Front Desk Coordinator

3 weeks ago

Chicago, United States The Equus Group Full time

Job Title: Front Desk Coordinator

About our client: Our client is a leading middle-market direct lending firm providing flexible financing solutions to private equity sponsors and their portfolio companies. With a focus on delivering customized financing solutions and exceptional client service, they have established themselves as a trusted partner in the private equity community. Their team of experienced professionals is committed to helping clients achieve their strategic objectives and drive long-term success.

Job Description: Our client is seeking a proactive and customer-focused Front Desk Coordinator to join our team and serve as the first point of contact for visitors, clients, and employees. The Front Desk Coordinator will play a critical role in creating a positive and welcoming environment and ensuring smooth day-to-day operations of the front desk.

Key Responsibilities:

  • Front Desk Operations:
  • Greet visitors and guests with a warm and professional demeanor, providing exceptional customer service and directing them to the appropriate person or location.
  • Answer incoming calls, screen and transfer calls to the appropriate individuals, and take messages as needed.
  • Manage the reception area, including maintaining a clean and organized workspace, monitoring visitor access, and ensuring compliance with security protocols.
  • Administrative Support:
  • Provide administrative support to various departments as needed, including managing mail and package deliveries, scheduling appointments and meetings, and assisting with document preparation and filing.
  • Assist with office-related tasks, such as ordering office supplies, coordinating catering for meetings and events, and arranging travel accommodations for staff.
  • Communication and Coordination:
  • Serve as a central point of contact for internal communication, disseminating relevant information and announcements to employees and coordinating communication with external parties.
  • Liaise with building management, vendors, and service providers to address facility-related issues, schedule maintenance and repairs, and ensure the efficient operation of office equipment and facilities.
  • Customer Service and Hospitality:
  • Provide exemplary customer service to all visitors, clients, and employees, anticipating their needs and ensuring a positive experience during their interactions with the firm.
  • Assist with hospitality-related tasks, such as arranging catering for meetings, preparing conference rooms, and providing support during corporate events and gatherings.

Qualifications:

  • High school diploma or equivalent; additional education or certification in office administration or hospitality management is a plus.
  • Prior experience in a receptionist or customer service role, preferably in a corporate or professional services environment.
  • Strong interpersonal and communication skills, with the ability to interact professionally with individuals at all levels, both in person and over the phone.
  • Excellent organizational skills and attention to detail, with the ability to multitask and prioritize tasks in a fast-paced environment.
  • Proficiency in Microsoft Office suite (Word, Excel, Outlook) and basic office equipment (e.g., multi-line phone system, fax machine, copier).
  • Positive attitude, reliability, and a willingness to learn and adapt to changing priorities and responsibilities.


The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.

  • Front Desk Coordinator

    2 weeks ago

    Chicago, United States MAC Property Management Full time

    Mac Properties is a dynamic and growing private residential real estate company with operations in the metropolitan areas of Chicago, St. Louis and Kansas City. We are hiring a Front Desk Coordinator in Hyde Park! We have 2nd and 3rd shift available and the pay rate is $17/hour. JOB OVERVIEW: A Front Desk Coordinator brings positive energy to each...

  • On-Call Front Desk Coordinator

    1 day ago

    Chicago, United States Mac Properties Full time

    **Description** Mac Properties is a dynamic and growing private residential real estate company with operations in the metropolitan areas of Chicago, St. Louis and Kansas City. **JOB OVERVIEW** : The Front Desk Coordinator brings positive energy to each conversation, resolves issues quickly and effectively, and makes everyone feel welcome and appreciated....

  • Front Desk

    5 days ago

    Chicago, United States egret badminton Full time

    **Part-time Job Type: Front Desk** - **The Front Desk Associate will greet and direct members, guests, and students as they enter the gym. This position will provide assistance to members along with inquiries about gym operations and policies, as well as perform various administrative duties. This detail-oriented individual will possess excellent customer...

  • Front Desk

    5 days ago

    Chicago, United States Chicago Egret Badminton Full time

    **Part-time Job Type: Front Desk** - **The Front Desk Associate will greet and direct members, guests, and students as they enter the gym. This position will provide assistance to members along with inquiries about gym operations and policies, as well as perform various administrative duties. This detail-oriented individual will possess excellent customer...

  • Front Desk Supervisor

    7 days ago

    Chicago, United States Hotel Cass, A Holiday Inn Express Chicago at Magnificent Mile Full time

    The Hotel Cass is hiring a Front Desk Supervisor. Apply today to be a part of our awesome hotel and drive the guest service experience at our front desk. The Front Office Supervisor assists the Front Office Manager in directing the operations of the Front Desk staff to properly ensure prompt, efficient and courteous service to guests, that all guests' needs...

  • Front Desk Supervisor

    1 day ago

    Chicago, United States Hotel Cass, A Holiday Inn Express Chicago at Magnificent Mile Full time

    Description The Hotel Cass is hiring a Front Desk Supervisor. Apply today to be a part of our awesome hotel and drive the guest service experience at our front desk. The Front Office Supervisor assists the Front Office Manager in directing the operations of the Front Desk staff to properly ensure prompt, efficient and courteous service to guests, that all...

  • Full-Time Medical Biller/Front Desk

    2 weeks ago

    Chicago, United States Midwest Ear Nose & Throat Full time

    Job DescriptionJob DescriptionFull-Time Medical Biller/Front Desk Midwest Ear, Nose & Throat is looking for a full-time medical biller/front desk to join our staff. We are looking for someone to manage insurance claims, appeals and denials. This position also includes coordination of our facility’s scheduling and patient care. In this role, you will be...

  • Front Desk Supervisor

    1 week ago

    Chicago, United States Hotel Cass, A Holiday Inn Express Chicago at Magnificent Mile Full time

    Job DescriptionJob DescriptionThe Hotel Cass is hiring a Front Desk Supervisor. Apply today to be a part of our awesome hotel and drive the guest service experience at our front desk. The Front Office Supervisor assists the Front Office Manager in directing the operations of the Front Desk staff to properly ensure prompt, efficient and courteous service to...

  • Front Desk Agent

    3 weeks ago

    Chicago, United States HEI Hotels & Resorts Full time

    Assist guests with arrival and departure from hotel, while providing positive guests experiences. The Front Desk Agent will also work at the PBX desk handling the incoming/outgoing calls as well as taking IRD orders and submitting for process. Respon Front Desk, Agent, Computer, Hotel

  • Front Desk Supervisor

    2 weeks ago

    Chicago, United States Sonesta International Hotels Corporation Full time

    The Guest Services Agent (GSA) is responsible for consistently delivering results that contribute to the mission and overall success of the hotel by accomplishing performance objectives covering the front desk and is support for the Operations Manage Front Desk, Supervisor, Guest Service, Operations Manager, Hotel

  • Front Desk Supervisor

    4 weeks ago

    Chicago, Illinois, United States Homewood Suites by Hilton and Hilton Garden Inn Chicago Downtown South Loop Full time

    Job Title: Front Desk SupervisorStatus: Non-ExemptJob SummaryRepresents the hotel to the guest throughout all stages of the guest's stay by working with all hotel personnel to ensure every guest experience superior customer care. Responsibilities include registering guests, assigning rooms, accommodating special requests, and ensuring the guests have a...

  • Front Desk Agent

    2 weeks ago

    Chicago, United States Bluegreen Vacations - Bluegreen Corporation Full time

    Hotel Blake, located in Painter's Row neighborhood of Chicago, is seeking a Front Desk Associate. Hiring Immediately, apply today! Compensation: Dependent upon experience. Schedule: Full-Time or Part-Time, flexible schedule. Location: 500 S Dearborn Front Desk, Agent

  • Front Desk Supervisor

    2 weeks ago

    Chicago, United States Healthcare Nursing Center Full time

    Are you looking for a rewarding career in Skilled Nursing? We are currently searching for a Front Desk Supervisor to join our friendly, caring and supportive team! Hours are generally Monday - Friday 7 am - 3:30 pm and alternating weekends, although flexibility will be required to cover shifts as needed. Our facility is rapidly growing and our team is...

  • Front Desk Coordinator

    1 week ago

    Chicago, United States McDonald's Corporation Full time

    Calling all extroverts! If you have a hospitality background and love interacting with new people every day, this role is for you. We are looking for individuals to help us provide a welcoming environment in our Global Headquarters in the West Loop, Leader, Guest Experience, Guest, Coordinator, Front Desk, Hospitality, Restaurant, Business Services

  • Front Desk Agent>

    2 weeks ago

    Chicago, United States Davidson Hospitality Group Full time

    Davidson Hospitality Group - 8748 [Guest Service / Concierge] As a Front Desk Agent at Davidson Hospitality Group, you'll: Greet and welcome guests with a warm and friendly attitude; Efficiently handle check-in and check-out procedures, ensuring accuracy and attention to detail; Provide information about hotel facilities, services, and local attractions;...

  • Learning Specialist

    1 day ago

    Chicago, United States Access Community Health Network Full time

    **Learning Specialist - Front Desk/Registration** 600 W Fulton St, Chicago, IL 60661, USA Req #438 Friday, March 4, 2022 **Position Summary** The Learning Specialist Front Desk/Registration is responsible for new hire and ongoing training and development of Front Desk team members as well as quality monitoring and reporting on productivity and accuracy of...

  • Front Desk Supervisor

    3 weeks ago

    Chicago, United States Healthcare Nursing Center Full time

    Healthcare Nursing Center - Are you looking for a rewarding career in Skilled Nursing? We are currently searching for a Front Desk Supervisor to join our friendly, caring and supportive team! Hours are generally Monday - Friday 7 am - 3:30 pm and alternating weekends, although flexibility will be required to cover shifts as needed. Our facility is rapidly...

  • Front Desk Agent

    3 weeks ago

    Chicago, United States Hongkong & Shanghai Hotels Group Full time

    ** Front Desk Agent** Business Unit: The Peninsula Chicago Location: Chicago The Peninsula Chicago is seeking an Agent to join our Rooms Division team and be an integral part of our guest-focused service. * Work for a luxury Five-Star Five-Diamond property in the heart of Michigan Avenue, Chicago. * Grow within a diverse multi-outlet property. *...

  • Seasonal Front Desk Associate

    1 week ago

    Chicago, United States Mac Properties Full time

    **Description** Mac Properties is a dynamic and growing private residential real estate company with operations in the metropolitan areas of Chicago, St. Louis and Kansas City. **JOB OVERVIEW** : A Front Desk Coordinator brings positive energy to each conversation, resolves issues quickly and effectively, and makes everyone feel welcome and appreciated. As...

  • Front Desk Receptionist

    1 day ago

    Chicago, United States Enchanted Expeditions Full time

    Job Title: Virtual Front Desk ReceptionistCompany Overview: Enchanted Expeditions is a premier travel agency specializing in crafting enchanting adventures for our clients. With a commitment to excellence and a passion for creating unforgettable experiences, we strive to exceed expectations and ignite the spirit of adventure in all who journey with us. Job...