Project Coordinator

4 weeks ago

Lawrence, United States KU The University Of Kansas Full time

Position Overview

The mission of the School of Public Affairs & Administration is to educate exceptional public professionals and generate thought leadership that provides solutions to the most pressing global and community challenges by advancing the public good, democratic values, and ethical public management practices. The School offers academic programs at the undergraduate, masters and doctoral levels across campuses in Lawrence and Overland Park. The school’s faculty are regularly recognized for excellence in their teaching and research, and the master in public administration (MPA) program was ranked #1 in local government management by US News and World Report for over 20 years.

As the professional development arm of the School of Public Affairs & Administration (SPAA), the Public Management Center (PMC) offers professional education and consulting services focused on skills enhancement for leaders, managers, staff, and teams to support organizational development in public agencies across Kansas and Missouri. We are an entrepreneurial center: 90% of our budget comes from revenue from our professional education programs, consulting services, and conferences.

The PMC is the home of the Heartland Certified Public Manager Program (CPM), one of the most active CPM programs in the United States. Our other programs include the Law Enforcement Leadership Academy (LELA), offered in partnership with the Kansas Law Enforcement Training Center; the Emerging Leaders Academy (ELA); and Supervisory Leadership Training (SLT). Our consulting services support government agencies and other public service entities in the Kansas City region and across Kansas; these services include strategic planning, public engagement and facilitation, customized training, and team building.

The Project Coordinator supports the delivery and execution of the PMC’s professional education & consulting efforts that includes utilizing a project-based system for new initiatives and existing program offerings and supports the School of Public Affairs and Administration through event coordination and scheduling. These efforts maximize enrollment, streamline operations, and support yearly key performance indicators. This position operates across the implementation, execution, and completion stages of projects. The Project Coordinator works directly with the Director, Associate Director, Educational Program Managers, Communications Coordinator, PMC Director, and School Director.

 

Job Description

50% - Project Coordination

Participate in the development of key goals and objectives of PMC projects and execute those goals and objectives to ensure projects are delivered on time, within budget, and with the best odds of success. Document, communicate, and manage assigned PMC projects in alignment with the PMC strategic plan, Key Performance Indicators, PMC calendar of events, and direction from the Director and Associate Director. Coordinate the collection and analysis of project data through comprehensive tracking Prepare, edit, and write reports on project status and progress Collaborate with internal and external stakeholders to understand the scope, direction, and objectives of each PMC-assigned project. Execute, monitor, and distribute project deliverables: Outsourced printing, graphic design, document compiling, and binding activities; invoicing clients; payment processing; certificate generation; learning management system adjustments; Facility management; catering services; assessment activities; etc. Present and communicate project completion tracking data to internal and/or external stakeholders through comprehensive statistical program reports and evaluation. Adapt & Utilize PMC technology - HubSpot, Enrole, Touchnet, MS Office, etc.  Think adaptively and within a solution-orientated mindset to solve issues in collaboration with PMC staff. Provides on-site support for PMC in-person and online events as identified through PMC strategic priorities.On-site assistance may include, but is not limited to, tech support, check-in support, and notetaking.On site assistance may fall outside of normal business hours (M-F 8 to 5). Assists Communications Coordinator as needed in the execution of PMC events such as graduation ceremonies, conferences, lecture series, etc.
45% - Accounting, Budget, Enrollment Data / Forecasting Develop, document, implement, manage, and suggest improvements to financial processes used by the PMC. Process & monitor financial transactions following university policy and procedures. Prepare deposits, pays contract employees, and assists in tracking program-related financial revenue & expenditures. Process, track, and ensure accuracy of travel items for PMC team members including travel requests, travel reimbursement, and travel coordination. Process financial transactions within the SSC standard processes for purchasing, contract instructor pay, instructor reimbursement, supplies etc. Monitor financial transactions for accuracy and process adjustments. Prepare and evaluate enrollment forecasting documents to assist in operational decision-making. Prepares monthly reports for university process and PMC decision-making. When appropriate, take ownership of financial transaction tools to deliver value to the PMC.
5% - Professional Development Engages in professional development for skills related to the position.

Required Qualifications

Master's degree in Business, Finance, Accounting, Project Management, Public Service, or related field OR Bachelor's degree in Business, Finance, Accounting, Project Management, Public Service, or related field PLUS three years related experience. Two Years experience working with financial processes like budgeting, forecasting, or executing financial transactions. Demonstrated experience working collaboratively in a team setting as evidenced by application materials. Strong written communication skills, as evidenced by application materials.

Preferred Qualifications

Experience and work samples of professional use of CRM software systems such as HubSpot, Salesforce, or Slate. Experience and work samples of professional use of project management technology such as Teamwork, ASANA, or Monday. Experience with a registration software system such as Enrole, Eventbrite, or Whova. Experience and work samples of professional use of LMS systems such as Blackboard or Canvas. Experience with non-credit professional development programs, as evidenced by application materials. Experience working with or teaching in professional development programs or adult continuing education programs. Experience maintaining calendars through MS Outlook as evidenced by application materials. Excellent organizational skills and demonstrated attention to detail, as evidenced by application materials.

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