Contracts Administrator

4 weeks ago

Jacksonville, United States Ability Housing Full time

Real Estate experience preferred.


Position Summary

 

The Real Estate Development Project Coordinator is responsible for providing both high-level and detailed administrative aspects of property development. This includes developing and maintaining strong professional relationships with funders, other stakeholders, and partners. The Real Estate Development Project Coordinator prepares, processes and maintains accurate records of property development activities. The Real Estate Development Project Coordinator is a member of the Real Estate Development team, working collegially with all team members. The Real Estate Development Project Coordinator reports to the Real Estate Development Manager.

 

Essential Duties and Primary Responsibilities

 

The Real Estate Development Project Coordinator fulfills the administrative management and support role for the Real Estate Development Department, its processes, and operations.

 

  • Under the direction of the Real Estate Development Manager, the Development Project Coordinator is part of a cross-functional team that will be responsible for assisting and managing components of development and rehabilitation projects in our partnership pipeline. This may include projects being developed directly by Ability Housing; however, the focus will be to facilitate multi-family development partnerships, including initial application, evaluation, structuring, board approval, closing, and construction monitoring of the assets. The Development Project Coordinator will work on tasks related to the development of multi-family housing and other mission-driven real estate development projects. This position reports directly to the Director of Development.
  • Track and monitor the submission of all application package materials, creating physical and digital records for new transactions.
  • Ensure coordination of development checklists and processes while maintaining pipeline reports to reflect key deal terms and milestone dates.
  • Responsible for collaborating with other members of the Real Estate Development Team and preparing any documentation required from Ability Housing’s entities to ensure that critical dates are met for application submission for bond allocations, tax credit allocations, construction/permanent project financing, and any city/state funding for financing gaps.
  • Performs a variety of organizational tasks, including but not limited to, preparation and distribution of correspondence, calendar and scheduling, and meeting coordination.
  • Cost tracking and analysis related to project costs, including processing/monitoring draw requests and change orders.
  • Track and monitor development schedules and budgets.
  • Coordinate reporting requirements for existing grants and other public sources of funds.
  • Schedule meetings and conference calls as directed and prepare meeting materials and minutes of meetings to document follow-up activities and responsible parties.
  • Ensure that standardized development files are organized, maintained, and updated.
  • Maintain standard forms and templates.
  • Prepare project reports and presentations to internal committees, investors, lenders, partners, and community groups.
  • Assist in obtaining bids and proposals from vendors and contractors for assigned projects.
  • Assist in the analysis of initial and revised development proposals and proformas to determine financial feasibility and compliance with Ability Housing’s development policies.
  • Assist in the Construction monitoring process including processing monthly draws, forecasts, and contractor pay applications.
  • Conduct post-construction lesson learned discussion.
  • Attends construction draw meetings at the site with general contractor, architect, and development partners.
  • Provides staff support to the Leadership team as needed.

 

 

Qualifications

 

The Real Estate Development Project Coordinator will possess the following education, experience, and competencies:

 

Education

 

§ Bachelor's degree, preferably in real estate, business, or finance

 

Experience

 

§ Strong project and administrative management experience with proven ability to manage multiple projects proactively and effectively

§ Real estate development experience preferred

§ Credit underwriting experience a plus

§ Grant application and management experience a plus

 

Knowledege, Skills, and Abilities

 

§ Strong knowledge and understanding of affordable, workforce, and supportive housing and housing development policies, funding, and activities at local, state, and national levels

§ Familiarity with low-income housing tax credits, funding sources, land use, and zoning

§ Strong administrative and project management skills

§ Strong critical thinking and problem solving skills

§ Unwavering attention to detail with a results-oriented mindset

§ Excellent verbal and written communication skills

§ Ability to balance competing demands, effectively handle shifting priorities, and meet deadlines

§ Strong organizations skills

§ Strong reading and comprehension skills

§ Ability to work well independently and within a collaborative team

§ Ability to read, analyze, and comprehend large government documents

§ Ability to work with various software platforms including Microsoft Office Suite and project management systems and databases

§ Ability to work with integrity and ethics

§ Possesses valid Florida driver's license and own actively insured transportation

  • Contract Administrator Assistant

    2 weeks ago

    Jacksonville, United States LHH Recruitment Solutions Full time

    LHH is seeking a Contracts Administrator Assistant. This role is full time and it is fully on site in Jacksonville, FL. Responsibilities Reviews and processes all of the organizations agreements/contracts Ensures data integrity in the contract lifecycle management system Assists with preparing Pre-Award Checklists for the Final Award Phase Assists with...

  • Contract Administrator II

    2 weeks ago

    Jacksonville, United States Jacksonville Transportation Authority Full time

    Brief Description of Work: Under the direct supervision of the Procurement Manager, this position is responsible for the administrative support of Agency contracts ranging from products to services and construction. Essential Function(s): Executes all facets of the procurement solicitation process, including simplified acquisitions, invitations to bid,...

  • Contract Administrator II

    1 month ago

    Jacksonville, United States Jacksonville Transportation Authority Full time

    Brief Description of Work:Under the direct supervision of the Procurement Manager, this position is responsible for the administrative support of Agency contracts ranging from products to services and construction.Essential Function(s):Executes all facets of the procurement solicitation process, including simplified acquisitions, invitations to bid, requests...

  • Contracts Coordinator

    2 weeks ago

    Jacksonville, United States LHH Full time

    LHH Recruitment in partnership with a non profit in Jacksonville, FL is seeking a Temp to Hire Contracts Coordinator. This role is full time and it is fully on site in Jacksonville, FL. Responsibilities Reviews and processes all of the organizations agreements/contracts Ensures data integrity in the contract lifecycle management system (CLMS). Assists...

  • Contracts Coordinator

    3 weeks ago

    Jacksonville, United States LHH Full time

    LHH Recruitment in partnership with a non profit in Jacksonville, FL is seeking a Temp to Hire Contracts Coordinator. This role is full time and it is fully on site in Jacksonville, FL.Responsibilities Reviews and processes all of the organizations agreements/contracts Ensures data integrity in the contract lifecycle management system (CLMS).Assists with...

  • Contracts Coordinator

    5 days ago

    Jacksonville, United States LHH Full time

    LHH Recruitment in partnership with a non profit in Jacksonville, FL is seeking a Temp to Hire Contracts Coordinator. This role is full time and it is fully on site in Jacksonville, FL.Responsibilities Reviews and processes all of the organizations agreements/contracts Ensures data integrity in the contract lifecycle management system (CLMS).Assists with...

  • Contracts Coordinator

    2 weeks ago

    Jacksonville, United States LHH Full time

    LHH Recruitment in partnership with a non profit in Jacksonville, FL is seeking a Temp to Hire Contracts Coordinator. This role is full time and it is fully on site in Jacksonville, FL.Responsibilities Reviews and processes all of the organizations agreements/contracts Ensures data integrity in the contract lifecycle management system (CLMS).Assists with...

  • Clinical Administrator

    6 days ago

    Jacksonville, United States The Judge Group Full time

    Our client is currently seeking a Clin Admin Coordinator in Jacksonville, FL!!Contract: 2 monthsShift: 9am-5:30pmA Clinical Administrative Coordinator oversees the daily operations of an assigned unit or clinic section within a hospital. Here are the key responsibilities:This job will have the following responsibilities:Scheduling Employee Shifts: Manage...

  • Associate clinical administrator

    6 days ago

    Jacksonville, United States Allmed Staffing Inc Full time

    Job DescriptionJob DescriptionA large managed care organization has a Full-time CONTRACT to HIRE Position for Associate clinical administrator.Must have two years of related work experience, including data entry along with excellent communication skills, and professional demeanor. Interact with internal and external customers in a courteous manner in person...

  • GIS Systems Administrator

    7 days ago

    Jacksonville, United States Indotronix International Corporation Full time

    Role: GIS Systems Administrator Duration: 6 months Contract to Hire Remote Capabilities (Y/N): Y- 2 days remote per week, rest days needs to be onsite MUST HAVE EXPERIENCE: - ArcGIS Software and Server Administration - Experience with Database Servers - SQL preferred (Open to Oracle) - Web Adapters - MUST HAVE experience creating and maintaining them...

  • GIS Systems Administrator

    4 weeks ago

    Jacksonville, United States Indotronix International Corporation Full time

    Role: GIS Systems Administrator Duration: 6 months Contract to Hire Remote Capabilities (Y/N): Y- 2 days remote per week, rest days needs to be onsite MUST HAVE EXPERIENCE: - ArcGIS Software and Server Administration - Experience with Database Servers - SQL preferred (Open to Oracle) - Web Adapters - MUST HAVE experience creating and maintaining them...

  • Administrative Assistant

    3 weeks ago

    Jacksonville, United States The Staff Pad Full time

    Job DescriptionJob DescriptionThe Staff Pad is seeking an Administrative Assistant for a premier Public Insurance Adjuster company in Northeast Florida. Our client is locally owned and operated, representing Floridians with property damage insurance claims for their most valued assets: their homes and businesses. Join a team that truly makes a difference!...

  • Branch Administrator

    4 weeks ago

    Jacksonville, United States O GORMAN BROTHERS INC Full time

    Job DescriptionJob DescriptionDescription:POSITION SUMMARY: The purpose of this position is to act as an extension of the company’s corporate office and to assist the Branch Management Team by supporting all functions of the branch office and reporting to the corporate office as necessary. ESSENTIAL FUNCTIONS: Prepares, processes, enters, tracks, files,...

  • CEI Project Administrator

    4 weeks ago

    Jacksonville, United States GIBBS GROUP INC Full time

    Job DescriptionJob DescriptionWe are seeking a CEI Project Administrator to join our team! You will be responsible for providing Construction Contract administration services for one or more Construction Projects.​Qualifications:Civil Engineering degree plus two (2) years of engineering experience in construction of major road or bridge structures, or for...

  • Contracting Specialist

    1 month ago

    Naval Air Station Jacksonville, United States Department Of The Navy Full time

    Summary The primary purpose of the position is to assist the Regional Contract Specialist develop, prepare and issue solicitations; evaluating proposals, develop contracts, contract revisions, conducts pre-proposal meetings, and perform contract administration to ensure contractor compliance with terms and conditions of contracts awarded in support of the...

  • Therapist / Occupational Therapy / Florida / Contract / Occupational Therapist Job

    7 days ago

    Jacksonville, United States Adelphi Medical Staffing, LLC Full time

    Adelphi is seeking Occupational Therapists to provide direct and indirect Occupational Therapy services and evaluations for students in Florida. The Occupational Therapists will be responsible for assessing students and providing appropriate treatment to meet individualized student objectives and provide recommendations for school needs. Job Quick Facts: ...

  • Senior Project Engineer

    3 weeks ago

    Jacksonville, United States Michael Baker International Full time

    CONSTRUCTION SERVICES PRACTICE Michael Baker International’s Construction Services staff supports clients by acting as their trusted on-site agent through all phases of construction, from pre-design to close-out, by providing qualified construction managers, inspectors, constructability reviewers, schedulers, estimators and safety experts. As new...

  • Managed Care Analyst

    3 days ago

    Jacksonville, United States Nemours Full time

    Nemours is seeking a Managed Care Analyst (remote) to join our Nemours Children's Health team in Florida or Delaware. This position provides analytical support to Nemours departments in such areas as Nemours Business Operations, Administration, Strategic Planning, Finance, both Practice and Facility, and other areas across the enterprise. This position...

  • Construction Project Manager

    2 days ago

    Jacksonville, United States FLC Contracting, LLC Full time

    Job DescriptionJob DescriptionSalary: Why Work Here? FLC Contracting, LLC. is dedicated to both our employees and clients. We strive for excellence in everything we do. From client relationships to employee development. We want to be the best. If you are committed to your career, we want you. PTO, Insurance and training are just a few of the benefits we...

  • Sr. Grants Analyst

    2 days ago

    Jacksonville, United States Jacksonville Transportation Authority Full time

    Summary of Job: Under the general supervision of the Director - Grants Management, performs a variety of complex accounting tasks, project tracking, reporting, and contract administration for the Grants, Finance, and other departments within the agency.Essential Job Functions:This position will serve as a primary contact for grant research, exploration, and...