Legal Assistant

2 weeks ago

Sacramento, United States Novus Law Firm, Inc. Full time

Novus Law Firm, Inc. seeks a full-time legal assistant for in-office support in downtown Sacramento. The assistant provides crucial support handling the administrative needs of our managing attorney and members of the management team, works to ensure the smooth and efficient operation the business, and is integral to the maintenance of our physical office.


The Ideal Candidate

  • You have two or more years of office experience in a law firm as a legal secretary or legal assistant, preferably in a transactional, non-litigation-based environment. Traditional labor practice/union bargaining experience is a plus.
  • You can reliably commute to and be present in our Sacramento office.
  • You are a proactive, resourceful problem-solver motivated to help in efficiently running a small law firm and can identify and suggest improvements as necessary.
  • You have excellent time management and organization skills.
  • You have a professional demeanor and excellent written and oral communication skills.
  • You are adaptable.
  • You comfortably use current technology and readily adopt new, advanced technology.


The Position

We will provide you with clear expectations about your duties, and our systems and procedures will guide you to complete tasks, but this role requires independent thinking and a “getting-things-done” approach. You will need to take in information, analyze/assess/organize that information to figure out what needs to be addressed, and take initiative to move situations forward. Your regular duties will include, but are not limited to:

  • Managing records, including uploading content into our document management system, applying naming and profiling conventions to uploaded content, and organizing files.
  • Monitoring and processing email, including handling scheduling and logistics, submitting expenses, maintaining contacts databases, and updating our task management system, as well as filing emails and email attachments in our document management system.
  • Preparing, proofreading, and formatting documents and materials, including Word and Excel files and PowerPoint presentations.
  • Managing assigned calendars.
  • Processing incoming mail and deliveries.
  • Providing backup to other administrative staff.
  • Completing special projects as assigned.


The Firm

Novus provides advice and counsel to institutions of higher education and California private sector employers. Our practice areas include California and Federal Employment; Student Affairs; Faculty Labor Relations; Higher Education Governance; and Strategic Partnerships and Mergers in Higher Education.


Founded in 2020, we are committed to regular process improvement with an eye toward innovation in the practice of law. We are proudly paperless, maintaining client files and library resources electronically. We expect that client needs are met while striving to maintain workload controls to ensure employees have weekends, holidays, and downtime.

Novus provides competitive compensation based on experience. The hourly range for this non-exempt role is $30 to $45 per hour, depending on experience. Benefits include paid vacation time, sick time, plus medical, dental, vision, and retirement; FSA and dependent care account; and access to professional development funds as well as the opportunity to earn incentive compensation. Our office is in a LEED certified building on Capitol Mall, just one block from Golden1 Center and nearby DOCO. Parking is provided.


Please submit your resume and cover letter.


Novus will not consider candidates presented by recruiters for this role at this time.

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