Landscape Construction Project Manager

Position Summary

This position plays a crucial role in developing accurate financial estimates and ensuring the successful completion of projects by overseeing and coordinating all aspects of the project.

Structure

Full-time, exempt position. Reports to Construction Manager.

Functional Roles and Responsibilities - Estimating

Cost Estimation

• Assess project requirements and scope to understand the materials, labor, and equipment needed
• Analyze costs associated with materials, labor, and overhead to determine overall project costs
• Develop and manage project budgets, ensuring they align with cost estimates and financial constraints
• Create detailed and accurate cost estimates for inclusion in project proposals

Documentation

• Prepare and review contracts, ensuring they reflect negotiated terms and conditions
• Generate and manage purchase orders for materials and services
• Maintain accurate records of transactions, contracts, and supplier information
• Collaborate with the bidding team to provide necessary cost documentation for competitive bids

Collaboration

• Work closely with project managers, engineers, and other stakeholders to understand project requirements and constraints
• Communicate effectively with internal teams and external suppliers to ensure a smooth procurement process

Market Research

• Stay informed about market trends, pricing, and new products to make informed procurement decisions
• Assess the capabilities and reliability of potential suppliers in the market

Cost Monitoring

• Monitor actual costs against estimated costs throughout the project lifecycle
• Analyze any variances between estimated and actual costs and take corrective actions as needed

Functional Roles and Responsibilities – Project Management

Project Planning

• Defining the project scope, objectives, deliverables, and timeline. Develop a detailed project plan that outlines tasks, milestones, resources, and schedules

Resource Management

• Allocating and managing personnel, budget, equipment, and materials. Ensuring that resources are used efficiently to meet project goals. Ability to demonstrate pro-active planning through material acquisition and delivery to project location at the appropriate time

Team Leadership

• Leading and managing multiple teams, at multiple locations, which shall include assigning tasks, setting expectations, providing guidance, and encouraging collaboration among team members

Communication

• Serving as the primary point of contact for clients and team members. Ensuring that everyone is informed about project status, changes, and any issues that arise. Ability to create and execute change orders in a timely manner so as not to delay an ongoing project

Risk Management

• Identifying potential risks that could impact the project and developing strategies to mitigate or manage these risks. This includes contingency planning and proactive problem-solving

Budget Management

• Managing the project budget, including tracking expenses, forecasting costs, and ensuring that the project stays within financial constraints. Completes review of “actual hours” versus “bid hours” for all managed projects and submits recommendations to Construction Manager and Construction Superintendent for updated bidding strategies if necessary

Timeline Management

• Monitoring project progress to ensure that milestones and deadlines are met. This includes developing a comprehensive schedule in advance of the project’s intended start date, adjusting schedules and resources as needed to keep the project on track. This requires the ability to make timely decisions during the project to ensure schedules are met

Quality Control

• Ensuring that the project deliverables meet the required quality standards. This may involve setting quality benchmarks, conducting reviews, and overseeing testing of installed equipment

Project Closure

• Ensuring that all project objectives have been met, completing any final deliverables, conducting a post-project review with client and BVLS team, and ensuring a seamless transition to maintenance team

Client Relations

• Successfully always represents BellaVista
• Able to respond properly to the client and follow-up to make sure their needs have been completed to their satisfaction
• Able to recognize when they do not have the answer for the client and let them know they will find it out or get the Superintendent involved
• Keep the Construction Manager aware of all client concerns and communication on job sites
• Maintain positive, responsive, and flexible attitude to all clients

Communication

• Communicates with clients and team members kindly and effectively
• Upon completion of work, comprehensive document of before and after photos in PDF format
• Maintain open and clear communication with clients to update them on project progress
• Address client concerns and changes in project scope or requirements
• Clearly communicates via text, phone call or email issues, problems, or questions in a timely manner
• Able to respond properly to the client and follow-up to make sure their needs have been completed to their satisfaction
• Keeps the Executive Team aware of all client concerns and communication on the job site
• Maintain a positive, responsive, and flexible attitude to all clients

Safety

• Maintain safe working conditions in their district at all times including job site and crew’s operation
• Teach and reinforce proper safety practices to their crews
• Follows company procedures on discipline if any safety rules are broken
• Have no accidents due to not following the company safety rules in their district
• Inspects all job sites for unsafe working conditions and potential liabilities to BellaVista and our clients

Knowledge, Skill & Abilities

• Thorough knowledge of standard practices, materials, tools, and equipment utilized in landscape construction and maintenance
• Ability to communicate with homeowners, property manager, property staff
• Ability to understand and follow oral instructions
• Ability to assign and supervise the work of others, provide instruction, and inspire confidence

Physical Requirements

The physical demands described here must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is required to:

• Physically perform the basic life operational functions of climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, grasping, feeling, talking, hearing, and repetitive motions.
• Perform medium work exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/up to 20 pounds of force constantly to move objects.
• Possess the visual acuity to operate equipment and motor vehicles, perform trades tasks, inspect the work of others, and review work for accuracy, neatness, and thoroughness.

Education and Experience

• Must have at least 3-5 years of related experience.
• Must be at least 21 years of age.
• Prior experience with landscape construction is required.
• Knowledge of applicable laws, codes, standards, and industry practices relating to Landscape Construction.
• Must have a good understanding of modern business practices and procedures, elements of correct English usage, grammar, spelling, vocabulary, punctuation, and basic mathematics.
• Knowledge of Microsoft Word and Excel is desired.
• Excellent organizational skills and the ability to maintain effective working relationships with others is a must.
• Ability to work nights, weekends, and holiday periods to meet business needs.

Special Requirements

• Possession of a valid Class C California driver license.
• Able to be approved as a driver with company insurance.