Government Records Specialist

1 month ago

Madera, United States HarveStaff Full time

Job Description

  • Stay updated on TTB laws and regulations related to government reporting for specific winery operations.
  • Reconcile and verify data integrity to ensure compliance with government regulations for all federal and state excise tax reports and operations reports.
  • Accurately file monthly and semi-monthly Operations Reports and Tax Returns (federal and state) as required by the appropriate government agency.
  • Support Regulatory Affairs during external and internal audit engagements by preparing for audits, coordinating responses to documentation requests, and drafting responses to audit reports as necessary.
  • Assist in resolving inventory and other regulatory issues.
  • Timely file notices or claims as required by regulatory agencies.
  • Alert management about non-compliance risks linked to operational inconsistencies or process changes.
  • Conduct routine self-audits within winery operations to ensure adherence to standard operating procedures and regulatory compliance.
  • Maintain files for Regulatory Compliance Licenses and Permits, ensuring current copies are posted as needed.
  • Train and develop new employees.
  • Identify and eliminate inefficiencies in processes (personal or departmental).
  • Contribute to broader winery initiatives, including developing systems and procedures to ensure the data integrity of all record-keeping systems, both automated and manual.
  • Help identify and implement best practices.


Skills Required

  • 5 to 8 years of experience in alcohol-related regulatory guidelines (a combination of education and alcoholic beverage experience is acceptable).
  • Flexible to work shifts and schedules, including overtime.
  • Proficient in writing reports, presenting information, and addressing questions from managers, suppliers, and internal customers.
  • Advanced skills in MS Excel.
  • Proficient in MS Word, MS Access, and MS PowerPoint.
  • Experience with systems like Vintrace and SAP.
  • Strong verbal and written communication skills.
  • Detail-oriented with excellent organizational, time, and resource management abilities.
  • Capable of handling multiple tasks and priorities.
  • Strong mathematical skills.
  • Experience solving practical problems with limited standardization.
  • Conflict resolution management skills.
  • Accounting experience in the alcoholic beverage industry.


Education/Training/Certifications

  • Bachelor’s degree (preferably with an emphasis in accounting) or a combination of education and experience equivalent to work experience.



We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.


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