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Human Resources Coordinator

1 month ago

Ontario, United States Quality Management Group Full time

We manage communities and living spaces that residents are proud to call home. We serve and respect all while preserving and enhancing the homes and communities we are entrusted to care for with an eye to the future.


Our mission is to empower our employees to serve, to build a place that people love to work, to leverage technology, to grow responsibly, and to maximize owner return and satisfaction. Our values have proven that this is only possible through Trust, Respect, Development, Adaptability, and Sustainability.


POSITION SUMMARY

This position provides administrative and operational support to the Human Resources Department in the areas of recruitment, onboarding, development, employee records, and LMS.


The ideal candidate should have some knowledge of Recruitment and Human Resources functions as well as the ability to conduct effective presentations. This position requires high volume data entry, data validation, and administrative skills. The HR Coordinator should be able to work autonomously and efficiently to ensure the end-to-end running of HR projects and operations. Strong attention to detail, prioritization, and tracking skills are required.


ESSENTIAL FUNCTIONS


Recruitment & Onboarding

  • Make employment, promotion, and transfer offers.
  • Complete and process onboarding applications and forms.
  • Prepare, send, and gather paperwork for offers, transfers, promotions, and onboarding.
  • Administer onboarding process, submit and review background check, new employee onboarding, new hire orientation
  • Verify returned paperwork and documents for completeness/eligibility before scanning or uploading the data into the system, including but not limited to I-9 documents.
  • Complete I-9 forms, arbitration agreements, DMV pull authorizations, and other forms as assigned.
  • Keep candidates engaged.
  • Report feedback on candidates.
  • Submit background checks, monitor progress, and verify completion.
  • Create and revise presentations as needed.
  • Coordinate onboarding communications, tickets, activities, and conduct new employee orientation.
  • Work with candidates and employees on any needed paperwork corrections.
  • Send company announcements as directed.
  • Assist with resume reviews, job posting, interview scheduling, and conduct screenings/interviews.


Training and Development

  • Coordinate training sessions and seminars.
  • Audit LMS system to ensure employees are on track with assigned training.
  • Assign e-learning courses and communicate due dates.
  • Compile 1:1 reports and make recommendations for training.
  • Add new hire employee training requirements and due dates.


HRIS

  • Create Employee Status Notices for new hires transfers.
  • Create, produce, and submit reports on general HR activity.
  • Create system announcements as directed.
  • Send, gather, and complete forms.
  • Other duties as assigned.


Human Resources Projects

  • Special projects as assigned.


EXPERIENCE

  • High school diploma or equivalent required.
  • Knowledge of HR processes and best practices.
  • Strong experience using MS Office(Excel, PowerPoint, Outlook)
  • Experience with HR databases and HRIS systems.
  • Familiarity with social media recruiting
  • Outstanding communication and interpersonal skills
  • Ability to handle data with confidentiality.
  • Excellent organizational and time management skills
  • Experience managing data entry tasks that require strong attention to detail and progress tracking.


ESSENTIAL SKILLS

  • Strong work ethic and positive attitude
  • Excellent time and project management skills with the ability to organize and prioritize tasks.
  • Excellent customer service skills, ability to be a flexible team player, and interface professionally with all levels of internal and external customers.
  • Excellent interpersonal and communication skills including diplomacy and discretion.
  • Proficiency in English language in verbal and written communications
  • Bilingual in English/Spanish preferred.
  • Ability to handle high stress situations effectively.
  • Ability to build external relationships while positively promoting the organization.
  • Initiative, professionalism, integrity, and discretion in all areas of performance
  • Ability to thrive in a fast-paced, team-oriented, collaborative, deadline-driven work environment and manage a high level of detail.
  • Passion and strong understanding of our industry and our business' mission.
  • Authorized to work in the United States for any employer.
  • Valid California driver’s license required.


PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • While performing the duties of this job, the employee is required to walk 10% of the time, stand 10% of the time and sit 80% of the time.
  • The employee will occasionally lift and/or carry up to 25 lbs.
  • Employee may use computer, phone, copier, and other office equipment over the course of a day.
  • Operates computer requiring the use of hands/fingers.
  • Occasional bending, reaching, kneeling and/or crouching.
  • Regular lifting of up to 30 pounds
  • Occasional climbing of stairs
  • Specific vision requirements include close vision, distance vision and color vision.
  • Employee may be required to travel for business purposes.


We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.