normal safety precautions typical of such places as classrooms, offices, meeting and training rooms, etc. The work area is adequately lighted, heated and ventilated. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


This position description may not describe all duties, responsibilities and skills associated with this position. It is intended to portray the major aspects of the job and is not meant to be all inclusive. Other duties or skills may be required.

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