Lead, AP Processing

3 weeks ago

Salt Lake City, United States Parkland Corporation Full time

Description

Position Title: Lead, AP Processing

Parkland, our purpose is to Power Journeys & Energize Communities. We are a prominent independent supplier and marketer of fuel and petroleum products and a leading convenience store operator. As One Parkland team, we proudly serve diverse retail, commercial and wholesale customers across Canada, the United States, the Caribbean region, and South America. We power a growing family of locally known brands including Ultramar, Bluewave Energy, Pipeline, Chevron, Columbia Fuels, Island Petroleum, and Sparlings Propane. 

We recognize that diversity gives us an edge and inclusion propels us forward. We’re also a passionate team of down-to-earth achievers, committed to getting our customers, colleagues and communities further, faster. As such, we welcome talented individuals that have a variety of perspectives, backgrounds, and industry experience who will contribute to the success of our One Parkland team. 

Position Summary:

Reporting to the Manager, Purchasing and AP Processing, this position will be a key member of the Purchase to Pay team in Finance Shared Services. This position leads a team responsible for processing accounts payable transactions with a focus on maintaining Service Level Agreements, identifying continuous improvement opportunities, and using a client focused mindset to deliver exceptional results. This is an exciting and challenging opportunity for an ambitious, self-motivated, and enthusiastic individual who is looking for a career and opportunities to learn with a vibrant and fast-growing company.

Key Responsibilities:

Strategic:

  • Plans and oversees requirements of the accounts payable processing function for both Fuel and Non-Fuel related transactions across regions in Canada and the USA
  • Utilizes a continuous improvement mindset to standardize processes and drive automation; works with IT and other support teams for delivery as required
  • Collaborates with business clients to define service level agreements that are realistic, measurable, and achievable
  • Establishes processes in accordance with corporate risk and controls policy and regulations
  • Provides month reporting package to Finance Leadership team related to accounts payable subledger balances, identifying any potential risk to the financial statements

Leadership:

  • Direct supervision of AP Specialists
  • Demonstrates strong leadership, team resource planning and performance management, with the ability to lead and promote change with positivity
  • Develops key performance metrics (KPI’s), considering both quantifiable and qualitative factors. Measures team performance against set KPI’s
  • Provides the team with clear vision, goals, and priorities, setting clear expectations of roles and responsibilities, identifies and communicates best practices
  • Provides coaching, direction and leadership support while promoting a clientfocused, solution-based delivery results to align with Service Level Agreements
  • Responsible for the recruitment process; screen candidates, create interview guides, conduct candidate interviews, candidate selection
  • Provide training to new employees on company policies and procedures
  • Facilitates the individual team member goal setting process
  • Promotes and facilitates team members personal development
  • Promotes Health and Safety amongst all team members
  • Oversees the accurate processing of accounts payable transactions

Operational:

  • Hosts collaborative team Huddle Board sessions, identifying opportunities and challenges, celebrating successes and creating action plans
  • Reviews and approves voucher batches to align with DOA policy
  • Establishes, monitors and reports on AP KPI’s
  • Responds to escalated inquires; investigates and resolves aged transactions timely
  • Provide variance explanations for monthly general ledger reconciliations
  • Create and update process documentation for all accounts payable invoice processing functions
  • Subject Matter Expert of the ERP AP modules and procure to pay workflow solutions: identify requirements, write test scripts, participate in testing upgrades, provide training to team members, and act as a change agent for enhancements as applicable
  • Communicate professionally, with a client focused mindset
  • Deliver results using a continuous improvement mindset
  • Analyze information and provides results with the requirements of periodic audits;
    internal risk and controls, as well as external auditors
  • Assist with any ad hoc requests or projects as required

Qualifications and Skills:

  • Bachelor’s Degree in Accounting or Finance. CPA Accounting Designation, or in progress considered an asset
  • Minimum 5 years of experience in Accounts Payable or Finance / Accounting related functions
  • Working knowledge of large ERP Systems: JPDI, JDE, SAP, Oracle Great Plains or similar
  • Working knowledge of the ‘purchase to pay’ process, including automated workflow approval systems
  • Experience working in a strong client service focused environment
  • Strong planning, leadership and influencing skills
  • Strong continuous improvement mindset
  • Strong proficiency in Microsoft Office with focus on being an Intermediate level of proficiency with Microsoft Excel
  • Demonstrated capability to serve the business as a highly valued client
  • Ability to develop and maintain collaborative working relationships
  • Strong critical analysis and problem-solving skills

We Offer:

  • Our Performance-based Annual Incentive Plan, an annual bonus awarding your performance.
  • A share in our success through the Employee Share Purchase Plan and 100% company matching.
  • A flexible group benefit plan that offers health and dental coverage choices to meet the needs of each unique employee. Inclusive of life and disability insurances, Health Care and Lifestyle Spending options, and a supportive Employee and Family Assistance Program. 
  • Participation in Parkland Pledge, an employee-driven charitable giving program.
  • An employee referral program – earn up to $2000 for your referral.
  • In-house learning and development opportunities, leadership training, international opportunities.
  • Discount Programs and Educational Scholarship Programs for family members.
  • A safety focused work environment and ongoing safety training.

Please note:

  • Parkland Corporation is committed to the principles of Employment Equity. We strive to provide accessibility in employment to ensure equal access to employment opportunities for candidates, including persons with disabilities. Parkland Corporation will endeavour to provide accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to a disability, please notify us upon scheduling your interview.
  • Please note that final candidates for this position will be required to undergo a confidential pre-employment background check which may include but not be limited to educational, criminal, credit, drug and alcohol and/or Fitness for Duty testing.

 

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