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Administrative Assistant, Clinics, School of Law
2 months ago
Description
Required Education, Knowledge, Skills, Abilities:
Associate’s or Bachelor’s degree and 2 years of administrative and customer service experience or equivalent combination of education and experience.
Proficiency in Microsoft Office and the ability to learn quickly; high level of problem solving; multi-tasking; professionalism and work ethic; excellent communication and organizational skills; ability to work in a diverse work environment; self-sufficient but also able to work as a team player; prior experience of general administrative tasks.
The ideal candidate will possess the ability to quickly adapt to changing circumstances and confidently identify and manage priorities. He or she will proactively support the Clinics to ensure no disruption to client services. He or she must have emotional maturity and the ability to exercise sound judgment in a diplomatic and discreet manner while working in a high-profile environment.
Preferred Education, Knowledge, Skills, Abilities:
Legal experience in a law firm setting; paralegal degree or certification; notary public; proficiency with Google Drive, Adobe Acrobat, Westlaw, and Lexis; familiarity with legal terminology and citations. Bilingual in Spanish is preferred.
Accountabilities:
This position reports directly to the Manager of Clinical Administration and directly supports multiple residential faculty as well as adjunct faculty in Experiential Education. Will provide support to Clinical Faculty and students in order to meet the complex needs of Experiential Education. Failure to effectively execute administrative duties can disrupt not only Clinical or Dean initiatives, but active legal cases and the parties involved. Therefore, this position must have a firm grasp on the priorities of the Associate Dean and act with the highest level of professionalism and urgency. The incumbent must have the ability to juggle competing demands discreetly and strategically, while maintaining strong working relationships with all constituencies.
Responsible for own work. Works with minimal supervision.
Physical Requirements:
Work is mainly sedentary. Daily requirements include use of computer, phone, and physical filing/stocking. Occasionally required to lift and move up to 10 lbs. of weight. Must be able to push and/or pull a rolling cart with equipment and supplies, and may be asked to assist with event set up or breakdown.
Environmental Conditions:
Work is performed inside an office building during all seasons and in all types of weather. Employees are expected to use appropriate and acceptable safety measures. Assign in-office hours will be dependent upon business need.
