Administrative Coordinator

Position Summary

The Planning & Capital Project Management (CPM) group has the primary responsibility for overseeing the planning, development, design, and construction process for capital projects primarily at the Morningside Campus, the Baker Athletic Complex, and Lamont Doherty Earth Observatory Campus of Columbia University. Working in conjunction with all other Columbia University Facilities Operations departments including Construction Business Services and Communication, Finance and Administration, Facilities Operations, Real Estate, and Public Safety, CPM implements approximately $70MM to $150MM worth of construction projects annually and consists of a staff of approximately 35 planners, architects, engineers, and project managers of varying educational and professional backgrounds including architecture, engineering and construction management.

Responsibilities

Reporting to the Assistant Vice President (AVP) of the Capital Project Management (CPM) group, the Administrative Coordinator will be required to work closely with the organization's senior staff as well as numerous institutional stakeholders including but not limited to senior administrative and academic officers, faculty, funding clients, end users and various internal administrative and academic organizations.

The Administrative Coordinator performs duties that require considerable confidentiality, initiative, tact, mature and independent judgment, and strong Interpersonal and organizational skills. Ability to work under changing deadline pressure, attention to detail and critical thinking and proven ability to work In client-service environment is required.

The incumbent will be responsible for supporting the AVP and Directors with typical administrative, financial, research, presentations and data management for the CPM group. As CPM’s Administrative representative, the incumbent also will represent and liaison with external partners, such as Architects, Planners, Contractors/CMs as well as regulatory authorities.

Candidates for the position ideally should have demonstrated familiarity with Planning, Design, Construction and Facilities Operations environments. The ideal candidate also will support the development and implementation of improvements to internal administrative, management, communication and project delivery processes.

Minimum Qualifications

A Bachelor's degree and 2 years of relevant Design & Construction industry is preferred.

Candidates must have excellent time management, interpersonal, communications (written and oral), and problem solving skills. Candidates must possess an executive mindset and be highly organized and motivated, capable of effectively prioritizing tasks.

Candidates must have a demonstrated ability to use of relevant tools and software (Adobe Photoshop, InDesign, MS-Office including Excel, Power Point, Word, Visio, MS Project, Design digital softwares, and Unifier/Maximo and asset etc).

The individual must have the ability to work in a client-facing service environment and exercise discretion and judgement.