Program Coordinator

Found in: Talent US C2 - 2 weeks ago

Honolulu, United States University of Hawai‘i Full time

Temporary/Permanent:

Temporary, Not to Exceed: September 30, 2025
 
 
Other Conditions: 
Federal funds, temporary to 09/30/2025 with the possibility of extension pending satisfactory job performance, availability of funds and actual staffing requirements. To begin approximately 04/24, pending availability of funds and actual staffing requirements. Assignments may include day, evening, and/or weekend and will require traveling to Leeward CC’s Wai'anae Moku campus, the University of Hawai'i at West-Oahu (UHWO) and other UH campuses and sites.
 
Duties and Responsibilities
(NOTE: ** denotes Essential Functions)
 
**Under general supervision of Leeward CC’s Dean of Student Services, coordinate and manage all administrative aspects of the College’s AANAPISI Grant, which aspires to increase and improve mental health service provision at both Leeward CC and UHWO. This includes but is not limited to overseeing the design and implementation of grant activities; coordinating and managing all personnel, purchasing and other fiscal/budgetary matters, ensuring that the budget is managed properly and that all purchases comply with both University and grant rules and regulations. **Facilitate the collaboration between Leeward CC and UH West-Oahu. Engage stakeholders in the development of shared plans as well as in joint decision-making about how the campuses will work together via the grant. **Work with the grant’s Principal Investigator and all other grant stakeholders to ensure that the College is fulfilling its commitments to the grant and that it is meeting all grant objectives and target outcomes in a timely fashion. **Work in collaboration with the external evaluator to author all reports required by the grant. Author any reports required by the College and by the program itself. Develop and implement a method of collecting the data necessary for grant reporting as well as for program evaluation and improvement. Lead regular program evaluation and improvement efforts among the grant team. **Manage all administrative, technical and logistical aspects of the grant and grant activities. Provide technical and administrative assistance to Leeward CC and UHWO teams as needed to implement program activities and fulfill grant objectives, which may include configuring and maintaining software programs (e.g., electronic charting programs, scheduling programs, etc.). Ensure that all necessary planning and implementation are done. Supervise student employees and/or interns as needed. Manage the coordination of all space requirements for the mental health team. **Maintain confidentiality of all student, clinical, and administrative information. Other duties as assigned.  
Minimum Qualifications
Possession of a baccalaureate degree in business, education, Social Work (BSW), psychology, sociology, counseling, or related field (e.g., marriage & family therapy, human services, public administration, family resources) and 3 years of progressive responsibilities for grant or program management; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Considerable working knowledge of principles, practices and techniques in grant or program coordination as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with grant or program coordination. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. Demonstrated ability to operate a personal computer and word processing software. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. Demonstrated ability with spreadsheets, databases, and/or presentation software.  
Desirable Qualifications
Possession of a Master’s degree in a behavioral health field (e.g., Psychology, Social Work, Marriage and Family Therapy, Counseling/Guidance), public health or business. Experience in developing and/or managing a mental health program or service. Experience in providing direct, indirect services and/or crisis response/management to at-risk populations. Familiarity with mental health issues and services and the applicable laws present in an institution of higher education (e.g., HIPAA, FERPA Title IX, Student Conduct Code, Campus SaVE Act, Clery Act, ADA). Experience working with and facilitating an interdisciplinary team. Experience working at an institution of higher education. Experience in working with diverse student populations that include at-risk socio-economically disadvantaged, underrepresented, and/or non-traditional students. Functional knowledge of configuring web-based applications.  
 

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