Executive Administrative Assistant, Diversity Affairs/Program Coordinator, Faculty Development

6 days ago

Mechanicsburg, United States Messiah University Full time

Position Summary

Provide high level support to the Vice President for Diversity Affairs and Multicultural and International Student Programs and the Associate Dean for Faculty Development and Director, The Ernest L. Boyer Center and their respective teams, including maintaining systems to advance productivity, managing calendars (including scheduling and prioritization of appointments), managing departmental e-mail accounts, greeting visitors, answering phone and e-mail queries, and addressing routine questions. Education Required Associate’s Degree or equivalent experience. Education Preferred Bachelor’s degree. Experience Required 2-3 years of administrative support/project management, and budget experience. Experience Preferred 1 or more years assisting in higher education administration. Skills, Characteristics Required for Position • Excellent organizational and time management skills, including demonstrated commitment to accuracy and rigorous attention to detail• Professional-level verbal and written communication skills, including ability to communicate effectively with internal and external constituencies• Ability to effectively manage projects, including a strong capacity to prioritize responsibilities, advance multiple projects concurrently and independently, and manage deadlines• Demonstrated skill in creating and editing documents, spreadsheets, presentations, and reports.• Ability to develop and manage budgets• Strong technological proficiency, including the ability to use Microsoft Office software (Word, Excel, PowerPoint, Teams), Qualtrics, web design and learning management systems• Excellent ability to build relationships of trust within and across departments, including a demonstrated commitment to engage a diverse community• Ability to handle highly confidential information with discretion• Ability to effectively supervise student employees Special Working Conditions The hours for this position may vary outside standard business hours and may require occasional flexibility from the usual schedule. Driving Requirements n/a Essential Employee N/A Primary Duties 1. Provide high level support to the Vice President for Diversity Affairs and the Associate Dean for Faculty Development and their respective teams, including maintaining systems to advance productivity, managing calendars (including scheduling and prioritization of appointments), managing departmental e-mail accounts, greeting visitors, answering phone and e-mail queries, and addressing routine questions.2. Gather data and manage information for departmental annual reports (such as all documentation associated with the diversity strategic planning process.)3. Coordinate meeting arrangements, including scheduling, generating agendas and minutes, and managing follow up on action items for department and committee meetings (such as the Scholarship and Development Committee).4.Manage event and program planning, including advertisements, space reservations, hospitality, catering, guest travel/lodging, and honoraria processing. This includes managing Office of Faculty Development programming such asrovost’s Seminar, New Educator Orientation, Christian Scholarship Colloquies, and as well as Office of Diversity Affairs programming such as the Multicultural Student Welcome, Inclusive Excellence Ambassadors, and other special events.5. Provide editorial and organizational support for complex projects, including program evaluation and assessment as well as external funding applications and reports. This includes collaboration and communication sufficient to manage projects with internal and external contributors.6. Coordinate and disseminate publications, including newsletters, brochures, and program advertisements.7. Coordinate tasks related to evaluation of faculty performance, including distribution of the Professional Development and Performance Reports (PDPR) and administration of student course evaluations (via Anthology system).8. Maintain a well-organized and accessible filing system, including digital and paper files. This includes Development files for all faculty members as well as applications and written assessments for Internal Grants and Sabbaticals.9. Coordinate travel arrangements, including developing itineraries for individuals and university teams as well as anticipating and organizing necessary materials.10. Edit and refine websites for all programs supported and implement revisions in communication with necessary university departments and individuals. This includes ongoing refinement of web content/presentation for accuracy and timeliness of information.11. Develop well-designed presentations using notes provided by department leaders.12. Coordinate budget activities, including reconciling accounts, managing records, processing purchasing card activity; processing reimbursements and expenditure approval, and assisting budget managers in preparing and presenting budget information.13. Hire and oversee student employees and assign tasks in an efficient and effective manner, including coordinating schedules to ensure comprehensive administrative support during the business day. This also includes support with hiring and payroll for Smith Scholar and Teaching Interns.14. Assist with distribution of professional resources for faculty members, including Christian Scholar’s Review, periodicals, and online resources.15. Maintain consistent and reliable schedule and attendance.

  • Executive Administrative Assistant, Diversity

    1 week ago

    Mechanicsburg, United States Messiah University Full time

    **Position Type** - Staff**Employee Group** - Staff**Time Status** - Full-Time**Time Category** - Full Time (1560-2080 hours)**Annual Hours** - 2080**# of Months** - 12**Hours Per Week** - 40**Work Dates** - July 1 - June 30**Campus** - Main Campus (Grantham)Position Description **Position Summary** - This position provides administrative coordination,...

  • Executive Administrative Assistant, Diversity

    1 week ago

    Mechanicsburg, United States Messiah University Full time

    **Position Type** - Staff**Employee Group** - Staff**Time Status** - Full-Time**Time Category** - Full Time (1560-2080 hours)**Annual Hours** - 2080**# of Months** - 12**Hours Per Week** - 40**Work Dates** - July 1 - June 30**Campus** - Main Campus (Grantham)Position Description **Position Summary**Education Required** - Bachelor’s Degree.**Education...

  • Administrative Assistant

    2 weeks ago

    Mechanicsburg, United States Messiah University Full time

    **Position Type** - Staff**Employee Group** - Staff**Time Status** - Full-Time**Time Category** - Full Time (1560-2080 hours)**Annual Hours** - 1840**# of Months** - 12**Hours Per Week** - 40 (Aug 15 - May 15) and 20 (May 15-Aug 15)**Work Dates** - July 1 - June 30**Campus** - Main Campus (Grantham)Position Description **Position Summary** - This position...

  • Volunteer Development Administrative Assistant

    1 week ago

    Mechanicsburg, Pennsylvania, United States Messiah Lifeways Full time

    Job Title: Volunteer Development Administrative AssistantMessiah Lifeways is a well-respected non-profit organization dedicated to offering a variety of services for individuals aged 55 and above in the Central Pennsylvania area.Join us in experiencing Life to the fullest.Position: Volunteer Development Administrative AssistantSchedule: Part Time Days,...

  • Honors Program Administrative Assistant

    3 weeks ago

    Mechanicsburg, United States Messiah College Full time

    This position works closely with the Director of the Messiah University Honors Program (MUHP) to provide a wide range of extensive administrative, curricular and programmatic support. The position assists the director in arranging and planning all as Administrative Assistant, Program, Administrative, Director, Diversity, Assistant

  • Educational Program Coordinator

    1 week ago

    Mechanicsburg, United States American Trauma Society, Pennsylvania Division Full time

    **Educational Program Coordinator** American Trauma Society, Pennsylvania Division Mechanicsburg, PA **Position/Organization Summary**: The American Trauma Society, Pennsylvania Division (ATSPA) is a non-profit organization committed to injury prevention and mitigation through education, intervention, and advocacy. Reporting directly to the ATSPA Chief...

  • Nursing Faculty

    1 week ago

    Mechanicsburg, United States Messiah University Full time

    Details **Posted**: 24-Apr-24 **Location**: Mechanicsburg, Pennsylvania **Type**: Full Time **Sector**: - College / University **Required Education**: - Masters **Internal Number**: - **Nursing Faculty** **The Program**: Messiah University’s Department of Nursing offers undergraduate and graduate degrees, including: - BSN - MSN - Nurse Educator -...

  • Adjunct Faculty in Sociology and Anthropology

    4 weeks ago

    Mechanicsburg, United States Messiah University Full time

    Position Summary Adjunct faculty will teach in person on an as-needed basis for the Sociology, Anthropology, and Criminal Justice programs in the Department of Psychology, Criminal Justice, and Sociology. For Fall 2024, duties may include one or more teaching assignments: SOAN 342 – Race and Gender in the United States (Examine contemporary U.S....

  • Adjunct Faculty in Sociology and Anthropology

    3 weeks ago

    Mechanicsburg, United States Messiah University Full time

    Position Summary Adjunct faculty will teach in person on an as-needed basis for the Sociology, Anthropology, and Criminal Justice programs in the Department of Psychology, Criminal Justice, and Sociology. For Fall 2024, duties may include one or more teaching assignments: SOAN 342 – Race and Gender in the United States (Examine contemporary U.S....

  • Program Coordinator

    4 weeks ago

    Mechanicsburg, United States HealthcareData Company, LLC Full time

    Description: The Program Coordinator fulfills an important administrative role at HDC, a consulting company located in Mechanicsburg, PA. The Program Coordinator will be responsible for tracking audit documents and auditor activity. The Program Coordinator must also effectively manage a library of resource material as well as updates to all audit tools and...

  • Volunteer Development Administrative Assistant

    4 weeks ago

    Mechanicsburg, United States Messiah Lifeways Full time

    Job DescriptionJob DescriptionVolunteer Development Administrative AssistantMessiah Lifeways is an award-winning non-profit organization that provides a network of services for adults 55 and better in the Central Pennsylvania region.Together, we can live - Life. Embraced.Job Title: Volunteer Development Administrative AssistantStatus: Part Time Days, No...

  • Volunteer Development Administrative Assistant

    3 weeks ago

    Mechanicsburg, United States Messiah Lifeways Full time

    Job DescriptionJob DescriptionVolunteer Development Administrative AssistantMessiah Lifeways is an award-winning non-profit organization that provides a network of services for adults 55 and better in the Central Pennsylvania region.Together, we can live - Life. Embraced.Job Title: Volunteer Development Administrative AssistantStatus: Part Time Days, No...

  • Volunteer Development Administrative Assistant

    2 weeks ago

    Mechanicsburg, United States Messiah Lifeways Full time

    Volunteer Development Administrative AssistantMessiah Lifeways is an award-winning non-profit organization that provides a network of services for adults 55 and better in the Central Pennsylvania region.Together, we can live - Life. Embraced.Job Title: Volunteer Development Administrative AssistantStatus: Part Time Days, No Weekends! (25 hours per...

  • Adjunct Faculty in Psychology

    2 months ago

    Mechanicsburg, United States Messiah College Full time

    Adjunct faculty will teach in person on an as-needed basis for the Psychology program in the Department of Psychology, Criminal Justice, and Sociology. For Fall 2024, duties may include one or more teaching assignments:PSYC 209 Life Span Developmen Adjunct Faculty, Psychology, Faculty, Adjunct, Diversity, Teaching

  • Adjunct Faculty in Psychology

    3 weeks ago

    Mechanicsburg, United States Messiah College Full time

    Adjunct faculty will teach in person on an as-needed basis for the Psychology program in the Department of Psychology, Criminal Justice, and Sociology. For Fall 2024, duties may include one or more teaching assignments:PSYC 209 Life Span Developmen Adjunct Faculty, Psychology, Faculty, Adjunct, Diversity, Teaching

  • Administrative Assistant

    1 week ago

    Mechanicsburg, Pennsylvania, United States GVI, Inc. Full time

    GVI, Inc, a Federal Government Contractor industry leader, is seeking an Administrative Assistant/Junior Business Operations specialist to effectively and efficiently support Naval Sea Logistics Command by providing general administrative support at its Mechanicsburg, PA, location.Primary Responsibilities: Perform administrative/technical support as...

  • Administrative Office Assistant

    1 week ago

    Mechanicsburg, United States Silver Spring Township Full time

    Duties: - Supports research and provides advisory counsel to the Assistant Manager & Township Manager regarding HR practices and procedures to ensure compliance with applicable state and federal laws. - Supports training initiatives for staff development through the facilitation and scheduling of offsite, onsite, and computer-based training programs, online...

  • Administrative Assistant

    3 weeks ago

    Mechanicsburg, United States GVI, Inc. Full time

    **GVI, Inc**, a Federal Government Contractor industry leader, is seeking an **Administrative Assistant/Junior Business Operations** specialist to effectively and efficiently support Naval Sea Logistics Command by providing general administrative support at its Mechanicsburg, PA, location. **Primary Responsibilities**: - Perform administrative/technical...

  • Logistics Program Manager

    1 day ago

    Mechanicsburg, United States Solvere Technical Group Full time

    Job DescriptionJob DescriptionThe Program Manager shall institute and maintain an effective, efficient, and responsive management organization that shall provide administrative support for all tasks under this task order. Additionally, the Program Manager shall oversee all contracted personnel and subcontracted resources used in the performance of this...

  • Administrative Assistant

    1 week ago

    Mechanicsburg, Pennsylvania, United States University of Pittsburgh Full time

    Job DescriptionAdministrative AssistantThe University of Pittsburgh in the Mechanicsburg location is seeking a qualified Administrative Assistant. The incumbent will be responsible for providing professional customer service, administrative and technical support to the staff of the Pennsylvania Child Welfare Resource Center (Resource Center). The...