Executive Assistant

2 weeks ago

Waukesha, United States Carlisle Construction Materials Full time

Carlisle Construction Materials (CCM) has an exciting opportunity for an Executive Assistant to support the President of our metal roofing division, called Carlisle Architectural Metals (CAM) in Waukesha, WI. The ideal incumbent is an experienced professional, decerning, discreet and decisive, who can provide and exceptional level of customer service.


Candidates must possess excellent communication, organizational and administrative skills. They must have a minimum of three years' experience supporting senior executives, preferably multiple. This individual will interact with the external parties representing key strategic relationships as well as the most senior people in the organization. The Executive Assistant will represent and support the senior executives, often acting as liaison between the senior executives and internal associates and external contacts. They should possess the competence, initiative, and business acumen necessary to support the senior executives at the most effective level.


Duties and Responsibilities:

  • Providing high-level administrative support to executive leadership.
  • Preparing PowerPoint presentations including financial data from Excel spreadsheets and descriptive graphic formatting.
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
  • Composing and preparing confidential correspondence, reports and other documents requested with utmost discretion.
  • Assisting in preparation of presentations.
  • Coordinating travel
  • Managing high credit limit travel & entertainment account and prepare expense reports.
  • Maintaining calendars and schedules, directories, and contact information.
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
  • Initiating, coordinating, and updating special projects as assigned.
  • Screening incoming calls and correspondence, distributing appropriately, and responding independently when possible.
  • Performing office administrations such as: interface and manage relationships with outside office vendors such as landlord, cleaning crew, supply vendors, etc.; manage and maintain office supply inventory and ordering; ensure common office areas are neat and orderly; ensure USPS, deliveries and packages are distributed daily.
  • Performing other related duties as assigned.


Required Skills/Abilities/Knowledge:

  • Able to work and network effectively with all levels of management, company associates, external contacts, and vendors.
  • Effectively work in a demanding work environment supporting executive leadership.
  • Exercise discretion when working with sensitive information and maintain confidentiality.
  • Highly organized, flexible, and detail oriented.
  • Adaptive to frequent changes in priorities, organization, and strategy.
  • Meet deadlines with short lead times.
  • Prioritize and manage complex assignments.
  • Excellent follow through skills and willingness to learn.
  • Able to work independently and as part of a team.
  • Excellent oral and written communications skills.
  • Familiarity with basic finance and accounting functions a plus.
  • High proficiency in MS Office, particularly with PowerPoint, Word, and Excel.


Education and Experience:

  • High school diploma or equivalent.
  • business degree or college credits towards a four-year business degree preferred.
  • least three years of applicable experience in a corporate environment supporting senior executives.

  • Executive Assistant

    3 days ago

    Waukesha, United States Carlisle Construction Materials Full time

    Carlisle Construction Materials (CCM) has an exciting opportunity for an Executive Assistant to support the President of our metal roofing division, called Carlisle Architectural Metals (CAM) in Waukesha, WI. The ideal incumbent is an experienced professional, decerning, discreet and decisive, who can provide and exceptional level of customer...

  • Office Manager/Executive Assistant

    5 hours ago

    Waukesha, United States Waukesha State Bank Full time

    Job DescriptionJob DescriptionAre you high energy and like to assist others? We are looking for an experienced Executive Assistant and Office manager to run the administrative functions of our Wealth Management office. Waukesha State Bank Profile: Waukesha State Bank is one of the largest locally owned and independent community banks in Wisconsin, with 14...

  • Outside Sales Account Executive

    8 hours ago

    Waukesha, United States Novatech, Inc. Full time

    Outside Sales Account ExecutiveAt Novatech, we are on a mission to provide exceptional customer service in the business solutions industry. From managed print and managed IT, to cybersecurity and cloud solutions, Novatech helps increase profits by empowering businesses to increase productivity, lower costs and drive growth through expert guidance and support...

  • Store Manager

    2 days ago

    Waukesha, United States Stein Garden Centers, Inc. Full time

    Job DescriptionJob DescriptionPosition: Assistant Store ManagerReports to: Store ManagerLocation: Waukesha, WIType: Non-ExemptSummary: The Assistant Store Manager is responsible for supporting the execution of the operational strategy that optimizes the overall performance of their store. Specifically focusing on revenue growth, increased profitability,...

  • Marketing & Advertising Assistant

    4 days ago

    Waukesha, United States NAS Management Full time

    Job DescriptionJob DescriptionWith years of experience in the marketing and sales field, Nas Management has created relationship-based methods focused on our innovative marketing outreach techniques. There is no secret to our success. We simply build genuine, respectful, and transparent relationships with our clients and exceed their expectations. Our...

  • Brand Marketing Assistant

    2 weeks ago

    Waukesha, United States NAS Management Full time

    Job DescriptionJob DescriptionWe are searching for a motivated Brand Marketing Assistant to join our sales and promotional marketing department. The Brand Marketing Assistant will help exceed company and client goals by assisting the Marketing Manager with developing unique campaigns and programs to appeal to consumers and increase client revenue. We provide...

  • Brand Marketing Assistant

    1 week ago

    Waukesha, United States NAS Management Full time

    We are searching for a motivated Brand Marketing Assistant to join our sales and promotional marketing department. The Brand Marketing Assistant will help exceed company and client goals by assisting the Marketing Manager with developing unique campaigns and programs to appeal to consumers and increase client revenue. We provide an established marketing and...

  • Caregiver

    1 day ago

    Waukesha, United States Capri Communities Full time

    Currently hiring Full-time 2nd shift Caregivers What's in it for you? * Flexible hours * Get paid now with Pay Active * Opportunity to help and support an older generation * A career that gives back to the community * Competitive Pay and Benefits * 401(k) with a company match * Paid time off * Training opportunities * Opportunity for internal growth *...

  • Caregiver (PRN)

    1 day ago

    Waukesha, United States Capri Communities Full time

    Position Details * Employment Status: Part-Time What's in it for you? * Flexible hours * Get paid now with Pay Active * Opportunity to help and support an older generation * A career that gives back to the community * Competitive Pay and Benefits * 401(k) with a company match * Paid time off * Training opportunities * Opportunity for internal growth *...

  • Electro-mechanical Lab Technician

    4 weeks ago

    Waukesha, United States Sydata Inc Full time

    **Job Overview: - ** 1. Utilizing initiative and independent judgment, construct and assist in evaluating engineering models. 2. Perform basic trouble shooting encompassing multiple variables and unknowns to achieve root cause analysis and problem resolution. Conduct experiments and diagnostic tests, as required to draw conclusions. 3. Perform software and...

  • Medical Lab Technician

    1 month ago

    Waukesha, United States ROBUSTWARE INC Full time

    **Job Overview: - ** 1. Utilizing initiative and independent judgment, construct and assist in evaluating engineering models. 2. Perform basic trouble shooting encompassing multiple variables and unknowns to achieve root cause analysis and problem resolution. Conduct experiments and diagnostic tests, as required to draw conclusions. 3. Perform software and...

  • Lab Technician

    4 weeks ago

    Waukesha, United States TechDigital Corporation Full time

    Keywords: Lab Technician, test set up, troubleshoot, system installation, test result document, medical device Please share the profiles with assembling, dismantling and prepare test setup and testing experience. Job Overview:- 1. Utilizing initiative and independent judgment, construct and assist in evaluating engineering models. 2. Perform basic trouble...

  • Senior Financial Planning

    1 day ago

    Waukesha, Wisconsin, United States Generac Power Systems Full time

    Company Generac Power Systems Name Senior Financial Planning & Analysis Analyst Req # 64070 Employment Type Full Time Shift 1st At Generac, our people help make the world safer, brighter, and more productive. We are united by our efforts to inspire change for a better world; impact our people and community; influence and achieve positive results; and...

  • Senior Financial Planning

    5 hours ago

    Waukesha, United States Generac Power Systems Full time

    Company Generac Power Systems Name Senior Financial Planning & Analysis Analyst Req # 64070 Employment Type Full Time ...

  • Housekeeper

    1 week ago

    Waukesha, United States Summit Woods Full time

    What's in it for you?Flexible hoursGet paid now with Pay ActiveOpportunity to help and support an older generationA career that gives back to the communityCompetitive Pay and Benefits401(k) with a company matchPaid time offTraining opportunitiesOpportunity for internal growthTuition and Certification ReimbursementReferral BonusesLife 360Benefit Hub...

  • Housekeeper

    6 hours ago

    Waukesha, United States Summit Woods Full time

    What's in it for you?Flexible hoursGet paid now with Pay ActiveOpportunity to help and support an older generationA career that gives back to the communityCompetitive Pay and Benefits401(k) with a company matchPaid time offTraining opportunitiesOpportunity for internal growthTuition and Certification ReimbursementReferral BonusesLife 360Benefit Hub...

  • Test Engineer

    1 day ago

    Waukesha, United States Capgemini Engineering Full time

    Life at CapgeminiCapgemini supports all aspects of your well-being throughout the changing stages of your life and career. For eligible employees, we offer: Flexible work Healthcare including dental, vision, mental health, and well-being programs.Financial well-being programs such as 401(k) and Employee Share Ownership PlanPaid time off and paid...

  • Client Service Specialist

    9 hours ago

    Waukesha, United States Ewald Fleet Solutions Full time

    Job DescriptionJob DescriptionEwald Fleet Solutions is a privately-owned Wisconsin based company. We’re a leader in fleet management programs for any size business, both locally and nationwide. Our experienced team of professionals assist businesses in understanding and leveraging the value of fleet leasing.  The Client Service Specialist is a key...

  • Lead Specialist, Quality, Design Quality Engineer

    6 hours ago

    Waukesha, United States GE Healthcare Full time

    Job Description SummaryIn this role as QA Lead Engineer you be will responsible for providing manufacturing and/or engineering process support in accordance with documented procedures and practices. This is a key technical role responsible for the development, implementation, improvement and continuous reinforcement of established Quality Management System...

  • Store Supervisor

    7 days ago

    Waukesha, United States Taco Bell- Waukesha (N Grandview Blvd) Full time

    Taco Bell- Waukesha (N Grandview Blvd) is looking for a full time or part time Store Supervisor for our location in Waukesha, WI. As a Store Manager, you will assist the General Manager in managing the operations and staff on a day to day basis, including the execution of all company policies, procedures, programs and systems. The store supervisor also...