Assistant Property Manager

4 weeks ago

Atlanta, United States BGSF Full time

Commercial Assistant Property Manager

Direct Hire; $70K-$75K

Atlanta, GA


Description


The Assistant Property Manager performs administrative and clerical tasks in support of property management and the building maintenance team. This includes providing support and communication to tenant and vendor, assisting with financial reporting, preparing vendor contracts, and assisting in accounts receivable collections.


JOB REQUIREMENTS:


  • Three years’ experience required in property management, commercial real estate.
  • Four year college degree preferred or equivalent work experience.
  • Proficient in Microsoft Office, especially Excel. Angus, MRI, or other real estate software experience preferred.
  • Capability of preparing vendor and construction contracts.
  • Verbal and written communication skills.
  • Be a self starter, self-disciplined, and highly organized.
  • Possess a strong work ethic, be team-oriented and highly dependable.
  • Frequent movement and the ability to inspect all areas of the property including the roof and basement.
  • Be able to stand, site, or walk for extended periods to greet tenants and vendors.
  • Physical presence is required at the office to provide general support and backup to co-workers and meet service needs of tenants.
  • Travel is not required for the position. Requires annual travel for two to three days to attend company-wide meeting


Property Financials:

  • The Property Manager with the annual capital plan, operating budget, and reforecast.
  • The Property Manager in completing the monthly variance and capital reporting. (20% of Time)


Lease Administration:

  • The Property Manager by understanding the lease terms and obligations, knowing terms for exercising options.
  • Commencement letters, and assist in monitoring and communicating changes in lease information (move in dates, vacate dates, monthly leases) to Lease Admin and Asset Management as necessary.
  • Letters of credit and tenant deposits, and provide related reporting to the Property Manager. (15% of Time)


Building Maintenance, Construction, and Security:

  • The Property Manager with building inspections, maintaining the appearance and condition of the property by hiring appropriate vendors (soliciting and reviewing bids, preparing contracts, documenting any legal or risk management review of contracts or insurance coverage).
  • The Property Manager in managing day to day maintenance, capital, and TI projects by preparing project schedule, monitoring activities, completing the punch list and tracking the budget.
  • Annual fire drills and other tenant trainings. (25% of Time)


Tenant Relations:

  • The Property Manager in implementing a tenant visitation program and maintaining a close relationship with contacts ensuring timely resolution of tenant requests.
  • Tenant events in accordance with the budget.
  • Enter tenant requests received outside of the tenant work order system. (25% of Time)


Other: Proactively stay involved in the local community and real estate organizations, i.e. BOMA.

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