Executive Assistant

2 weeks ago


Boston, United States The Hollister Group Full time

We are supporting a marketing agency to find a dedicated Executive Assistant to support the CEO. This is a hybrid, direct hire position


If you are interested and meet the below qualifications, please submit a copy of your resume for immediate consideration.


Responsibilities:

  • Provide administrative support including inbox and calendar management, drafting correspondence, scheduling appointments/meetings, making travel arrangements, and reconciling expenses
  • Field and address calls, emails, messages, and inquiries in a timely manner on behalf of the Executive, triaging appropriately
  • Schedule and prepare for internal and external calls/meetings, providing relevant agendas, documents, materials when necessary
  • Assist with organizing offsite and onsite events and ordering supplies
  • Serve as a liaison and resource to others across teams and various levels of the company
  • Oversee ad hoc projects for various departments and levels of staff
  • Process expense reports, review financial documents, and assist with month-end close using internal databases as needed


Qualifications:

  • 4-6 years of experience providing direct administrative support to one or more Executives
  • Experience effectively communicating and collaborating with upper-level management
  • Ability to organize and prioritize multiple tasks and meet deadlines in a fast-paced environment
  • Exceptional professional writing skills
  • Advanced proficiency with Microsoft Office programs
  • Must be organized, level-headed, and able to manage multiple tasks/projects according to urgency


  • Executive Assistant

    4 weeks ago


    Boston, United States Fanning Personnel Full time

    Executive Assistant - Boston Asset Management firm -The Executive Assistant will support a Managing Principal with a wide range of endeavors.They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any...

  • Executive Assistant

    2 weeks ago


    Boston, United States Fanning Personnel Full time

    Executive Assistant - Boston Asset Management firm -The Executive Assistant will support a Managing Principal with a wide range of endeavors.They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any...

  • Executive Assistant

    4 weeks ago


    Boston, United States Metric Bio Full time

    The ideal candidate will provide top-level assistance for high level executives. Previous experience as an Executive Assistant at a Biotech required.Onsite 5 days a week.

  • Executive Assistant

    2 weeks ago


    Boston, United States Metric Bio Full time

    The ideal candidate will provide top-level assistance for high level executives. Previous experience as an Executive Assistant at a Biotech required.Onsite 5 days a week.

  • Executive Assistant

    5 days ago


    Boston, United States Russell Tobin Full time

    Job Title: Executive AssistantLocation: Boston, MA (Fully Onsite)Hourly Rate: $29.99/hourExperience Level: 1-3 Years with Admin functionsEducation: Bachelor's Degree Job Description:We are seeking an organized, efficient, and professional Executive Assistant to join one of our top clients in Boston, MA. This fully onsite position offers an exciting...

  • Executive Assistant

    6 days ago


    Boston, United States Russell Tobin Full time

    Job Title: Executive AssistantLocation: Boston, MA (Fully Onsite)Hourly Rate: $29.99/hourExperience Level: 1-3 Years with Admin functionsEducation: Bachelor's Degree Job Description:We are seeking an organized, efficient, and professional Executive Assistant to join one of our top clients in Boston, MA. This fully onsite position offers an exciting...

  • Executive Assistant

    4 weeks ago


    Boston, United States Russell Tobin Full time

    Job Title: Executive Assistant Location: Boston, MA (Fully Onsite) Hourly Rate: $29.99/hour Experience Level: 3-5 Years with Admin functions Education: Bachelor's Degree (Highly Preferred)Job Description: We are seeking an organized, efficient, and professional Executive Assistant to join one of our top clients in Boston, MA. This fully onsite position...

  • Executive Assistant

    2 weeks ago


    Boston, United States Russell Tobin Full time

    Job Title: Executive Assistant Location: Boston, MA (Fully Onsite) Hourly Rate: $29.99/hour Experience Level: 3-5 Years with Admin functions Education: Bachelor's Degree (Highly Preferred)Job Description: We are seeking an organized, efficient, and professional Executive Assistant to join one of our top clients in Boston, MA. This fully onsite position...

  • Executive Assistant

    2 months ago


    Boston, United States Fanning Personnel Full time

    Executive Assistant position located at a prestigious investment firm in BostonI’m a Senior Recruiter at Fanning- Masis. We assist our client companies, investment firms in and around Boston, with their candidate recruitment process. This scenario has enabled us to serve as a valuable resource to an individual who may be actively or passively interested in...

  • Executive Assistant

    2 months ago


    Boston, United States Fanning Personnel Full time

    Executive Assistant position located at a prestigious investment firm in BostonI’m a Senior Recruiter at Fanning- Masis. We assist our client companies, investment firms in and around Boston, with their candidate recruitment process. This scenario has enabled us to serve as a valuable resource to an individual who may be actively or passively interested in...

  • Executive Assistant

    1 week ago


    Boston, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionLHH Recruitment Solutions is supporting a prestigious organization in seeking a highly skilled and experienced Executive Assistant to support their executive team. This role offers an excellent opportunity for individuals with a strong background in executive support within a corporate environment to further their career in a...

  • Executive Assistant

    1 week ago


    Boston, United States LHH Recruitment Solutions Full time

    LHH Recruitment Solutions is supporting a prestigious organization in seeking a highly skilled and experienced Executive Assistant to support their executive team. This role offers an excellent opportunity for individuals with a strong background in executive support within a corporate environment to further their career in a dynamic and fast-paced setting....

  • Executive Assistant

    2 weeks ago


    Boston, United States Russell Tobin Full time

    Job DescriptionJob DescriptionExecutive Administrative AssistantContract Role (6-12 Months) | $29-$32/hour | Banking & Financial IndustryPossible to convertLocation: NYCWe’re seeking a highly organized Executive Administrative Assistant to support senior/C-level executives in a fast-paced financial environment. This is a temporary role (6-12 months) with...

  • Executive Assistant

    3 months ago


    boston, United States Global Investment Firm Full time

    A well-known investment firm based in Boston, MA is seeking an experienced Executive Assistant to support a senior executive and small team. The ideal candidate will have previous experience supporting busy professionals in a fast-paced environment. Experience in finance preferred. The firm is working in the office 3 days per week and compensation includes...

  • Executive Assistant

    4 months ago


    Boston, United States Global Investment Firm Full time

    A well-known investment firm based in Boston, MA is seeking an experienced Executive Assistant to support a senior executive and small team. The ideal candidate will have previous experience supporting busy professionals in a fast-paced environment. Experience in finance preferred. The firm is working in the office 3 days per week and compensation includes...


  • Boston, United States Manning Personnel Group, Inc. Full time

    Our client, a leading real estate management and investment firm, is seeking a proactive and detail-oriented Executive Assistant to support their President. This role is integral to the efficient operation of the firm, providing high-level administrative support, coordinating executive schedules, and acting as a key liaison across teams and external...


  • Boston, United States Manning Personnel Group, Inc. Full time

    Our client, a leading real estate management and investment firm, is seeking a proactive and detail-oriented Executive Assistant to support their President. This role is integral to the efficient operation of the firm, providing high-level administrative support, coordinating executive schedules, and acting as a key liaison across teams and external...

  • Executive Assistant

    2 weeks ago


    Boston, United States State of Massachusetts Full time

    Who We Are: The Executive Office of Energy and Environmental Affairs (EEA) seeks to protect, preserve, and enhance Massachusetts’ environmental resources and create a clean energy future for all residents. Through the stewardship of open spaces, the protection of environmental resources, and the advancement of clean energy, EEA works tirelessly to make...

  • Executive Assistant

    2 months ago


    Boston, United States The Hollister Group Full time

    Executive Assistant Our Boston-based client is looking to bring on a contract Executive Assistant. This individual will be responsible for supporting high-level executives. The ideal candidate for this role has strong experience with calendaring, travel arrangements, and expenses, is a confident and motivated self-starter with excellent organizational and...

  • Executive Assistant

    1 week ago


    Boston, United States Memfault Full time

    Memfault is seeking a proactive and highly organized Executive Assistant to provide vital support to our CEO, CTO, and senior leaders. As a trusted partner to the executive team, you will play a central role in proactively ensuring smooth operations, managing administrative tasks, and driving key projects forward. The ideal candidate thrives in a fast-paced...