Office Assistant, Student Affairs

6 months ago

Highland Hills, United States Cuyahoga Community College Full time
Job Description:

SUMMARY

Providesa full range of secretarial and scheduling support to both the supervisor anddepartment.

ESSENTIALFUNCTIONS

Provides a full range of secretarial and scheduling support May manage paperwork for the department, as well as required college documents and keep departmental forms updated Answers phones and screens incoming calls and mail; responds independently to inquiries, drafts responses for leadership review or refers as appropriate Greets incoming students and stakeholders and refers appropriately to student and/or other resources Coordinates and arranges schedules and meetings, makes appointments with students and stakeholders Establishes and maintains general files and records, including electronic files on the department drive May manage supervisor’s calendar and schedules his/her appointments Arranges programs and events, reserves facilities and arranges catering, issues information or invitations, and coordinates speakers Creates, maintains and tracks applicable departmental information Composes and prepares both routine and confidential correspondence, letters, memos, forms, reports and other documents and monitors departmental email account Submits departmental requests (, technology, copy center) May provide clerical support to the student complaint and conduct process May attend meetings and transcribes notes May arrange travel plans and itineraries and compiles documents for travel-related meetings May provide functional supervision to part-time clerical staff, work-study students and student assistants as needed Performs other duties as assigned

REQUIRED QUALIFICATIONS

EDUCATIONAND EXPERIENCE/TRAINING

Associate’s Degree and a minimum of two (2) years; OR a High School Diploma (or equivalent) and a minimum of three (3) years of:
Demonstrated experience in an administrative role with scheduling responsibilities in a fast-paced, multi-client environment
Demonstrated experience making sound decisions that affect a work unit or team
Significant related experience may substitute for education

KNOWLEDGE,SKILLS and ABILITIES

Possess strong organizational and time-management skills
Possess excellent written, verbal and interpersonal communication skills
Ability to foster a team environment and work collaboratively
Ability to research effectively, analyze issues and develop solutions
Ability to multi-task in a diverse high-volume atmosphere
Works accurately with great attention to detail
Excellent customer service skills and proven ability to develop and sustain productive customer relationships with key departments
Ability to effectively accept direction from multiple levels of the College in various departments
Possess working knowledge of administrative and scheduling concepts, practices and procedures with the ability to apply to varied situations
Demonstrated basic proficiency in Ad Astra or an equivalent program
Demonstrated basic proficiency with Microsoft Outlook, Word, Excel and PowerPoint
Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity
Ability to collaborate on significant projects
Possess sensitivity to appropriately respond to the needs of a diverse population

COMPETENCIES

CRITICALCOMPETENCIES

Service Focus
Communications
Quality of Work

VERYIMPORTANT COMPETENCIES

Collaboration
Adaptability

IMPORTANT COMPETENCIES

Time Utilization
Continuous Improvement

PREFERREDQUALIFICATIONS

EDUCATION AND EXPERIENCE/TRAINING

Demonstrated experience making sound decisions that affect a work unit or team
Demonstrated experience in a role requiring diverse problem solving methods in a variety of situations

PHYSICAL DEMANDS/WORKING CONDITIONS

(The demands described here are representative ofthose that must be met by an employee to successfully perform the essentialfunctions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to performthe essential functions.)

The work is performed in a normal, professional office environment;
The work area is adequately lighted, heated and ventilated;
Typically, the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands/fingers using a computer mouse and keyboard to type. However, there may be some walking; standing; bending; carrying of light items such as papers, files, pamphlets, books, etc.; Work may also require walking and standing inconjunction with travel to and attendance at meetings and conferences away fromthe worksite

  • Office Assistant

    4 weeks ago

    Highland Hills, Ohio, United States Cuyahoga Community College Full time

    bJobSummary/bbrbrWeareseekinganOfficeAssistanttoprovideadministrativesupporttotheStudentAffairsdepartmentatCuyahogaCommunityCollege.Thesuccessfulcandidatewillberesponsibleforprovidingafullrangeofsecretarialandschedulingsupporttothesupervisoranddepartment.Thisincludesmanagingpaperwork,answeringphones,andcoordinatingschedulesandmeetings.Theidealcandidatewillha...

  • Fall Internship Opportunity in Veteran Affairs

    1 month ago

    Highland, Ohio, United States Tri C Company Inc Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented individual to fill the role of Fall Intern in our Veteran Affairs department. As a member of our team, you will provide basic clerical support, perform various office tasks, and provide general customer service to our clients.Key ResponsibilitiesAssist with departmental assignments as...

  • Student Assistant

    4 weeks ago

    Highland Heights, Kentucky, United States Northern Kentucky University Full time

    Job DescriptionWe are seeking a highly motivated student to join our team as an Events and Marketing Assistant. This role will provide support in planning and implementing events, marketing, and engagement initiatives for the First-Year Experience office.ResponsibilitiesEvent Planning: Assist with the planning, promotion, coordination, and data collection of...

  • Regulatory Affairs

    2 months ago

    Agoura Hills, United States Brazilian Professionals Full time

    Job DescriptionJob DescriptionThe Regulatory Affairs & Documentation Specialist is responsible for formatting, assembling, and timely preparation of documents for domestic and international regulatory submissions and ensuring compliance with applicable regulations.Assists with technical/regulatory aspects of product development.Under general supervision of...

  • Bus Driver

    5 days ago

    Highland, Illinois, United States First Student Full time

    At First Student, we are committed to providing safe and reliable transportation solutions for students in North America. As a Bus Driver - Transportation Specialist, you will play a critical role in ensuring the well-being and safety of our students. We are seeking a professional and experienced individual to join our team and contribute to our...

  • Research Regulatory Affairs Coordinator II

    4 weeks ago

    Spring Hills, Texas, United States Texas Oncology Full time

    Overview:Texas Oncology is seeking a highly skilled Research Regulatory Affairs Coordinator II to support our clinical trials team. This role will be based in The Woodlands, Texas location, which offers a great quality of life with highly rated public schools, urban living, shopping, dining, and recreational trails.About the Role:This position will be...

  • Student Mentor

    2 months ago

    Highland Park, United States Delta-T Group Inc. Full time

    Job DescriptionJob DescriptionLocation: Highland Park, MI 48203Date Posted: 9/23/2024Category: Education K12Education: Bachelors DegreeOur Client is seeking a Student mentor in the Detroit and Metro area to provide a safe, nurturing learning environment for adolescence in a juvenile detention center. CLIENT'S AVAIALBLE HOURS & HOURLY RATECompensation is...

  • Regulatory Affairs Engineer

    4 weeks ago

    Auburn Hills, Michigan, United States Volkswagen Group of America Full time

    Job Summary: We are seeking a highly skilled Regulatory Affairs Engineer to join our team at Volkswagen Group of America. As a key member of our regulatory team, you will be responsible for coordinating technical fleet compliance reports for VW Group in the US and Canadian markets.Key Responsibilities:Lead various working teams between EEO and VW Brands in...

  • Senior Regulatory Affairs Specialist

    4 weeks ago

    Arden Hills, Minnesota, United States Boston Scientific Full time

    About this role:The Senior Regulatory Affairs Specialist is responsible for leading activities that result in and maintain regulatory approval to market medical devices. This includes assessing device changes for regulatory implications and developing domestic and international strategies for regulatory approval of Class I, II, and III medical devices.This...

  • Assistant Director, Community Standards

    1 month ago

    Beverly Hills, California, United States Endicott College Full time

    Job SummaryThe Assistant Director of Community Standards will work collaboratively with the Associate Dean of Students to develop and maintain a positive and inclusive campus community. This role will focus on addressing behavioral concerns, coordinating student intervention initiatives, educational programs, and prevention workshops.Key...

  • Part Time School Bus Driver Opportunity

    4 weeks ago

    Highland Park, Illinois, United States First Student Full time

    About the Role:We are seeking a Part Time School Bus Driver to join our team at First Student. As a School Bus Driver, you will be responsible for safely transporting students to and from school, prioritizing vehicle maintenance, and providing support to students.Key Responsibilities:Safely transport students to and from schoolPrioritize vehicle maintenance...

  • Retail Sales Associate

    4 weeks ago

    Highland, Indiana, United States Office Depot Full time

    About the RoleWe are seeking a highly motivated and customer-focused Store Associate to join our team at Office Depot. As a Store Associate, you will be responsible for providing exceptional customer service, maintaining a clean and organized store environment, and supporting sales efforts to drive business growth.Key ResponsibilitiesCustomer Service:...

  • Student Dispatcher

    4 weeks ago

    Auburn Hills, Michigan, United States Auburn Full time

    As a Student Dispatcher at Auburn University, you will play a critical role in facilitating the dispatch of aircraft and flight training devices. This position requires strong communication skills, as you will be responsible for speaking over radio to pilots. You will work closely with maintenance personnel to ensure aircraft availability and assist with...

  • Orientation Mobility Specialist

    4 weeks ago

    Auburn Hills, Michigan, United States Placer County Office of Education Full time

    About the EmployerWelcome to Placer County Office of Education, a leading educational institution in California. We offer a wide range of job opportunities and support programs to help you grow in your career. Our vision is to provide exemplary leadership and service to schools, parents, and the community, ensuring a globally competitive and comprehensive...

  • Executive Assistant

    2 weeks ago

    Bloomfield Hills, United States Jewish Federation of Detroit Full time

    Jewish Federation of Detroit seeks an experienced Executive Assistant to provide top-notch administrative and clerical support to the Senior Director, Community Affairs & the Director, Community Relations in a fast paced environment. DUTIES AND RESPONSIBILITIES: • Exercise good common sense, judgment and discretion in handling confidential and sensitive...

  • Office Manager

    3 weeks ago

    Highland Park, United States Wayne County Schools Employment Network Full time

    Position Type: Administration/Manager Date Posted: 5/31/2024 Location: Barber Prep Academy District: Barber Preparatory Academy - website "We believe that every child should be able to be anything they want in life, regardless of their birthplace and circumstances."-Ron Packard, CEO and founder. Join the Barber Preparatory Academy Family as our Office...

  • Office Manager

    4 weeks ago

    Highland Park, Illinois, United States Wayne County Schools Employment Network Full time

    About the Opportunity:The School Office Manager reports to and works collaboratively with the Principal to receive inquiries about the school, maintain accurate student records, assist with human resource needs, and fulfill all clerical needs.All duties are carried out in full compliance with Federal Educational Records Privacy Act (FERPA) regulations.The...

  • Nurse Extern I

    3 weeks ago

    Highland, United States Hospital Sisters Health System - Corporate Full time

    Summary Paid Student Nurse Extern I | St. Joseph's Hospital, Highland IL Our student Nurse Extern position provides the opportunity to gain supervised, hands-on working experience while still in nursing school. Nurse Externs gain valuable experience to help them prepare for careers as members of the medical community tasked with providing high-quality care...

  • Part Time School Bus Driver Opportunity

    4 weeks ago

    Auburn Hills, Michigan, United States First Student Full time

    About the Job:We are seeking a Part Time School Bus Driver to join our team at First Student in Auburn, NY. As a School Bus Driver, you will be responsible for safely transporting students to and from school, prioritizing vehicle maintenance, and providing support to students.Key Responsibilities:Safely transport students to and from schoolPrioritize vehicle...

  • Commercial Paralegal/ Legal Assistant

    4 weeks ago

    Farmington Hills, Michigan, United States Stillman Law Office Full time

    We are a multi-state law firm based in the United States, specializing in Consumer and Commercial Collections and Insurance Subrogation.Job Summary:Stillman Law Office is seeking an experienced Paralegal/Legal Assistant to support our dynamic team in a high-volume, deadline-driven environment.Key Responsibilities:Assist with legal tasks, including preparing...