Document Production Specialist

3 weeks ago

Boston, United States The Phoenix Group Full time

Our client, a prestigious law firm, is seeking a Document Production Specialist to support their team This position is available in their NYC, DC, and Boston office

Job Responsibilities:

  • Maintain expertise in software commonly used by the firm, such as Microsoft Office 2016 (Word, Excel, PowerPoint, Outlook), Zoom, Winscribe, Kofax (formerly Nuance), Adobe Professional, and Change-Pro, for producing high-volume, time-sensitive legal documents.
  • Type, edit, format, and clean legal documents such as contracts, agreements, complaints, motions, subpoenas, and closing documents.
  • Integrate content from Word, Excel, and PowerPoint into cohesive documents.
  • Prepare, print, and organize large Excel files and create PowerPoint presentations with graphics, tables, and animations, adhering to firm standards.
  • Create client-ready PDFs using Kofax or Adobe Acrobat.
  • Answer and handle telephone inquiries professionally.
  • Maintain knowledge of hardware used in the department, including transcription equipment and multifunction devices for scanning, faxing, copying, and printing.
  • Stay proficient with firm databases like iManage and InterAction.
  • Process expense reports using Chrome River.
  • Enter diary entries for timekeepers as requested using Aderant Expert Time.
  • Proofread both your own work and others’ to ensure accuracy.
  • Maintain and update contact lists in Outlook and InterAction.
  • Organize and maintain filing systems as directed.
  • Manage high-volume printing, photocopying, and scanning tasks.
  • Handle complex billing and client billing correspondence.
  • Provide support to legal assistants and lawyers as needed.
  • Perform other office duties as required.

Qualifications:

  • Bachelor’s degree or equivalent.
  • Strong technical aptitude and ability to quickly learn new technologies.
  • Expert proficiency in Microsoft Office 2016 Suite (Word, Excel, PowerPoint, Outlook).
  • Skilled in Visio, Kofax/Nuance/Acrobat, InterAction, Chrome River, Aderant Time Entry, and Litera products (Innova, Change-Pro Premier, Metadact).
  • Experience with iManage or a similar document management system.
  • Proficient in using Word features like Styles, Headers/Footers, Section/Page Breaks, Page Numbering, Table of Contents, and Table of Authorities.
  • Familiarity with legal terminology and standard legal procedures.
  • High attention to detail and accuracy.
  • Quick learner, adaptable to change.
  • Strong problem-solving skills, works well both independently and within a team.
  • Ability to handle pressure and meet tight deadlines.
  • Effective verbal and written communication skills, both virtually and in-person.
  • Excellent organizational, prioritization, and administrative skills.
  • Demonstrates urgency in managing workload.
  • Strong client service and database/Internet research skills.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

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