Administrative Associate
4 weeks ago
TSR is a premier National U.S. Staffing company with over 50 years of staffing excellence.
Our client, a leading Pharmaceutical company is hiring an Administrative Associate on a long term contract basis. Local candidates to Madison NJ ONLY please. This role is 100% on-site 5 days a week. Pharmaceutical experience required.
Work Location: Madison NJ
Pay: $28-29/hour W2
Required Skills:
- Will perform highly diverse administrative and project-focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion and judgment
- The candidate must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment
- Ability to support multiple individuals at the same time, manage priorities and deliver with appropriate timelines
- Demonstrate strong interpersonal skills and diplomacy in all levels of management
- Work with minimal supervision, have strong initiative and follow-up with focus on details
- Manage calendars as well as timely scheduling to ensure meetings are prioritized and occur with appropriate timelines
- Maintain and organize office operations and procedures such as filing system, expense reports, requisition of supplies, and other administration services
- Prioritizes activities and takes prompt action based on an understanding of departmental objectives and business needs
- Adhere to T&E policies, including booking travel and monthly reconciliation of business expenses
- Ensure manager’s preparedness for meetings e.g. assemble meeting materials, assist with PowerPoint presentations & pre-reads)
- Proactive management of high profile internal & external events
- Proficient with Microsoft Suite (Outlook, Word, Excel, PowerPoint) and with digital communication tools (Microsoft Teams, Zoom, Webex, etc).
- Knowledge of Concur Travel and T&E, Ariba/SAP, SharePoint, eSetup, Workday, Room scheduler)
- Has strong organizational skills, pays close attention to detail and follow-up, and properly balances priorities and resources
- Maintains a positive attitude, a high level of productivity, and is adaptable to change
- Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions and supports business needs across different time zones and during periods of heavy workload
- Ability to multi-task and adapt quickly to competing priorities while remaining focused
- Ability to work effectively under pressure to meet deadlines
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