Operations and Science Fair Coordinator

5 months ago

Waco, United States Baylor University Full time

What We Are Looking For

The Mayborn Museum's Operations and Science Fair Coordinator will serve a dual role coordinating the Central Texas Regional Science and Engineering Fair and supporting the Museum Operations and Store Manager. Responsibilities include managing the administrative needs of the museum, streamlining financial processes and procedures as directed by the Operations Manager, and ensuring effective communication among museum teams.

An Associate’s degree and two years of relevant work experience are required. A Bachelor's degree and four years of relevant work experience are preferred. 

A combination of education and experience will be considered in lieu of these requirements.

*All applicants must be currently authorized to work in the United States on a full-time basis. 

What You Will Do

Central Texas Regional Science and Engineering Fair Coordination 

Lead the coordination of the annual Science and Engineering Fair events in collaboration with the board, teachers, judges, volunteers, special award organizations, Baylor support offices, and the public. Support the Science and Engineering Fair Board by organizing and leading all pre-event meetings, ensuring all event needs are clearly understood. Prepare agendas, compile meeting packets, and take minutes for all pre-event meetings. Use Smartsheet to coordinate and share event information, keeping Senior Management informed of all event details. Manage logistics for the annual Fall Teachers Workshop and the Science and Engineering Fair, including processing registrations, arranging physical layout of tables, chairs, and signage, and coordinating setup and teardown of events. Produce Judges Notebooks, the Fair Program, and manage the Awards Ceremony. Oversee all financial aspects of the Science and Engineering Fair, including deposits of registration fees and donations, and vendor payments. Coordinate with the Broader Impacts and Volunteer Engagement Manager for the annual Junior Science Fair.

Museum Operations Support 

Assist the Operations Manager in communicating Ignite-related financial processes and procedures to museum staff, acting as a liaison to ensure effective communication. Manage office supply and equipment inventory. Provide assistance to the Senior Management Team as needed. Coordinate and train staff on Relay, maintaining and communicating updated information. Perform other duties as assigned by the supervisor.

What You Can Expect

As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family’s wellbeing and allows you to be a part of the life of a vibrant and active college campus.

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