Legal Assistant

5 days ago

Grand Rapids, United States Axios Professional Recruitment Full time

Axios Professional Recruitment is partnered with a local law firm, who is actively looking to hire a qualified Legal Assistant. The ideal candidate will be highly professional and self-motivated, will hold legal experience, be well-organized, tech savvy, friendly, and more.

Under general supervision and according to established policies and procedures, the Legal Assistant performs a variety of secretarial duties for attorneys to whom assigned. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.


Legal Assistant Responsibilities

  • Operates a computer, typewriter, photocopier, hole punch, facsimile and postage meter; transcribes dictation (machine transcription).
  • Types correspondence, memoranda and other legal documents; drafts standard correspondence, memoranda and other documents.
  • Prepares documents for filing with the court system by ensuring all deadlines are met and appropriate filing procedures are followed.
  • Screens telephone calls, records messages and answers caller questions as appropriate.
  • Screens, prioritizes and notes date received and project dates on incoming mail. Ensures that outgoing mail is timely delivered.
  • Establishes and maintains calendar and deadline/diary reminder systems.
  • Initiates case files by ensuring a case number is assigned and a new file information sheet is completed.
  • Maintains case files by organizing file materials and reminding attorney (s) of deadlines and case changes.
  • Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship.
  • Schedules and/or confirms all appointments for attorney(s).
  • Schedules all case related appointments such as IME's meetings, depositions, discovery deadlines, etc.
  • Ensures that secretarial and assigned attorney time tickets are entered into computerized billing system.


Legal Assistant Qualifications

  • Minimum of 1 year of legal support experience.
  • Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters.Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems.
  • Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription at a level of 70 wpm.
  • Ability to organize and prioritize numerous tasks and complete them under time constraints.
  • Ability to proofread typed material for grammatical, typographical or spelling errors.
  • Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact.
  • Interpersonal skills necessary to communicate by phone and provide information with courtesy and tact.
  • Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties.
  • Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.


Axios Professional Recruitment - an entirely employee-owned company - is the largest independent employer in West Michigan. Our mission is to match people with meaningful, long-lasting, and enjoyable careers, not just a job. Since 1988, we've helped match over 300,000 people just like you with top employers across West Michigan.


Good luck, we look forward to reviewing your application


Your friends at Axios Professional Recruitment


Office Staffing, LLC (dba Axios Professional Recruitment) provide equal employment opportunities to all employees and applicants without unlawful discrimination based on race, color, creed, religion, sex, age, marital status, national origin, ancestry, citizenship status, disability, height, weight, genetic information, sexual orientation, gender identity, veteran status, or any legally protected category. This policy applies to all terms and conditions of employment, including but not limited to recruitment, hiring, job assignment, compensation, discipline, termination, and access to benefits and training.


If an employee or applicant believes this policy has been violated, that individual should immediately notify the Office Staffing, LLC Human Resources department. Employees can raise concerns and make reports without fear of retaliation. Anyone found to have violated any Office Staffing, LLC

policy that prohibits discrimination and/or harassment will be subject to disciplinary action, up to and including discharge.

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