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Accounts Receivable Specialist

3 months ago

Secaucus, United States Production Resource Group Full time

Overview

PRG is the world’s leading provider of services and solutions in entertainment and live events. Every day, we turn the creative vision of our customers into production and technical reality, deepening their connection to their audiences.
 
 What sets us apart are our people. No other company in our industry has such a deep and diverse bench of talent, working across theatre, TV, film, music, corporate events, equipment rental and more. With over 250 patents and registered trademarks, PRG is defined by innovation. And through our network of 38 offices spanning five continents, we can deliver for our customers anywhere around the globe.

Responsibilities

Summary/objective

The Accounts Receivable Specialist is responsible for creating and maintaining client accounts, billing schedules, invoicing, and accounts receivable. Daily email and phone correspondence with both external clients and internal co-workers.

Essential functions

Review new client account applications and Certificate of Insurance. Assess client’s financial status / creditworthiness. Analyze Risks – approve client account terms. Maintain and request client Certificate of Insurance. Follow up with client and/or sales agent for missing account correspondence. Ensure clients are billed correctly for services provided in a timely manner. Create COD invoices and collect payment. Collect all proper information needed to create payment schedules. Process invoices and distribute them via email. Maintain a weekly / monthly billing calendar and spreadsheets. Accounts Receivable – ensure invoices are paid in a timely manner. Track and resolve outstanding payment issues. Obtain correspondence for Audits. Provide accounting support to sales agents. Resolve any questions and/or complaints from clients. Other duties as assigned.

Qualifications

Knowledge, Skills, and Abilities

Excellent customer service skills Comfortable working under tight deadlines Ability to work in a fast-paced environment Great attention to details Excellent ability to organize and prioritize tasks Problem solving Negotiation skills Discretion and ability to keep confidential information secure

Required education and experience

3+ years of Accounting, Accounts Receivable or equivalent experience required. Experience from the entertainment industry is a plus. Strong proficiency in Microsoft Office Suite, especially Excel and Outlook. Knowledge of audio, lighting and/or video equipment is a plus.