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Children's Cause OC Administrator and Grant Assistant

3 months ago

Santa Ana, United States OneOC Full time
SUMMARY:
Reporting to the Executive Director, the Administrative and Grant Assistant will assist project’s leadership and grant writing partners in identifying grant opportunities, organizing CCOC grant proposals, preparing proposal outlines, assisting with completing grant proposal narratives, and provide support for completing proposal supporting documentation. Additionally, the position will assist in completing organizational documents related to fiscal administration, support scheduling and preparing for meetings, and other administrative duties as needed.  
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
 
Grant Writing Support
  • Assist with grant opportunity research
  • Organize CCOC grant development process including updating the CCOC Salesforce NPSP tracking system, facilitating document management, and maintaining proposal development work plans    
  • Assist in outlining grant proposal narratives
  • Maintain and compile supporting documentation for grant proposals
  • Prepare CCOC grant planning updates for OneOC 
Research and Reporting
  • Assist with data collection and analysis needed for proposal development including working in coordination with Policy Research Assistants, Policy Associates, CCOC leadership, and CCOC partners as needed 
  • Conduct collection of literature on various topics needed for proposals
  • Conduct research interviews as needed for proposals
  • Assist with grant reporting as needed
  • Assist other writers with written grant deliverables as needed
Representing Children’s Cause OC in Collaborative Grant Writing Meetings
  • Represents Children’s Cause OC and creates a strong visible presence and awareness in collaboratives
  • Assists in the preparation of presentations 
Administrative and Other Responsibilities
  • Completing organizational documents related to fiscal administration
  • Support for scheduling and preparing for meetings
  • Other CCOC related administrative duties as needed  
  • Completes time sheets and other administrative documentation related to the position on a timely basis
  • Available to participate in weekly supervision sessions with the Executive Director
  • Maintains current knowledge of and ensures compliance with organizational policies and procedures
  • Ensures all requirements for confidentiality are met by members of the organization.
  • Ensures effective and courteous communication with all contacts – internal and external.  Works well with group of diverse people.
  • Supports the vision and goals of the fiscal project and OneOC
ADDITIONAL RESPONSIBILITIES:
  • Completes other duties as assigned. 
EDUCATION AND/OR EXPERIENCE:
  • Bachelor’s degree required
  • Demonstrated experience in writing similar to, or the same as, writing grant proposals preferred
  • Affinity for, and experience with, issues related to mental health services, racial and cultural health disparities, and social determinants of health preferred
  • Excellent verbal and written communication skills required
  • Excellent organizational and administrative skills required
  • Must show a passion for the Children Cause Orange County’s mission and must be committed to the achievement of its key strategic initiative objectives
COMPUTER & EQUIPMENT SKILLS:
  • Has good general knowledge of computer operations; uses a keyboard and calculator proficiently and with a high degree of accuracy 
  • Uses Microsoft Office Word, Excel, Access, and PowerPoint proficiently
  • Advanced level knowledge of MS Word functionality and Adobe Professional preferred
  • Is proficient with various forms of social media content 
  • Uses typical office equipment (e.g., copier) 
MENTAL AND REASONING REQUIREMENTS:
  • Uses critical thinking skills to create documents and spreadsheets and interpret information furnished in written, oral, diagram, or schedule form 
  • Able to set goals based on available information and to plan work in order to meet deadlines
  • Able to project likely future occurrences based on current or historic data
  • Uses decision-making skills and judgment to work independently to resolve problems; able to identify those situations that require leadership and/or management intervention for a solution.
  • Demonstrates expertise with organization development and teambuilding techniques to assure consensus across the leadership team and community partner membership in order to attain maximum effective and productive collective impact
  • Able to understand, comply and implement established processes, practices and systems.
  • Uses skill and judgment to ensure written or verbal outputs are clear, accurate, grammatical and of appropriate tone 
  • Able to formulate appropriate responses to requests for services and information from internal or external customers 
  • Able to understand customer issues, create solutions and communicate those solutions toward implementation in a timely manner
  • Able to present effective and compelling messages to individuals, groups and the public 
OTHER JOB REQUIREMENTS:
  • Maintains professional behavior, dress, and appearance at all times
  • Attends event, meetings and trainings as requested
  • Assists with other duties as assigned on a regular or occasional basis
  • Drives personal car on business, maintains personal car insurance in accordance with OneOC policies, and provides related records as requested
Compensation:
$20 - $22 per hour commensurate with experience. This is a part-time, non-exempt, remote position. Benefits include paid sick leave and eligibility to participate in 403b retirement savings plan.

How to Apply:


Interested candidates should submit a resume and cover letter to hr@oneoc.org. 

Children’s Cause Orange County is a fiscally sponsored project of OneOC and an Equal Opportunity Employer. 





This is a remote position.