Executive Support Specialist

3 weeks ago

Carmel, United States Empowered Ventures Full time

Empowered Ventures (EV) is an employee-owned acquisition holding company dedicated to offering business owners a seamless succession plan that ensures their legacy remains in capable hands. As operators on a mission, we are committed to helping exceptional businesses not only survive but thrive. At EV, we believe in supporting visionary leaders and empowering workers as owners, ensuring they reap the benefits of their hard work. Our purpose is to continuously generate life-changing financial and personal wellbeing outcomes for our employee owners, enabling them to lead more fulfilling lives.


We are seeking a highly motivated Executive Support Specialist to join our dynamic team at Empowered Ventures. The successful candidate will play a crucial role in executing and maintaining general administrative processes within EV, supporting various initiatives launched by the Chief of Staff, and contributing to the overall success of the organization. This is an excellent opportunity for an individual with a genuine enthusiasm for our purpose and mission, who thrives in a fast-paced environment and enjoys taking ownership of diverse projects.


Key Responsibilities

  • Coordinate all aspects of EV events and summits, including registration, logistics, and materials preparation.
  • Manage recurring ESOP activities and celebratory events, ensuring seamless execution.
  • Handle swag ordering, inventory management, and coordination of other gifts.
  • Manage print orders, shipping, and mailing requirements as needed.
  • Support all EV team members in the expense report process and travel arrangements.
  • Track and manage speaking opportunities and guest appearances for EV team members.
  • Enter accounts payable information accurately and in a timely manner.
  • Demonstrate strong communication skills, both verbal and written, in all interactions.
  • Take initiative, anticipate needs, and execute tasks with a high level of attention to detail.
  • Maintain strong organization and follow-up habits to ensure tasks are completed efficiently.
  • Work collaboratively with the Chief of Staff and other team members to achieve organizational goals.


Qualifications

  • Previous experience in general administration and event planning is preferred.
  • Strong proficiency in Microsoft Office suite; willingness to learn other productivity tools.
  • Excellent communication skills and ability to interact effectively with diverse stakeholders.
  • Proven ability to take initiative, solve problems, and execute tasks with minimal supervision.
  • High level of responsibility, trustworthiness, and attention to detail.
  • Internally resourceful, proactive, and able to thrive in a fast-paced, dynamic environment.


If you are passionate about making a meaningful impact and thrive in a collaborative, results-oriented environment, we encourage you to apply for the Executive Support Specialist position at Empowered Ventures. 

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