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Front Office Manager- New Opening Hotel- Home 2 Suites- Fairburn, GA
3 months ago
ESSENTIAL FUNCTIONS
: Scheduling of guest services front desk representatives, night audit staff and breakfast attendants (as applicable) Fulfill shift(s) as Manager on Duty as assigned. Hands on approach to leading the Guest Services team. Maintains staffing levels of the department. Maintains supplies and inventory controls for the Front Office and Pantry. Provide management support and coverage in other areas of hotel (as needed) Review all schedules, ensuring all issues are identified and addressed Conduct guest services meetings and ensure employees are kept informed Be very familiar with the hotel computer system for training maintenance and trouble shooting. Complete credit check daily. Adhere to all Systems & Controls of the Front Office and appropriate areas of responsibilities. Assure knowledge and training of Marketing Programs of company and hotel. Recruit, manage, and train, Front Office Team Train front desk/guest services, night audit staff on all Company and Brand standard programs Train front desk/guest services, night audit, staff on rewards programs and requirements Maximize room occupancy at best rates. Establish consistent Standard Operating Procedures Ensure staff is in compliance with Company Appearance and Grooming standards. Assigns duties and shifts to team members and observes performances to ensure adherence to hotel policies and established operating procedures. Review guest experience scores; review scores with staff; make recommendations for improvement Ensure that the staff is in proper uniform including name tags and in good condition Respond to all guest inquiries, complaints and special requests. Create work environment where staff are motivated, productive and positive Track all of corporate accounts May be required at any time to assume the job duties of the Front Desk Clerk or any other position which is directly supervised by this position. Comply with hotel security, fire regulations, and all health/safety regulations and legislation Oversee smooth operation of breakfast service (as applicable)SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES: Customer service oriented, ability to multi-task, detail orientation, and excellent organizational skills needed. Previous experience as a front desk, guest service supervisor or manager preferred Must have excellent leadership and organizational skills. Must have excellent customer service skills Must have excellent verbal and written communication skills Must be familiar with Microsoft Office Must be familiar with operation of office equipment e.g.- copier, printer, facsimile machine, telephone etc. Must be able to work a flexible schedule and willingness to work nights, weekends, and holidays. Must be able to work without constant supervision. Required to work desk shifts as needed
PHYSICAL DEMANDS: Ability to stand for the entire scheduled shift. While performing the duties of this job, the employee will be required to stand for long periods of time; using arms, hands and legs repetitively; handle, or feel objects, tools, or controls; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee frequently is required to walk, climb or balance, talk and hear. May be required to regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds. Must be capable of effectively using close vision, distance vision, and color vision. Able to operate in mentally and physically stressful situations QUALIFICATION STANDARDS: High school education required. Some college Some college preferred. Minimum one (1) year in a management role in a hotel required. Must be able to effectively lead a team Knowledge of and ability to operate personal computers and various property specific applications. Ability to read and speak English fluently. Second or multiple languages are a plus. Ability to perform under pressure.
