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Office Assistant

3 months ago

Columbia, United States US Tech Solutions, Inc. Full time

Duration: 5+ months (Possible extension)

Job Description:

• Hours/Schedule: Mon to Fri split schedule, could be 830-530 or 10-7, 1 hour lunch unpaid. Schedule may include Saturdays and overtime may be required. Contract Only

• Onsite training for about 3-4 weeks. Not remote, the job requires you to be onsite. customer service oriented, clerical, and verbal and written communication skills preferred.

• Strong communication skills, great work ethics, dependable, teamwork, time management, and critical thinker. The administrative assistance would come in each morning and review all emails and appointments at the beginning of the day.

• Throughout the day this individual would answer the phone and make outbound calls to confirm appointments for the next day. At the end of each day the admin would provide the agents with their list of appointments for the following day. I have a team of 3 sales reps. The management team and sales reps will be depending on this individual to set and schedule appointments appropriately. Assist members with any customer service needs during our peak season of the year .

Responsibilities:

· Provides professional administrative support for a department. Functions include: typing, verification of accuracy, copying, faxing, updating records, filing, ordering supplies, preparing travel arrangements, coordinating special projects, creating complex spreadsheets, and handling routine internal/external inquiries. May assist with ID administration requests, mail, monitoring staffing requisitions, or generating reports for statistical analysis and workload management.

· Types, edits, formats, reviews, and updates various forms, correspondence, and documents. Prepares departmental invoices, charts, graphs, reports, spreadsheets, and confidential memos.

· Maintains area documents, files, binders, organizational charts, job descriptions, contacts, mailing lists, desk procedures, meeting and staff schedules, action item updates, and meeting minutes.

· Performs administrative functions such as maintaining coverage of phones, handling mail, ordering supplies, and making travel arrangements. 10% Maintains follow up information. Coordinates with maintenance and housekeeping as necessary. Ensures adequate supplies are on hand at all times.

· Ensures that matters requiring attention in the absence of management are handled or referred to the appropriate person.

Experience:

· 3 years administrative support experience

Skills:

· Required Skills and Abilities: Strong verbal and written communication, organizational, and interpersonal skills. Ability to work independently.

· Required Software and Tools: Microsoft Office. Preferred Software and Tools: Proficient Access knowledge. Work Environment: Typical office environment. Work may require transporting or moving materials.

Education:

· Associate's Degree or Two years of job related work experience or a combination of education and experience equal to 2 years