Executive Assistant to Chief Executive Officer

5 days ago


Boston, United States The Planet Group Full time

**MUST LIVE LOCAL TO BOSTON, MA - NH, RI, OR MA**


Title: Executive Assistant

Company: Rapidly growing SaaS company, $50M+

Location: 100% remote-must be in the Boston or surrounding area


Must Haves:

  • 5+ years EA experience, including supporting a top executive (CEO and/or President)
  • Experience in a growth-oriented ''scale up'' stage type of company
  • Tech savvy ( G Suite/Google Workspace and Slack). Ability to troubleshoot systems and also learn new ones.
  • Ability to move fast


Plus:

  • Technology industry experience
  • Start up experience


Executive Assistant


Responsibilities:

  • Oversee CEO communications with precision and attention to detail, including drafting and sending emails on behalf of the CEO, coordinating company-wide messages, and managing sensitive investor, board, and M&A correspondence.
  • Ensure the confidential handling of all tasks and communications, maintaining the utmost professionalism and discretion.
  • Manage office and calendar activities, including handling requests, scheduling, and follow-ups, demonstrating exceptional administrative and organizational skills.
  • Provide logistical and detailed support to the Executive Leadership Team (ELT) on an ad hoc basis, including international travel arrangements and onsite meeting coordination, excluding daily calendar management.
  • Lead board meeting preparation and logistics, including:
  1. Before the Meeting: Coordinating, collecting, editing, finalizing, and disseminating slide decks; arranging travel and accommodations for attendees; and organizing dinner/events.
  2. Day of the Meeting: Setting up the room with AV equipment and refreshments, and providing in-person support for any additional needs.
  • Plan and execute monthly ELT gatherings, managing travel, accommodations, meeting space coordination, catering, and calendar blocking for seamless in-person meetings.
  • Organize and coordinate company-wide events, fostering a positive employee experience, and collecting feedback to improve future events.
  • Manage CEO expense reports with accuracy and efficiency.
  • Provide support on CEO-led projects, requiring detailed analysis and data-driven insights.
  • Assist in implementing and tracking key initiatives and programs to drive organizational objectives.
  • Collaborate cross-functionally with departments such as IT, HR, and Security to support organizational needs.
  • Offer additional support to other departments as required, ensuring smooth operations across the company.


Qualifications:

  • Proven career professional with over five years of experience directly supporting a CEO, demonstrating consistent success and earning strong references from previous executives.
  • Highly skilled in executive-level administrative support, with a strong track record of managing complex responsibilities with discretion and professionalism.
  • Exceptionally diligent, organized, and tech-savvy with a strong sense of prioritization, confidentiality, and self-motivation.
  • Excellent communicator, adept at delivering concise, clear, and thorough messages tailored to diverse audiences, including employees, executives, board members, investors, and M&A stakeholders.
  • Advanced verbal and written communication skills, fostering clarity and professionalism in all interactions.
  • Proficient in G-Suite (Drive, Docs, Slides) and Slack, with a demonstrated ability to quickly adapt to and master new software and systems.
  • Strong emotional intelligence, enabling effective understanding and facilitation of executives’ daily schedules, priorities, and needs.


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