Executive Assistant

4 hours ago

Manhattan, United States NYC Health + Hospitals Full time

About NYC Health + Hospitals

Empower Every New Yorker — Without Exception — to Live the Healthiest Life Possible

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.

At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.

Job Description

  • Provides senior level operational support and coordinates activities for EITS Chief Information Officer that are highly confidential and sensitive in nature.
  • Works closely and effectively with CIO to maintain and keep her/him informed of upcoming appointments, project / follow-up commitments & other work-related responsibilities.
  • Serves as liaison between the office of the BOD, Senior Executive staff, other Executives and Officials within the Corporation, and external offices and/or agencies.
  • Responsible for preparing and editing correspondence and confidential reports for EITS Chief Information Officer. Including Board of Director meeting documents, taking & maintaining minutes of proceedings, conferences and meetings as well as follow-up items of action plans.
  • maintain
  • Maintain, organization, archive, and manage user permissions for the department’s SharePoint site and intranet pages
  • Participates in and/or relieves health care executives of administrative duties and performs the usual duties of a secretary acting in a highly responsible capacity requiring knowledge of NYC Health + Hospitals’ policies, practices, and procedures.
  • Proactively supports and assists with the preparation of presentation materials, reports, and communications within the context of departmental objectives.
  • Prioritizes conflicting needs, handles matter's expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Forward looking thinker, who actively seeks opportunities and proposes solutions.
  • Responsible for maintaining the department’s SharePoint and intranet pages
  • Perform other duties as directed
  • Participates in training programs to acquire knowledge of H+H’s operations.


Minimum Qualifications

1. A Baccalaureate Degree in Business Administration, Finance, Accounting or related fields; and,

2. Five years of progressively responsible experience in the fields of administration, office management, methods analysis, systems analysis and documentation, forms designs and control, two of which shall have been in data processing and management information systems; and,

3. General knowledge of computer and communication capabilities, E.D.P. applications, systems analysis methodology, data management and information retrieval techniques; or,

4. Satisfactory combination of equivalent experience and education.


Department Preferences

Knowledge, Skills, Abilities and other Requirements:

  • Proficient in all areas of Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, Visio
  • Excellent office management skills
  • Demonstrates expert level verbal, written, and interpersonal communication skills.
  • Strong analytical, organizational and problem-solving abilities, with keen attention to detail.
  • Experience in Social Media web platforms, web design and content production is a plus


Years of Experience:

  • One or more years of executive assistant experience or
  • Three or more years of high level administrative secretarial or assistant experience.


How To Apply

If you wish to apply for this position, please apply online by clicking the "Apply Now" button.

If applying online, please include your cover letter in the same file attachment with your uploaded resume.

NYC Health and Hospitals offers a competitive benefits package that includes:

  • Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
  • Retirement Savings and Pension Plans
  • Loan Forgiveness Programs for eligible employees
  • Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
  • College tuition discounts and professional development opportunities
  • Multiple employee discounts programs

Note: Candidates selected for a position are required to come to NYC as part of their onboarding.

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