Executive Assistant

1 month ago

San Francisco, United States Innovative Driven Full time

Innovative Driven is currently seeking an Executive Assistant to assist a premier law firm in their San Francisco, CA office.


This is a temporary and hourly position with 4 days in the San Francisco, CA office and 1 day remote


RESPONSIBILIES:

Proactively support Partners/Lawyers’ client, practice and business development activities and outreach.

Provide administrative support to two to three Partners and several Lawyers (Counsels and Associates).

Participate in fostering a culture that is team-oriented and committed to the highest levels of client service and professional excellence.


Business Development/Client Impact:

Understand business development and client priorities of each supported Partner/Lawyer.

Maintain and update current list of contacts and business activities in CRM/Interaction database.

Keep track of clients and other contacts and proactively work with Partners/Lawyers to schedule calls and meetings with them.

Build relationship with clients and client assistants.

Execute requested follow up calls with clients.

Schedule client entertainment and assist with local event management.

Assist with preparing materials for use in meetings, pitches and proposals.

Undertake research in support of Partners/Lawyers’ business development as directed.


Administrative Support:

Support billing and collections, liaise with billing coordinators, initiate and edit pro formas.

Track and enter Partner/Lawyers’ time submissions.

Proactively manage Partners’ calendars, assist with planning and scheduling of internal and external/client meetings as directed.

Coordinate travel and accommodations based on Partners/Lawyers preferences.

Complete and submit timely expense reports.

Manage document production and filing, including storage and disposal of confidential client information.


Teaming:

Provide coverage for other assistants who are out of the office.

Provide training and support to new assistants.

Participate in team meetings and projects, collaborate to improve processes and elevate overall team performance.


REQUIREMENTS:

  • A minimum of three years of relevant experience as an executive-level assistant in a law firm, professional services firm or other corporate environment.
  • An interest and/or industry knowledge and background in Finance, Technology or Media or relevant legal experience.

  • Executive Assistant

    2 months ago

    San Antonio, United States Cory Executive Recruiting Full time

    Job DescriptionJob DescriptionCOMPANYOur client is an established and reputable national real estate company that offers acquisition, development, property & asset management, and multifamily housing property management. JOB SUMMARYWe are hiring a self-sufficient Executive Assistant in San Antonio, TX, to support a C-level executive and join a team of...

  • Executive Assistant

    2 weeks ago

    San Antonio, United States Cory Executive Recruiting Full time

    Job DescriptionJob DescriptionCOMPANYOur client is an established and reputable national real estate company that offers acquisition, development, property & asset management, and multifamily housing property management. JOB SUMMARYWe are hiring a self-sufficient Executive Assistant in San Antonio, TX, to support a C-level executive and join a team of...

  • Executive Assistant

    4 days ago

    San Francisco, United States Avispa Technology Full time

    Job Description Executive Assistant VIAJP00000994 A leading digital streaming network is seeking an Executive Assistant. The successful candidate will provide critical support to our executive, ensuring efficient operation during a busy period. The ideal candidate will possess strong communication skills, exceptional attention to detail, and the ability...

  • Executive Assistant

    1 month ago

    San Francisco, United States Legalist Full time

    Intro description:Legalist is an institutional alternative asset management firm. Founded in 2016 and incubated at Y Combinator, the firm uses data-driven technology to invest in credit assets at scale. We are always looking for talented people to join our team.We're looking for a detail oriented, results driven, Executive Assistant that thrives working in...

  • Executive Assistant

    2 weeks ago

    San Francisco, United States Legalist Full time

    Intro description:Legalist is an institutional alternative asset management firm. Founded in 2016 and incubated at Y Combinator, the firm uses data-driven technology to invest in credit assets at scale. We are always looking for talented people to join our team.We're looking for a detail oriented, results driven, Executive Assistant that thrives working in...

  • Executive Assistant

    6 days ago

    San Francisco, United States Bank of San Francisco Full time

    Are you looking for a growth opportunity supporting executives of a fast growing, fast paced, client-oriented boutique bank with opportunity to learn and grow? The Bank of San Francisco is looking for an Executive Assistant to become a critical part of our team. Please contact us today to discuss this opportunity! **Executive Assistant** **Location**:San...

  • Executive Assistant

    2 weeks ago

    San Francisco, United States San Francisco Campus for Jewish Living Full time

    **San Francisco Campus for Jewish Living**: Founded in 1871 as the Hebrew Home for Aged and Disabled and previously referred to as the “Jewish Home”, the San Francisco Campus for Jewish Living (SFCJL) has a long and storied history of providing high-quality care to the community’s most vulnerable older adults. Guided by the values and principles of the...

  • Executive Assistant

    1 month ago

    San Francisco, United States Legalist Full time

    Job DescriptionJob DescriptionIntro description:Legalist is an institutional alternative asset management firm. Founded in 2016 and incubated at Y Combinator, the firm uses data-driven technology to invest in credit assets at scale. We are always looking for talented people to join our team.We're looking for a detail oriented, results driven, Executive...

  • Executive Assistant

    2 weeks ago

    San Francisco, United States BSF Full time

    POSITION OVERVIEW: Are you looking for a growth opportunity supporting executives of a fast-growing, fast-paced, client-oriented boutique bank? Bank of San Francisco is looking for an Executive Assistant to become a critical part of our team. Please contact us today to discuss this opportunity! RESPONSIBILITIES: * Act as the point of contact among...

  • Executive Assistant

    1 month ago

    San Francisco, United States BSF Full time

    POSITION OVERVIEW: Are you looking for a growth opportunity supporting executives of a fast-growing, fast-paced, client-oriented boutique bank? Bank of San Francisco is looking for an Executive Assistant to become a critical part of our team. Please contact us today to discuss this opportunity! RESPONSIBILITIES: * Act as the point of contact among...

  • Executive Assistant

    2 months ago

    San Francisco, United States GROUPE INSEARCH Full time

    Job DescriptionJob DescriptionHave a Seat at the Table!Executive AssistantSan FranciscoAttention creative EAs in San Francisco! We are recruiting for an exciting Executive Assistant. Unique opportunity to use your EA skills working with one of the Bay Area's top tech venture capital firms. 2-month contract to permanent Monday - Friday 8:00 PM - 5:00...

  • Executive Assistant

    2 weeks ago

    San Francisco, United States GROUPE INSEARCH Full time

    Job DescriptionJob DescriptionHave a Seat at the Table!Executive AssistantSan FranciscoAttention creative EAs in San Francisco! We are recruiting for an exciting Executive Assistant. Unique opportunity to use your EA skills working with one of the Bay Area's top tech venture capital firms. 2-month contract to permanent Monday - Friday 8:00 PM - 5:00...

  • Executive Assistant

    1 month ago

    San Francisco, United States Stellar Lumens Full time

    Provide day to day strategic, complex, and detailed administrative support to our CEO, whose busy schedule not only includes her responsibilities at the organization but also as an active member of several outside boards Be a trusted partner to the C Executive Assistant, Executive, Assistant, Business Services

  • Executive Assistant

    2 weeks ago

    San Francisco, California, United States Tools for Humanity Full time

    About the Company:Worldcoin ) is an open-source protocol, supported by a global community of developers, individuals, economists and technologists committed to expanding participation in, and access to, the global economy. Its community is united around core beliefs in the inherent worth and equality of every individual, the right to personal privacy, and...

  • Executive Assistant

    3 weeks ago

    San Francisco, United States Tools for Humanity Full time

    About the Company: Worldcoin (www.worldcoin.org) is an open-source protocol, supported by a global community of developers, individuals, economists and technologists committed to expanding participation in, and access to, the global economy. Its community is united around core beliefs in the inherent worth and equality of every individual, the right to...

  • Executive Assistant

    2 months ago

    San Francisco, California, United States Worldcoin Full time

    About the Company:Worldcoin ) is an open-source protocol, supported by a global community of developers, individuals, economists and technologists committed to expanding participation in, and access to, the global economy. Its community is united around core beliefs in the inherent worth and equality of every individual, the right to personal privacy, and...

  • Executive Assistant

    2 weeks ago

    San Francisco, United States Cypress HCM Full time

    Job DescriptionJob DescriptionExecutive AssistantWe are seeking an experienced and dynamic Executive Assistant to provide comprehensive support to the Executive Vice President (EVP) of Programming Operations. In this role, you will be responsible for managing the EVP's administrative tasks, coordinating meetings and travel arrangements, and ensuring...

  • Executive Assistant

    1 month ago

    San Francisco, United States Cypress HCM Full time

    Job DescriptionJob DescriptionExecutive AssistantWe are seeking an experienced and dynamic Executive Assistant to provide comprehensive support to the Executive Vice President (EVP) of Programming Operations. In this role, you will be responsible for managing the EVP's administrative tasks, coordinating meetings and travel arrangements, and ensuring...

  • Executive Assistant

    2 months ago

    San Francisco, United States The Forum Group Full time

    Prominent San Francisco based law firm is in need of a full time Executive Assistant to support the Managing Partner. This position will offer a generous salary and benefits package and be in the office full time.ResponsibilitiesCalendar management for executivesAid executive in preparing for meetingsResponding to emails and document requests on behalf of...

  • Executive Assistant

    2 months ago

    San Francisco, United States The Forum Group Full time

    Prominent San Francisco based law firm is in need of a full time Executive Assistant to support the Managing Partner. This position will offer a generous salary and benefits package and be in the office full time.ResponsibilitiesCalendar management for executivesAid executive in preparing for meetingsResponding to emails and document requests on behalf of...