Current jobs related to Executive Legal Assistant - New York - Sage Solutions

  • Legal Executive Assistant/Legal Secretary

    3 weeks ago

    New York, United States ONeil Legal Group Full time

    Legal Executive Assistant/Legal Secretary Hybrid Work ScheduleAn international law firm is growing and very busy so they're looking to hire a two Legal Executive Assistant / Legal Secretary candidates to support high level Partners for the following groups: CorporateLitigation / Commercial LitigationArt & Entertainment Fintech - Crypto & BlockchainThis...

  • Legal Executive Assistant/Legal Secretary

    3 weeks ago

    New York, United States ONeil Legal Group Full time

    Legal Executive Assistant/Legal Secretary Hybrid Work ScheduleAn international law firm is growing and very busy so they're looking to hire a two Legal Executive Assistant / Legal Secretary candidates to support high level Partners for the following groups: CorporateLitigation / Commercial LitigationArt & Entertainment Fintech - Crypto & BlockchainThis...

  • Legal Executive Assistant

    3 months ago

    New York, United States The Goodkind Group, LLC Full time

    A global New York City law firm is seeking a Legal Executive Assistant to support a senior level Partner. This will provide right hand/gatekeeper support. The ideal candidate will have experience supporting a senior partner, managing partner and or chair/co-chair of a practice group. Corporate and or Litigation Law experience is preferred with a mid to large...

  • Legal Executive Assistant

    4 months ago

    New York, United States The Goodkind Group, LLC Full time

    A global New York City law firm is seeking a Legal Executive Assistant to support a senior level Partner. This will provide right hand/gatekeeper support. The ideal candidate will have experience supporting a senior partner, managing partner and or chair/co-chair of a practice group. Corporate and or Litigation Law experience is preferred with a mid to large...

  • Executive Legal Assistant

    3 weeks ago

    New York, New York, United States Atlas Search Full time

    About the Role: Our client is a distinguished international law firm seeking a skilled Legal Executive Assistant to support their dynamic team.Key Responsibilities:Manage incoming calls, ensuring accurate message delivery and maintaining awareness of executives' locations, while handling sensitive communications with discretion.Serve as a key point of...

  • Executive Legal Assistant

    3 weeks ago

    New York, New York, United States Atlas Search Full time

    Company Overview: Atlas Search is a renowned global law firm committed to excellence in legal services.Key Responsibilities:Manage phone communications, ensuring accurate message delivery and maintaining awareness of executive availability while handling sensitive calls with discretion.Serve as a vital link between executives and clients, facilitating...

  • Executive Legal Assistant

    4 days ago

    New York, New York, United States The Goodkind Group, LLC Full time

    Job Title: Executive Legal AssistantWe are seeking a highly skilled and experienced Executive Legal Assistant to join our team at The Goodkind Group, LLC. As a key member of our Commercial Real Estate Litigation Practice group, you will provide exceptional support to our Partners and attorneys in all aspects of litigation and real estate matters.Key...

  • Legal Executive Assistant

    1 day ago

    New York, New York, United States CitiStaffing Full time

    CitiStaffing is seeking experienced legal executive assistants to work in their downtown office. This is a phenomenal opportunity to utilize your legal training and be an asset to top-notch attorneys in a plush office environment. Key responsibilities include detailed calendaring, travel, billing, and client interaction. Requirements include a bachelor's...

  • Executive Legal Secretary

    3 weeks ago

    New York, United States Buchanan Legal Professional Services Full time

    An industry-leading Am Law firm is seeking a Legal Secretary to support attorneys and paralegals in the Litigation group. This role will be hybrid in NYC. Key Responsibilities:Collaborate with attorneys, paralegals, and clients to ensure high-quality work.Handle litigation tasks such as preparing legal documents, managing court filings, and coordinating...

  • Legal Executive Assistant

    1 month ago

    New York, United States The Goodkind Group, LLC Full time

    The NY office of a global law firm has a need for a Legal Executive Assistant for their Intellectual Property Practice Group. The role will involve complex patent, copyright, and trademark litigation. This position will provide legal administrative support to 5 - 6 lawyers in a highly collaborative working environment.ResponsibilitiesPrepare, edit, and...

  • Senior Legal Administrative Assistant

    3 weeks ago

    New York, New York, United States Buchanan Legal Professional Services Full time

    Buchanan Legal Professional Services is looking for a skilled Legal Administrative Assistant to provide essential support to attorneys and paralegals within the Litigation department. This position will operate in a hybrid model.Key Responsibilities:Engage collaboratively with legal professionals and clients to deliver exceptional service.Manage...

  • Senior Legal Administrative Assistant

    3 weeks ago

    New York, New York, United States Buchanan Legal Professional Services Full time

    Buchanan Legal Professional Services is in search of a proficient Legal Administrative Assistant to provide essential support to attorneys and paralegals within the Litigation division. This position offers a hybrid work model.Core Responsibilities:Engage collaboratively with legal professionals and clients to deliver exceptional service.Manage...

  • Executive Legal Assistant

    7 days ago

    New York, United States SearchPointNY Full time

    Actively seeking a Legal Executive Assistant for a FULLY ONSITE and Full-Time Position within a Law Firm. The right candidate will have 2+ Years of Executive Assistant Experience, with that experience coming from a Law Firm or Professional Services Firm.-HOURS: Monday – Friday, 9:30 AM – 5:30 PM ESTSCHEDULE | LOCATION: Fully Onsite | Manhattan, NYPAY:...

  • Executive Legal Assistant

    1 week ago

    New York, United States SearchPointNY Full time

    Actively seeking a Legal Executive Assistant for a FULLY ONSITE and Full-Time Position within a Law Firm. The right candidate will have 2+ Years of Executive Assistant Experience, with that experience coming from a Law Firm or Professional Services Firm.-HOURS: Monday – Friday, 9:30 AM – 5:30 PM ESTSCHEDULE | LOCATION: Fully Onsite | Manhattan, NYPAY:...

  • Executive Assistant to Founder

    6 hours ago

    New York, New York, United States Northbound Executive Search Full time

    We are seeking a highly skilled and experienced Executive Assistant to support our Founder in a dynamic and fast-paced environment.Key Responsibilities:Manage the Founder's calendar, appointments, and travel arrangements with precision and attention to detail.Prepare high-quality materials for meetings and handle all communications with...

  • Corporate Legal Assistant

    3 weeks ago

    New York, New York, United States Ascension Global Staffing & Executive Search Full time

    Job OverviewAscension Global Staffing & Executive Search, a leading national recruiting firm owned and operated by Hispanic women, is dedicated to fostering diversity and excellence in the workplace. We are currently seeking a Corporate Paralegal to support our client's legal team in New York.The successful candidate will possess 3 to 5 years of experience...

  • Executive Assistant to Legal Team

    3 weeks ago

    New York, United States Phaxis Full time

    EXECUTIVE ASSISTANT LEGAL DEPARTMENT AT INDEPENDENT INVESTMENT FIRMBase Salary is $80K to $90K (based upon experience and candidate); and Paid OT (if worked)Incredible Organization with Excellent Benefits including Year-end Discretionary Bonus Solidly established, global, independent investment firm looking for an experienced administrative/executive support...

  • Executive Assistant to Legal Team

    3 weeks ago

    New York, United States Phaxis Full time

    EXECUTIVE ASSISTANT LEGAL DEPARTMENT AT INDEPENDENT INVESTMENT FIRMBase Salary is $80K to $90K (based upon experience and candidate); and Paid OT (if worked)Incredible Organization with Excellent Benefits including Year-end Discretionary Bonus Solidly established, global, independent investment firm looking for an experienced administrative/executive support...

  • Executive Legal Assistant

    3 weeks ago

    New York, New York, United States Ropes & Gray Full time

    About Ropes & Gray Ropes & Gray stands as a distinguished global law firm, consistently recognized among the top-tier firms in the industry. With a robust team of approximately 2,500 legal professionals, the firm operates in key business hubs worldwide, delivering exceptional service across various sectors including finance, technology, and government. As a...

  • Executive Legal Assistant

    7 days ago

    new york city, United States SearchPointNY Full time

    Actively seeking a Legal Executive Assistant for a FULLY ONSITE and Full-Time Position within a Law Firm. The right candidate will have 2+ Years of Executive Assistant Experience, with that experience coming from a Law Firm or Professional Services Firm.-HOURS: Monday – Friday, 9:30 AM – 5:30 PM ESTSCHEDULE | LOCATION: Fully Onsite | Manhattan, NYPAY:...

Executive Legal Assistant

5 months ago

New York, United States Sage Solutions Full time

The Executive Legal Assistant will perform administrative and secretarial support for the firm as a whole, specifically for the attorneys to whom they are assigned.


Qualifications

  • Minimum of 5 years legal secretarial experience required; 10 years experience preferred
  • High School diploma or equivalent
  • Some college preferred


Success Factors

  • Demonstrate strong project management and/or presentation skills
  • Demonstrate strong writing, editing, and research skills
  • Excellent attention to detail
  • Ability to manage multiple tasks and projects and complete them under time constraints
  • Ability to exercise discretion and independent judgment in carrying out responsibilities of the job
  • Excellent communication skills
  • Demonstrate excellent analytical and research skills
  • Demonstrate strong professional customer service skills
  • Working knowledge (hands-on) of Microsoft Office, Word, Outlook, PowerPoint, Excel, DTE/InTapp, Adobe, InterAction (a plus) and must remain current on all firm software where it impacts the responsibilities of the position
  • Highly organized
  • Team player


Work Environment

  • Non-smoking environment
  • Must be available to work beyond regular hours
  • Must be able to work under tight deadlines and in stressful situations
  • Available to work in the office from 9:30 a.m.– 5:30 p.m. Monday through Friday (This position is based in our NYC office.)


Responsibilities

  • Participate in business development initiatives with assigned attorneys, practice groups, and other firm attorneys as requested
  • Coordinate opening new matters, including: conflict checks, the preparation of draft engagement agreements, emailing firm management for rate approval (if necessary), etc.
  • Communicate (in some cases and under the direct supervision of an attorney) directly with clients to transmit information or perform special factual research requests
  • Perform special factual research requests, under attorney supervision, e.g., reviewing documentation and preparing a chronology of events, analyzing terms of insurance policies and preparing a summary, researching information regarding expert witnesses, etc.
  • Draft and edit correspondence, legal documents, memoranda, and other written materials as needed for attorney review and under attorney supervision
  • Assist attorneys in editing legal documents, memoranda and other written materials as needed for attorney review and under attorney supervision
  • Organize and maintain client files such as pleadings, correspondence, and memoranda
  • Organize and maintains attorney files
  • Perform document organization tasks such as numbering, sorting, filing, and copying
  • Assist in electronic file management of correspondence with clients
  • Coordinate with attorney(s) on a continual basis to ensure timely turnaround and effective use of time to meet deadlines
  • Communicate with other personnel inside and outside the firm
  • Arrange appointments, meetings and travel reservations and maintains attorney(s) calendar(s)
  • Provide telephone coverage, route calls, take messages, and place outgoing local and long distance calls as requested
  • Prepare and secure proper approvals required for all accounting forms, petty cash, entertainment, trip accounts, etc.
  • Prepare and submit timesheets, billing descriptions, and other firm accounting documentation in a timely manner, as required
  • Assist attorney(s) in preparing billing records, letters, and statements to clients
  • Interact with other firm departments and resources in order to ensure completeness and accuracy of work product and effective use of firm resources
  • Assist with overflow requirements or special firm projects, providing coverage for secretaries who are absent, as required
  • Obtain records or other information from various sources including: government agencies, libraries, legislative bodies, associations, and courts
  • Complete other duties as assigned