Litigation Administrative Assistant
4 weeks ago
A recognized law firm in California is currently seeking a new Administrative Assistant to join their Litigation team in San Diego. In this role, the Litigation Administrative Assistant will be responsible for providing high-level legal & office support to Partners, Associates, and Paralegals.
Responsibilities:
The Litigation Administrative Assistant will:
- Prepare, revise, and finalize correspondence, pleadings, documents, and other clerical assignments as delegated
- Maintain attorney calendars, make travel arrangements, and process monthly expense reports
- Run conflict checks and open new client/matter engagements
- Maintain electronic and paper client files and set-up billing requirements for clients. You will enter attorney time in time entry system
- File documents with appropriate courts, including e-filings, schedule depositions and other client meetings, communicate with clients as necessary
- Assist with billing/client invoices and maintain and update contacts
- Perform other duties, as needed
Qualifications:
- 2+ years of recent State & Federal Litigation experience within a Law firm
- Associate's and/or Bachelor's Degree
- Knowledge of Legal terminology
- Experience with basic Administrative functions
- Computer savvy (65+ wpm)
- Microsoft Office proficient
- Solid problem solving and time management skills
- Exceptional phone etiquette
- Great interpersonal skills
- Excellent communication skills (written and verbal)
- Strong attention to detail
- Highly organized
Desired Skills:
- Previous experience in a Litigation role/setting
- Experience with a Document Management system, Docketing system, and/or Billing & Time Entry programs
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