Administrative Assistant

3 weeks ago


Lutz, United States J.T.D. Enterprises, Inc. Full time

JTD is a high-volume production, build-to-print fabrication & assembly company. What started as a small business has progressed into a thriving company with a growing customer base. JTD is focused on complex mechanical and electro-mechanical assemblies in the Military and Medical industries. Our company culture is the foundation of our success. JTD values character, opportunity and respect amongst the top of our management to the newest employee. Our business values center around quality, competitiveness and commitment. 


Who are we looking for?

We are seeking a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. The ideal candidate will exhibit excellent communication and organizational skills, and be able to prioritize tasks while meeting tight deadlines. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.


Responsibilities:

  • Perform bookkeeping/accounting functions
  • Answer and direct phone calls to the appropriate person, taking messages, and answering basic questions.
  • Greet visitors, taking their information.
  • Maintain office supplies and equipment inventory.
  • File organization and document preparation.
  • Assemble production sheets - making inventory adjustments, building assembly items, receive inventory into QB
  • Collect and manage incoming mail, email, and other correspondence; responding in a timely manner and/or forwarding to the appropriate person.
  •  File organization and document preparation.
  • Create packing slips, invoices and send to customers; Following up with customers if invoice is past due
  • Payroll preparation and attendance tracking.
  • Provide employee absent explanations/documentation, Record and track employee PTO (paid time off) available
  • Update employee calendars and delivery schedules, assisting in preparation of reports for operations and quality assurance
  • Basic data entry tasks as needed.


Qualifications:

  • Must be a U.S Citizen (this is a government related job)
  • Strong interpersonal, customer service and communication skills
  • Ability to multitask
  • Proficient in Microsoft Office suite (QuickBooks is a plus)
  • Positive attitude
  • Attention to detail and problem-solving skills


Schedule: 

Monday - Thursday  (10-hour shifts, 4 days a week)


As a team member at JTD, you'll enjoy: 

  • Comprehensive benefits package, including health, vision and dental insurance, 401K
  • Paid time off
  • Annual fishing trip
  • Monthly company lunches 


  • Lutz, United States JTD Enterprises, Inc. Full time

    JTD is a high-volume production, build-to-print fabrication & assembly company. What started as a small business has progressed into a thriving company with a growing customer base. JTD is focused on complex mechanical and electro-mechanical assemblies in the Military and Medical industries. Our company culture is the foundation of our success. JTD values...


  • Lutz, United States JTD Enterprises, Inc. Full time

    JTD is a high-volume production, build-to-print fabrication & assembly company. What started as a small business has progressed into a thriving company with a growing customer base. JTD is focused on complex mechanical and electro-mechanical assemblies in the Military and Medical industries. Our company culture is the foundation of our success. JTD values...


  • Lutz, Florida, United States Suncoast Skin Solutions Full time

    Key QualificationsHigh school diploma or equivalent required; relevant certification preferredMinimum 1 year experience in clinical administration and customer service; knowledge of EMR systems a plusExcellent verbal communication skills, basic computer skills, and ability to multitaskStrong work ethic, flexibility, and adaptability in a fast-paced...


  • Lutz, Florida, United States Smile Design Dentistry Full time

    We are seeking an experienced Dental Front Office Coordinator to join our team at Smile Design Dentistry. This role is ideal for individuals who possess excellent communication skills, a keen eye for detail, and a passion for delivering exceptional patient care.As a successful candidate, you will be responsible for scheduling patient exams and treatment,...


  • Lutz, Florida, United States Todays Accounting Services Full time

    About the RoleWe are seeking a motivated and detail-oriented administrative coordinator to join our team at Todays Accounting Services. As a key member of our team, you will be responsible for providing administrative support to our accounting team and contributing to the growth and development of our company.ResponsibilitiesProvide administrative support to...


  • Lutz, Florida, United States Todays Accounting Services Full time

    Job Title: Administrative Support SpecialistTodays Accounting Services is seeking an experienced Administrative Support Specialist to join our team in Lutz, FL. In this role, you will provide administrative support to our accounting team, ensuring the smooth operation of our financial functions.Estimated Salary: $45,000 - $55,000 per year.The ideal candidate...


  • Lutz, Florida, United States Todays Accounting Services Full time

    Job OverviewTodays Accounting Services is a fast-growing accounting firm in Lutz, FL, seeking an organized and detail-oriented trainee office administrative assistant to support our team.


  • Lutz, Florida, United States Todays Accounting Services Full time

    Todays Accounting Services Job OpportunityWe are looking for a skilled junior accounting assistant to join our team at Todays Accounting Services. As a key member of our team, you will be responsible for providing exceptional support to our clients and contributing to the growth and development of our company.Key ResponsibilitiesProvide administrative...


  • Lutz, Florida, United States Ferman Auto Full time

    Key ResponsibilitiesTrain to become an Experienced Collision EstimatorPerform general administrative tasks and provide guest servicesAnswer phone calls and greet guestsCheck-in damaged vehicles for repairCommunicate with guests regarding vehicle repair statusAssist estimators with paperwork and balance vehicle repair ordersQualifications & SkillsAccuracy and...


  • Lutz, United States Suncoast Skin Solutions Full time

    Job DescriptionJob DescriptionJob Title: Mohs Medical AssistantPosition Type: Full TimeTravel: RequiredJob Description: To assist the Provider in providing the utmost direct/indirect quality care to patients with the end goal of making patients feel as if they are family.Role and ResponsibilitiesClinical and AdministrativePrepare and maintain examination and...

  • Medical Assistant

    5 days ago


    Lutz, United States Florida Medical Clinic Full time

    Job DescriptionJob DescriptionOur Vision is to be the best choice for healthcare in our communityLooking for a FULL TIME MEDICAL ASSISTANT to assist physician in caring for patients. Rooming patients in preparation for visit with physician, injections, EKG, and other minor procedures. Managing patient phones calls, prescription authorizations, and all thing...


  • Lutz, United States Oculus Rehab Full time

    Oculus Rehab is seeking a travel Skilled Nursing Facility Certified Occupational Therapy Assistant for a travel job in Lutz, Florida. Job Description & Requirements Specialty: Certified Occupational Therapy Assistant Discipline: Therapy Start Date: 01/27/2025 Duration: 26 weeks 40 hours per week Shift: 8 hours Employment Type: Travel The posted rate is for...


  • Lutz, United States Oculus Rehab Remote Work Freelance Full time

    Oculus Rehab is seeking a travel Skilled Nursing Facility Certified Occupational Therapy Assistant for a travel job in Lutz, Florida.Job Description & RequirementsSpecialty: Certified Occupational Therapy AssistantDiscipline: TherapyStart Date: 01/27/2025Duration: 26 weeks40 hours per weekShift: 8 hoursEmployment Type: TravelThe posted rate is for W2. The...


  • Lutz, United States Oculus Rehab Remote Work Freelance Full time

    Oculus Rehab is seeking a travel Skilled Nursing Facility Certified Occupational Therapy Assistant for a travel job in Lutz, Florida.Job Description & RequirementsSpecialty: Certified Occupational Therapy AssistantDiscipline: TherapyStart Date: 01/27/2025Duration: 26 weeks40 hours per weekShift: 8 hoursEmployment Type: TravelThe posted rate is for W2.The...


  • Lutz, United States Oculus Rehab Full time

    Oculus Rehab is seeking a travel Skilled Nursing Facility Certified Occupational Therapy Assistant for a travel job in Lutz, Florida.Job Description & RequirementsSpecialty: Certified Occupational Therapy AssistantDiscipline: TherapyStart Date: 01/27/2025Duration: 26 weeks40 hours per weekShift: 8 hoursEmployment Type: TravelThe posted rate is for W2. The...


  • Lutz, United States Oculus Rehab Full time

    Oculus Rehab is seeking a travel Skilled Nursing Facility Certified Occupational Therapy Assistant for a travel job in Lutz, Florida.Job Description & RequirementsSpecialty: Certified Occupational Therapy AssistantDiscipline: TherapyStart Date: 01/27/2025Duration: 26 weeks40 hours per weekShift: 8 hoursEmployment Type: TravelThe posted rate is for W2. The...

  • Office Coordinator

    2 days ago


    Lutz, Florida, United States Todays Accounting Services Full time

    Trainee Office Administrative AssistantIn this role, you will be responsible for providing administrative support to our accounting team, including answering phone calls, scheduling appointments, and preparing reports. You will also be involved in developing and maintaining an accurate filing system, workflow system, and CRM.


  • Lutz, Florida, United States Florida Medical Clinic Full time

    About the RoleThe Medical Assistant will be responsible for preparing patients for exams, administering injections, taking vital signs, and performing other clinical duties as needed. In addition to clinical responsibilities, the successful candidate will also assist with administrative tasks, such as managing patient files, processing insurance claims, and...


  • Lutz, Florida, United States BayCare Full time

    Job Title: Cardiovascular Interventional NurseEstimated Salary: $80,000 - $110,000 per yearAbout the Role:The Cardiovascular Interventional Nurse serves as a member of the Cardiovascular and Interventional Services Team assisting in the performance of diagnostic and invasive procedures.Responsibilities:Provides critical nursing care to include administration...


  • Lutz, Florida, United States HMG Business Group Full time

    We are seeking an Entry-Level Account Manager to join our team. As an Account Manager, you will play a crucial role in executing marketing strategies for key client accounts, building relationships with consumers, and driving business growth.Key Responsibilities:Assist in the execution of marketing strategies for each client with lead generation and...