Contract Abstraction and Lease Analyst

2 weeks ago

Santa Clara, United States Vaco Full time

Job Title: Contract Abstraction & Spreadsheet Analyst
Location: Remote/Hybrid
Position Type: Full-Time

We are seeking a highly motivated Contract Abstraction & Spreadsheet Analyst to join our team and assist in managing a key client’s owned portfolio. This role is not your traditional lease administration analyst position; rather, it will focus on reviewing and abstracting contracts related to property sales and commercial real estate transactions. If you have experience in contract abstraction, spreadsheet management, and an understanding of sales transactions, we want to hear from you

Key Responsibilities:
  • Review, abstract, and manage contracts for commercial real estate transactions (not leases).
  • Analyze, summarize, and enter key contract data into the Quickbase database.
  • Set up trackers in Google Sheets with advanced formulas to monitor contract progress, KPIs, and key obligations.
  • Ensure key dates and obligations are met by the Buyer (Google) and set reminders for important deadlines.
  • Collaborate with the team to provide contract insights and updates.
  • Generate reporting dashboards using Google Looker Studio for internal tracking and updates.
  • Stay organized and detail-oriented while managing multiple projects simultaneously.
Desired Skills and Experience:
  • Contract Abstraction Experience:
    • Experience with contract abstraction, specifically in sales acquisition transactions (e.g., land sales).
    • Ability to review and interpret sales transaction documents, such as purchase agreements, closing documents, and sales contracts.
  • Commercial Real Estate Knowledge:
    • Familiarity with commercial real estate transactions and documentation.
    • Experience working with commercial sales or acquisition processes is a plus.
  • Spreadsheet Expertise:
    • Proficiency in setting up trackers and formulas using Google Sheets or other spreadsheet software.
    • Experience creating and working with advanced formulas (e.g., VLOOKUP, IF statements, SUMIFS).
  • Dashboarding and Reporting Tools:
    • Experience with Google Looker Studio and/or MS Power BI for dashboarding and reporting.
  • Database Management:
    • Previous experience entering contract information into databases, such as Quickbase, and setting up reminder schedules for key contractual obligations.
Desired Candidate Traits:
  • Self-Starter: Ability to work independently and take initiative without constant supervision.
  • Detail-Oriented: Meticulous attention to detail and a strong commitment to accuracy.
  • Problem Solver: Willingness to learn and figure out solutions when faced with challenges.
  • Driven and Goal-Oriented: A results-driven mentality with the ability to manage time effectively and meet deadlines.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

  • California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:

  • the individual’s skill sets, experience and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.

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