Executive Assistant

4 weeks ago

Southlake, United States Plaza Premium Group Full time

Hello Welcome to Plaza Premium Group, we are people passionate about "Making Travel Better". We are a global company with team members from all walks of life, together we are #PPGFamily, together we are building a legacy. You don't need to be from this industry, you do need to be passionate.

· We will respect and value your background and perspectives.

· We will work together with integrity.

· We will share our incredible pride in our job, company, and industry.

What we ask of you:

· Bring passion to all that you do.

· Listen, move fast, and think innovatively.

· Speak up, have ideas, and share them.

· Believe in customer service and treat every person with kindness.

Join our family today.

Scope: The Executive Assistant plays a pivotal role in supporting our senior executive and ensuring the smooth operation of the senior executive's office. This role requires a highly organized, efficient, and professional individual who can handle a wide range of administrative tasks and work with discretion, confidentiality and is eager to learn.

Responsibilities:

  • Work closely with the Senior executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
  • Provide administrative support to the senior executive, including managing calendars and scheduling meetings.
  • Serve as a point of contact for internal and external stakeholders, including screening and prioritizing incoming communications, inquiries and requests while troubleshooting conflicts if any; make judgements and recommendations to ensure smooth day-to-day engagements.
  • Prepare and edit correspondence, presentations, and reports for internal and external distribution.
  • Assist with project management tasks, such as organizing meetings, tracking action items, taking minutes, and ensuring deadlines are met.
  • Coordinate all Executive Team meetings and assist with staff meetings and events as needed.
  • Anticipate management needs in advance of meetings, conferences, etc.
  • Arrange and handle all logistics for executive meetings and events: schedule meetings; prepare meeting agendas, materials, and presentations and seek pertinent information ahead of the meetings.
  • Handle confidential and sensitive information with a high level of professionalism and composure.
  • Organize travel and maintain the schedules.
  • Actively engage with the executive's direct reports to ensure alignment of priorities and open communication paths.
  • Manage all aspects of the organization’s office services.

Qualifications:

  • Bachelor’s degree preferred.
  • Minimum 3 years of executive support experience, including supporting senior executives.
  • Strong verbal and written communication skills
  • Able to maintain a high level of integrity and discretion in handling confidential information.
  • Exceptional organizational skills and impeccable attention to detail
  • High degree of professionalism in working with diverse groups of people.
  • Ability to complete tasks and projects with little or no guidance.
  • Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.
  • Willingness to take on additional tasks to keep things on track – comfort in a start-up environment.
  • Must be authorized to work in the United States.

Plaza Premium Group is an equal opportunity employer. We encourage candidates from all backgrounds to apply.

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