Office Manager

2 weeks ago


Greenville, United States FIG Talent Solutions Full time

Description

A leading, local, independent small business seeks an office/business administrator to fulfill its needs. This position will be responsible for a variety of financial and business functions of the firm.


As a small business, it is critical that the person filling this role has experience and a grasp in dealing with many facets of the office management, bookkeeping and human resources of a small business. Some key areas this position will handle are:


Business Administration

Business and financial organization and administration

Manage vendor accounts, contracts, insurance renewals, invoices, credit cards and etc.

Equipment and services procurement and implementation

Monthly bank reconciliations

QuickBooks- for multiple companies

Accounts receivable and payable

Cash flow management

Quarterly tax reporting and filing

Payroll assistance

Business financial reporting, management and proactive guidance

Schedule and lead executive financial review meeting

Year-end- tax cleanup, report, administrate

Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques

Help manage the process in keeping the business property in good repair

Maintain vendor relationships

Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.



HR

Assist with day-to-day operations of the HR functions and duties for the firm

Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, performance evaluations)

Coordinate HR projects (meetings, training, surveys)

Compiling and updating employee records

Handle employee requests regarding human resources issues, rules, and regulations

Assist in payroll preparation by working with payroll company

Revenue and bonus reporting and tracking



Requirements

Applicants should possess the following:

Bachelor’s degree or equivalent experience

3+ years of experience with QuickBooks or similar program

Must be a proactive problem solver

Must be very organized

Excellent oral and written communication skills

Technology background or understanding helpful (especially if in the financial services industry)

Ability to coordinate the needs of multiple office locations

Positive attitude

Ability to grasp financial concepts for a small business

Clean background, drug and credit screen required



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