Legal Assistant

3 weeks ago

Glendale, United States Randstad USA Full time

Randstad in partnership with The Hanover Insurance Group are actively hiring a Legal Secretary to join their staff legal team located at their field office in Glendale, CA. The Hanover Insurance Group is an industry leading Property & Casualty Insurance Co. with over 160 years of rich history and tradition. Recognized as One of America's Top Employers (Forbes) and A Best Places to Work (Business Insurance) The Hanover Insurance offers a collaborative environment that fosters development and growth.

What's in it For You?

• Career Development: 3-4 month contract opportunity. This role offers training and development with continuing mentorship ongoing.

• Flexible schedule: 8:00am-4:30pm Mon-Fri or between 8:30am – 9:00am start time; averaging 38.75 hours/week.

• Benefits: Yes, Randstad offers major medical insurance, dental, vision, and 401K.

• Pay Rate: $35-$45/hr

Position Overview:

As a Legal Secretary, you will be working in a staff counsel law office; this Legal Secretary position is responsible for assisting attorneys, as part of a centralized team, with E-Filing, mail processing, calendaring and other administrative / clerical duties as assigned --all under the supervision of the attorney(s) and/or other legal personnel.

Responsibilities:

• Process all incoming state and federal court e-filings and ensure accurate calendaring of court dates, input reminder dates into attorneys’ calendars, correctly naming/re-naming of documents, uploading of documents to electronic files.

• Process all incoming paper mail once it is scanned into electronic form with the same expectations as those materials received via the e-fling process.

• To the extent necessary, prepare correspondence and legal papers in final form including.

• Ensure accuracy of attorneys’ calendars and proper routing of documents to attorneys, legal assistants and clients.

• Performs other clerical duties such as scheduling appointments, composing and typing routine correspondence, reading, sorting and routing mail.

• Files correspondence and legal documents in office filing system.

• Ensures proper indexing and filing of original legal documents in State and Federal Courts including fax filing in State Courts and E-Filing in Federal Courts.

Requirements:

• High School Diploma required; college degree preferred.

• Minimum 2-4 years related experience working in Personal Injury Litigation and/or General Litigation.

• Proficient in the use of Microsoft Office software, including MS Outlook or comparable electronic mail systems.

• Works well with others and establishes sound working relationships.

• Solid Keyboard and Typing skills.

• Strong Organizational skills.

• Ability to multi task assignments with different team members both locally and in remote locations.

• Flexibility and the ability to prioritize, and adapt to changes in workflow including both type of work and quantity of work.

• Ability to change and adapt work methods as required by changing work environment.

• Ability to recognize and implement and / or share best practices with team members.

• Ability to work in and file documents in an electronic case management system, LegalFiles or equivalent.

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