PT Administrative Assistant
3 weeks ago
Job Description
Job Description: Provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects.
Responsibilities and Duties:
Maintains and updates homeowner files in C3 Software and hard copy on-site files Provides information by answering homeowner questions relating to the Community and escalates questions that require attention from management Maintains homeowner violations in C3 Accounting Software, prepares violation letters and coordinates with the accounting department on assessing fines to homeowner accounts Maintains homeowner Architectural Review applications and documents, and executes the process to and from the Architectural Review Committee. Coordinates with Manager on daily tasks and scheduling of meetings Assists the Manager in preparing for and attending Board Meetings and prepares minutes Communicates with the Board of Directors on meeting scheduling and provides any requested documentation Maintains and updates documents on Community websites Drafts correspondence to owners, vendors and Board Members Represents the company and communities by maintaining a professional and positive appearance and demeanor while working Contributes to team effort by accomplishing related results as needed and communicating and coordinating with staff members
Requirements
Requirements:
Knowledge of Microsoft Office products (Word, Excel, Outlook,) at a proficient level. Professional customer service skills. Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, et) at a proficient level. Partner with multiple stakeholders, for example community managers, vendors, peers, clients. Ability to interpret verbal and/or written instructions at a proficient level. Ability to self-motivate, be proactive, detail oriented and successfully function as part of a team. Ability to keep workspaces organized and maintained. Alerts Office Manager of low supplies and assists in supply stocking and distribution. Ability to maintain confidentiality and discretion in the performance of all duties and responsibilities. Knowledge of company policies, procedures, and forms. Must be able to work effectively with others in person and in group setting Must be able to prioritize, manage time, and meet deadlines. Must be able to interpret verbal and/or written instructions at a proficient level. Must be able to communicate effectively and professionally on phone, email, and in-person. Must be able to operate general office equipment (copier, fax, phone systems, etc.).Physical Requirements
Must be able to sit (for long periods of time), stand (for long periods of time), walk, kneel, reach with hands and arms, stoop, crawl, talk, hear, push, pull, grasp, use hands and fingers, have clear vision and lift up to 25 pounds.
-
Administrative Assistant
7 days ago
St. Louis, United States Associa Full timeAdministrative AssistantAre you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property...
-
Administrative Assistant
4 days ago
St Louis, United States Associa Full timeAdministrative AssistantAre you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property...
-
Administrative Assistant
1 week ago
St Louis, United States Associa Full timeAdministrative AssistantAre you organized, detail oriented, and ready to play a key role in the success of a dynamic property management company? Join Associa as an Administrative Assistant and contribute to the efficient operations of our growing portfolio. We are seeking a dedicated individual to provide essential administrative support to our property...
-
Administrative Assistant
1 week ago
St Louis, United States CMA Global Inc Full timeAdministrative AssistantCMA Global, Inc.Administrative AssistantCMA Global is an established and growing business consulting firm located in Clayton, MO. Our team of 50 serves 400+ clients. We have an immediate opening for a full-time Administrative Assistant position with duties including scheduling meetings and phone conferences with clients for multiple...
-
Administrative Assistant
1 week ago
St Louis, United States Capital Staffing Solutions, Inc. Full timeJob Title: Administrative AssistantLocation: St. Louis, Missouri, 63105Position Type: Straight contract with a maximum end date of December 2025 (could end sooner). Hybrid position: 3 days in office, 2 days remote.Hours/Shifts: Monday to Friday, varied shifts from 8 AM to 5 PM (40 hours per week)Job Summary:We are seeking a highly organized and...
-
Administrative Assistant
2 months ago
St Louis, United States TechAccel LLC (Technology Acceleration Partners) Full timeTechnology Acceleration Partners (TechAccel, LLC) is a private capital firm that invests in, acquires, and advances early-stage, disruptive technologies in the agriculture and human health sectors. TechAccel is developing multiple early-stage partnerships which are physically located in the St. Louis, MO area.The Administrative Assistant (AA) is a...
-
Administrative Assistant
2 weeks ago
St. Louis, United States Leaf Home Full timeMeet Leaf Home, the leading provider of technology-driven home solutions that is on a mission to make homeownership easy. With more than 50% of consumers worried about the cost and effort of home maintenance, we focus on delivering remarkable, end-to-end experiences. Trusted by more than 1 million homeowners across the US and Canada, Leaf Home is...
-
Administrative Assistant/Purchasing
1 week ago
St Louis, United States CentraPac Full timeAbout Us:CentraPac is a leading liquid and powder co-packing facility in St. Louis. We specialize in the manufacturing of a wide range of products, from cleaners and soaps to insecticides and pesticides. We pride ourselves on delivering high-quality, customized packaging solutions to our clients.Position Overview:We are seeking a highly organized and...
-
Senior Administrative Assistant
1 month ago
St Louis, United States Armstrong Teasdale Full timeDescription : The Senior Administrative Assistant is tasked with supporting the Office Manager in the administration of day-to-day office operations and providing excellent customer service to all guests and personnel of Armstrong Teasdale. Additionally, the Senior Administrative Assistant supports the offices attorneys with legal tasks as...
-
Senior Administrative Assistant
3 weeks ago
St Louis, United States Armstrong Teasdale Full timeDescription : The Senior Administrative Assistant is tasked with supporting the Office Manager in the administration of day-to-day office operations and providing excellent customer service to all guests and personnel of Armstrong Teasdale. Additionally, the Senior Administrative Assistant supports the offices attorneys with legal tasks as...
-
Administrative Assistant
2 weeks ago
St. Louis, United States International Flavors & Fragrances Full timeRequisition ID : 502525 Job Description It’s an exciting time to be part of the IFF family. We are a global leader in taste, scent and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. IFF is seeking a highly motivated individual to work with leadership and personnel located at the...
-
Administrative Assistant
11 hours ago
St. Louis, United States IFF Family of Companies Full timeRequisition ID : 502525 Job Description It’s an exciting time to be part of the IFF family. We are a global leader in taste, scent and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. IFF is seeking a highly motivated individual to work with leadership and personnel located at the...
-
Marketing Administrative Assistant
1 month ago
St Louis, United States Advantage Home Care Full timeAdvantage Home Care is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As a Marketing Administrative Coordinator, you will play a vital role in supporting our marketing efforts and ensuring the smooth operation of our marketing department daily and into the future. .Pay rate $16-$18Main Responsibilities: Support...
-
Administrative Assistant
4 weeks ago
St. Louis Park, United States Robert Half Full timeOur client in St. Louis Park is seeking an organized and detail-oriented Administrative Assistant to join their team. As an Administrative Assistant, you will play a crucial role in providing administrative support to various departments, managing schedules, and ensuring the smooth operation of daily tasks. Responsibilities:Manage and coordinate executive...
-
Administrative Assistant
4 weeks ago
St Louis Park, United States Robert Half Full timeOur client in St. Louis Park is seeking an organized and detail-oriented Administrative Assistant to join their team. As an Administrative Assistant, you will play a crucial role in providing administrative support to various departments, managing schedules, and ensuring the smooth operation of daily tasks. Responsibilities:Manage and coordinate executive...
-
Senior Administrative Assistant
3 weeks ago
St Louis, United States Saint Louis Art Museum Full timeSenior Administrative Assistant Summary: To provide administrative and secretarial support to the Chief, Director of Development, and Director of Marketing and Communications. Essential Duties and Responsibilities: Provides administrative assistance including scheduling meetings, preparing and sending out correspondence, and handling incoming messages....
-
Senior Administrative Assistant
3 weeks ago
St Louis, United States Saint Louis Art Museum Full timeSenior Administrative Assistant Summary: To provide administrative and secretarial support to the Chief, Director of Development, and Director of Marketing and Communications. Essential Duties and Responsibilities: Provides administrative assistance including scheduling meetings, preparing and sending out correspondence, and handling incoming messages....
-
Marketing Administrative Assistant
3 weeks ago
St Louis, United States Advantage Home Care Full timeAdvantage Home Care is seeking a highly organized and detail-oriented Administrative Coordinator to join our team. As a Marketing Administrative Coordinator, you will play a vital role in supporting our marketing efforts and ensuring the smooth operation of our marketing department daily and into the future. . Pay rate $16-$18Main Responsibilities: Support...
-
Safety Administrative Assistant
3 weeks ago
St. Louis, United States Guarantee Electrical Full timePartner. Energize. Deliver.Join our St. Louis team and become a member of a nationally recognized Top Workplace! We're looking for a Safety Administrative Assistant to join our growing team. The Safety Administrative Assistant will be responsible for providing broad administrative support for our Safety and Risk operations for both the Central and Western...
-
Executive Administrative Assistant
3 weeks ago
St Louis, Missouri, United States Nestle Purina PetCare Company Full timeWe re a leader in the pet care industry, which means we re not only ahead in volume, profit and market share, but our associates dare to Stand Taller. We innovate new products, impart new agilities into existing processes, constantly advance pet nutrition, and always pay it forward in the form of service for our communities and families. Are you up for the...
