Paralegal
3 weeks ago
Seeking a paralegal/office manager with commercial real estate transactions and corporate law experience. The ideal candidate will possess a positive, pro-active, professional, and polished attitude and the ability to perform with minimal supervision. The right candidate has a strong ability to organize, prioritize, follow through on multiple projects, and communicate effectively and professionally with attorneys, clients, and office staff. This position also requires knowledge of administrative processes, IT systems, and research tools. A collaborative team player attitude and enthusiasm for supporting a growing business and its team of busy professionals are a must This is a full-time position with growth and advancement opportunities.
Qualifications:
- Strong organizational skills and excellent attention to detail
- Paralegal certificate or relevant experience in commercial real estate transactions and corporate matters
- Ability to multitask and find/implement solutions to issues
- Exceptional communication and interpersonal skills
- Proficient technical skills in Adobe, Word, Excel, Outlook, and Sage Timeslips
Paralegal Duties:
- Draft lease documents: lease amendments, lease termination agreements, and lease summaries
- Prepare and file entity formations, foreign registrations, amendments, dissolutions, and other filings with the Secretary of State
- Draft corporate maintenance documents: operating agreements, amendments, corporate resolutions, and written consents
- Manage commercial real estate due diligence for commercial real estate acquisitions and sales; review surveys and title reports; prepare due diligence trackers; draft title objection letters; coordinate with buyer, seller, title, and escrow for the execution and delivery of documents to ensure complete and prompt closings; prepare and maintain closing binders
- Research legal matters and provide support to clients and attorneys in preparing, revising, formatting, and finalizing legal documents
Office Manager Duties:
- Take ownership for the success of the firm-wide administrative functions by communicating with the attorneys, and bringing action items forward to the appropriate individual’s attention; organize client files and maintain/update ongoing list of client transactions
- Prepare client invoices and monthly billing, inputting time charges into billing software
- Monitor, order and organize office supplies; anticipate requirements
- Maintain office equipment through preventive maintenance, monitoring equipment operation, troubleshooting failures, and working with outside IT when necessary
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