Gift Processing Coordinator

3 weeks ago

Newton, United States The University of Massachusetts Foundation Full time

Under the direction of the Controller, the Gift Processing Coordinator supports the Finance department with varying responsibilities. This role is primarily responsible for processing and recording gift receipts into the Foundation. This will involve establishing new endowment funds in the general ledger, in collaboration with finance and legal team members. The Coordinator will also perform various administrative functions, and will assist the Finance office with month end closing processes, the year end audit and other assigned projects.  

 

Finance Department Overview: The finance team handles the endowment administration functions, including on-boarding of new endowment funds, processing of gifts, allocation of monthly investment return and disbursement of annual spending rate payouts. Additionally, the team supports the investment activities managed by the Foundation, including instructing trades and wires to our custodian bank. The finance team is responsible for maintaining the books and records of the Foundation, including preparation of annual operating budget, audited financial statements and federal and state tax returns.


Responsibilities

The Gift Processing Coordinator will handle various accounting functions:

•                    Check and ACH Log

o  Maintains and updates incoming check logs and ACH wires for all Foundation gifts, including matching gifts and gifts from donor advised funds.

o  Notifies campuses of deposits received directly at UMF.

o  Researches and identifies check issuer, donor name, campus, and purpose.

o  Assists with depositing of checks weekly or more depending on volume.

o  Initiates transfers of funds between bank accounts.

o  Records deposits in the general ledger.


•        Coordinates the administrative logistics for all gift agreements, including establishing funds in the general ledger

o  Maintains gift agreement tracking workbooks for new, amended and terminated endowments.

o  Generate reports of new, amended, and terminated endowments to President’s Office.

•             Maintains donor database and researches donor information

•             Provides administrative support to ensure efficient business operations, including supply administration

•             Supports finance team in monthly financial operations closings responsibilities, including assistance with the year end audit

•             Support other finance related projects.

•             Attends periodic staff meetings and training sessions.

•             Complies with proper paperwork procedures, with prompt polished communications and adherence to departmental and other Foundation policies.


Qualifications


•             Bachelor’s degree preferred in Accounting, Finance, or Business Administration.

•             Internship or 1+ year of accounting or endowment management experience.

•             Experience with cloud-based accounting software preferred.

•             Proficiency in Microsoft Office, including excel and word. 

•             Strong attention to detail; good problem-solving skills.

•             Good organizational skills, ability to create and maintain files and adhere to Foundation filing standards.

•             Seeking a professional self-directed purposeful individual who can organize their time and independently prioritize their work.

•             Ability to work as part of a team; must be able to collaborate, share information and provide back-up for other team members.

•             Excellent written and oral communication skills.

•             Strong interpersonal skills.

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