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Administrative Specialist I
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Administrative Assistant
1 week ago
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Administrative Assistant
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Office Support Specialist
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Administrative Specialist
4 months ago
Department
website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information 8: am – 5: pm; Monday – Friday Advertised Salary $, - $, Posting Date //4 Open until filled Yes Closing Date Proposed Starting Date //4 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@). USG Core Values Statement The University System of Georgia is comprised of our institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2..1.2 and can be found on-line at policymanual/section8/C/#p8.2._personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at policymanual/section6/C3. Position Information Classification Title Administrative Specialist / Coordinator FLSA Non-Exempt FTE 1. Minimum Qualifications Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Preferred Qualifications Position Summary This position resides in the Center for Vaccines and Immunology, provides direct administrative support to the Center Director, Faculty, Business Manager, and HR Specialist and assists Center staff and students with clerical and administrative functions. They will be the primary contact for day-to-day Center operations and maintain Center administrative resources, as well as support maintenance of shared Center resources. Working with the Business Manager, this individual will help manage Center and Faculty finances, Center personnel, and serve as a central resource for Center communication. The employee will interact with a wide variety of Center, University, and external stakeholders. The position is central to the success of mission of the Center for Vaccines and Immunology. Knowledge, Skills, Abilities and/or Competencies Independent judgment and the ability to prioritize and manage a diversified workload. Physical Demands Sit or stand for long periods of time and lift up to lbs. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website . Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website . Duties/Responsibilities Duties/Responsibilities Provides direct support to the Center for Vaccines and Immunology (CVI) Director, Faculty, and Business Manager, and assists all staff and students with clerical and administrative functions. Other responsibilities include but are not limited to reviewing and maintaining accounting records, maintaining diverse mail and email address lists for correspondence, managing Center online resources, organizing and minuting CVI meetings, and, in conjunction with Human Resources, onboarding new CVI personnel. With support from College and University Communications, the individual will maintain the Center’s online and social media presence. Responsible for answering telephone calls, greeting visitors, and responding to requests for assistance. Assist with and process travel authorizations and reimbursement requests for CVI personnel, monitor and order laboratory and office supplies, and prepare electronic purchase/check requests. Receive deliveries, distribute mail, and assist with shipping. Responsible for preparing materials for CVI lab meetings, seminars, workshops, and conferences. Prepare and manage travel, accommodation, and schedules for visitors, and perform administrative duties associated with future CVI recruiting, training programs, workshops, and seminar series. Liaise with the Center for Influenza Disease Emergence and Research (CIDER) Coordinator to support CIDER activities associated with the CVI. Percentage of time Duties/Responsibilities Provide direct administrative support for the CVI Director. Duties include managing their calendar, answering their telephone calls and written communication, prioritizing the Director’s activities, and preparing draft communications. Gather information for and assist with report and proposal preparation. Assist with planning and reimbursement for the Director’s travel. Support and coordinate Center renovation, space use, and Center resources. Run errands as necessary and be responsible for other duties as assigned. Percentage of time
Contact Information
Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Kara Tiffany Recruitment Contact Email @ Recruitment Contact Phone