Senior Event Producer, College of Agriculture and Life Sciences

Posting Details

Posting Information Posting Number PG193553EP Internal Recruitment No Working Title Senior Event Producer, College of Agriculture and Life Sciences Anticipated Hiring Range Commensurate with Experience Work Schedule Monday - Friday / 8:00 am - 5:00 pm, nights and weekends with travel as needed, Flexible work arrangements available Job Location Raleigh, NC Department University Special Events About the Department North Carolina State University (NC State) was founded in 1887 with the purpose of creating economic, societal and intellectual prosperity for the people of North Carolina. Today NC State is the largest university in North Carolina, with more than 37,000 high-performing students, 9,000 preeminent faculty and staff and 260,000 alumni. NC State is a research-extensive university known for its leadership in science, technology, engineering and mathematics. We’re also at the forefront of teaching and research in agriculture, business, design, education, humanities and social sciences, natural resources, textiles and veterinary medicine. NC State is consistently named as one of the best values in higher education, and many of our programs are ranked at the top of their respective disciplines. We take a great deal of pride in our collaborative, supportive and collegial team culture. All staff are provided opportunities for training and professional development, with an eye to personalized career growth.The mission of University Advancement in particular is to raise awareness and philanthropic support for university goals and priorities that benefit our students, faculty, this campus, and ultimately, the state of North Carolina and beyond.

The primary function of University Special Events is to plan and manage events hosted by senior leadership of the university. At its core, the team is responsible for linking live communications events and special activities to the strategic priorities of the university. Activities include directing donor centric experiences, coordinating multi-unit event projects, managing board and leadership events, and creating opportunities to expand brand awareness. USE invites thousands of donors, dignitaries, elected officials, media, alumni, members of the community, faculty, staff, students and parents to activities that highlight the excellence and innovation that are hallmarks of NC State University programs, faculty and students.The College of Agriculture and Life Sciences (CALS) at NC State leads partnership-driven discovery, learning and engagement. We prepare students, create and apply unbiased knowledge through advances in science and technology and drive economic development to improve the quality of life in North Carolina, our nation and the world. Our people fulfill the land-grant mission by embracing an interdisciplinary approach to achieve new scientific breakthroughs that translate into commercializable discoveries and meet grand challenges involving food, farming, fiber, feed, families, health, energy, water and the environment. Essential Job Duties The Senior Event Producer is responsible for coordinating and managing the planning, production and implementation of leadership-level special events for the College of Agriculture and Life Sciences (CALS). The Senior Event Producer will coordinate and facilitate a collaborative approach to ensure projects and programs adhere to best practices and protocols of the university. The position will develop events that engage prospects at scale and meet the strategic needs of the university.

The Senior Event Producer will serve as a key advisor to the dean, the assistant dean for advancement, and the advancement team. They will be a highly motivated professional who will be deeply involved in creating an annual events strategy for the college. This position will work within the university’s central event management team and will conceive, design, develop and implement complex events. 

The position uses event production best practices and design principles to provide a quality, branded guest-experience for our constituents. This position works with campus partners on risk assessment, volunteer management, vendor management and contracts, and creative directions. Finally, the position will lead efforts to review and analyze event practices and data to evaluate ROI and compliance.
Reporting to the Assistant Vice Chancellor of University Special Events and Experiences–with a dotted line report to the CALS Assistant Dean for Philanthropy–this position will serve as a part of the University Special Events team and will have a work portfolio focused primarily on the College of Agriculture and Life Sciences. The work of the position will support all areas of the university in conjunction with the strategic priorities of University Advancement and the university at large in order to maximize the effectiveness of CALS’ special events.

Duties and Responsibilities: Ability to provide counsel and advice to college leadership related to event goals and execution. Guide and collaborate with internal teams to execute strategic, on-brand events. Plan, design, implement and evaluate event logistics. Ability to perform related administrative duties including coordination with other work units, prepare and manage vendor contracts, monitor activities and assess risk and quality control. Knowledge of local, state and federal regulations and statutes governing the area of work. Advises and prepares briefings (and trainings, as needed) on the event program, guests, logistics, vendors, contracts and other event data. Ability to earn credibility and respect in forming trusting relationships across the university. Open and accessible interpersonal style. Openness to new ideas and their implementation. Ability to react and adapt to changing situations appropriately. Superb organizational skills, excellent communicator, and the ability to work independently. Ability to identify and resolve issues promptly and respectfully. Ability to assess and determine the best protocol for a given situation. Provide timely post-event follow-up, including tracking data and sending/coordinating personalized follow-ups as appropriate. Collaboration with colleagues to help align guests interests with various priorities across campus. Serve as an active member of the assigned college or colleges. Willingness to travel as requested, and attend evening and weekend events. Other Responsibilities Qualifications Minimum Education and Experience Bachelor’s degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Other Required Qualifications Ability to work effectively as part of a dynamic team in a large, complex research university Ability to work independently, while maintaining consistent and transparent communication with a team and leadership Excellent written and verbal communication skills Strong organizational and analytical skills, with great attention to detail Self-motivated and self-starting Good listener Optimism, perseverance and a positive attitude Ability to travel and/or to work evenings and weekends as required Proficiency in computer applications Preferred Qualifications Event production experience with a variety of delivery and engagement methods including virtual conferencing platforms, Zoom Webinar and Google Meet a plus. Experience leading a production team—both for virtual and in-person events. Experience with events, marketing and/or donor relations is a plus. Knowledge of principles and best practices in event planning Volunteer management experience Experience in higher education event management or communications An understanding of the land grant, research Tier One university environment Familiarity with NC State University and the Triangle Required License(s) or Certification(s) A valid North Carolina Driver’s License is required within 60 days of the start date. It must be maintained as a condition of employment. Valid NC Driver's License required Yes Commercial Driver's License required No Recruitment Dates and Special Instructions Job Open Date 07/26/2024 Anticipated Close Date Open until filled Special Instructions to Applicants In addition to your application please submit a resume, cover letter, and contact information for at least 3 professional references. Position Details Position Number 00041654 Position Type EHRA Non-Faculty Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00 Appointment 12 Month Recurring Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather Mandatory Designation - Emergency Events Non Mandatory - Emergency Event Department ID 080140 - Special Events AA/EEO NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact to speak with a representative at the Office of Institutional Equity and Diversity.

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