Studio Assistant

4 weeks ago

Boston, United States Sasaki Full time

Are you interested in joining a cross-disciplinary design firm that is one of the most respected throughout the United States and around the world? With over 850 awards and projects of significance and impact, Sasaki is a dynamic environment for personal growth, contribution, and learning. 

Sasaki is a 300-person, world-class planning and design firm with a dynamic creative culture and a reputation and body of work that spans sixty-five years, working throughout the United States and internationally from our offices in Boston, Massachusetts; Denver, Colorado; Brooklyn, NY; Los Angeles, CA; and Shanghai, China. 

We are currently seeking a Studio Assistant to join our Boston, MA office full-time, in-person. If you think you can add something special to our team and our practice, we would love to hear from you. 

The successful candidate will be responsible for a range of office, reception, and logistical support to ensure the smooth running of the Sasaki Boston office. Your first priority will be to greet and welcome visitors, support the c-suite and Principals, and answer and direct phone calls. You will also support the facilities and office and culture teams to maintain office supplies, equipment, and records. The successful candidate will be self-motivated, enthusiastic to work across a variety of office departments, and able to manage their time while being flexible to address needs as they arise. 

Key Responsibilities: 
● Manage our Boston office Reception to ensure visitors, c-suite, and Principals have all they need for their day-to-day 
● Book travel, including international travel, and troubleshoot last-minute travel emergencies across offices 
● Ensure office is tidy and presentable, and report any issues or repairs 
● Coordinate visa and passport needs for international business travel 
● Manage expense reporting 
● Track and maintain professional registrations and memberships 
● Prepare and modify documents, including project correspondence and reports 
● Coordinate client and internal meetings, including catering needs 
● Support event planning for internal firm-sponsored events 
● Plan and coordinate social events: holiday & birthday parties, field trips, open houses, etc. 
● Assist with mail deliveries and shipping 

Qualifications: 
● Desire and skill to be the go-to-person for visitors, Principals, and c-suite 
● Attention to detail and accuracy 
● Initiative, self-motivation and the ability to work independently 
● Excellent communication skills with an ability to collaborate on a team, and within and across departments 
● Ability to handle confidential and sensitive information 
● Proven experience as an office manager, receptionist, or similar role 
● Exceptional customer service skills 
● Notary Public is a plus

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