Permit Coordinator

4 weeks ago

Jacksonville, United States Coda Search│Staffing Full time

Contract Position


Summary of Position Requirements

Supervise, coordinate and manage all permit/plan activity in the division. Duties include applying for permits with the respective municipalities, compiling supporting documents, updating and maintaining reports, preserving files, communicating with county associates, officials/municipalities, construction department, etc.


Primary Duties and Responsibilities

  • Obtain documents from Engineers, Architects and various Vendors to facilitate the permit application process
  • Obtain all required approvals for permits and act as liaison between the company and each municipality throughout the entire permitting process
  • Prepare and submit applications to various agencies/ boards having jurisdiction over required permits and/or approvals
  • Review plans issued out of the division along with all supporting documents for accuracy and confirm that all start packages are complete
  • Prepare check requests, code invoices and pay fees associated with permitting
  • Coordinate paperwork and applications with outside consultants as necessary
  • Submit paperwork for permits
  • Work closely with the municipalities on the status of permits and ensure they are processed in a timely manner
  • Produce and maintain schedules for all communities and coordinate with municipalities from permit approval to final stages (CO) of permitting process
  • Enter, maintain and update permitting data daily
  • Print and prepare start packages for Construction Managers
  • Verify inspections are completed and conditions resolved to obtain Certificate of Occupancies for closing
  • Maintain all company files relating to site plan applications, product approvals, licenses and permits
  • Communicate regularly with the Construction Department to help troubleshoot and resolve issues that may arise in the field to ensure closings are met

Education and Experience Requirements

  • Minimum High School Diploma or equivalent required
  • Experience with single/multi-family and amenity permitting is preferred but we are willing to train the right candidate
  • Minimum 2 years in the Construction industry and/or technical construction project management experience is helpful
  • Strong organizational skills, time management, consistent attention to detail, the ability to prioritize and take initiative are essential to this role
  • Must be able to work independently and as a team player, comfortable working well under pressure in a fast-paced environment with a heavy volume workload
  • Must be able and/or willing to learn how to read blue prints and plot plans
  • Excellent follow-up, communication (written and verbal) and the ability to work well with interruptions is key
  • Valid Driver’s License with good driving record
  • Advanced PC skills Microsoft Word and Excel
  • Able to professionally perform multiple detail-oriented tasks while meeting simultaneous deadlines
  • Advanced PC skills, Microsoft Word, Outlook, Excel and Adobe experience required

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