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Legal Administrative Assistant- 4-day on site

4 months ago

Chicago, United States Consilio LLC ( Recruiting for a Global Law Firm Client) Full time

Consilio is partnering with an international law firm's DC office looking to hire four new Legal Administrative Assistants. These roles offer a 4-day on site and 1-day remote hybrid schedule and will support a mix of litigation and corporate attorneys. Candidates ideally need at least one full year in a professional office handling administrative responsibilities like expenses, travel arrangements, calendar management, and screening calls. Law firm experience is a plus, but not required. 9:00-5:30 hours.


  • Answer multiple phone lines; screen and direct calls them as appropriate
  • Maintain calendars, schedule meetings, and arrange conference/teleconference calls
  • Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm’s travel department
  • Process expenses through Firm expense application (Chrome River)
  • Prepare attorney diaries through Firm diary application (Intapp)
  • Utilize various office machines to transmit data, print, duplicate, fax and PDF
  • Create and maintain attorney files using alphanumeric systems
  • Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs
  • Prepare and process client bills, working closely with Billing department
  • Create, revise and proofread letters and various legal documents
  • Provide backup coverage for other assistants and receptionists
  • Perform other duties as assigned