Foundation Administrative Assistant

Job Description

Mountain Empire Community College is a comprehensive two-year college serving residents of Lee, Scott, Wise, and Dickenson counties, and the City of Norton. MECC is one of twenty-three colleges in the Virginia Community College System and operates under policies established by the State Board for Community Colleges and the Local Advisory Board. The College is financed primarily with state funds, supplemented by contributions from the local jurisdictions.

This position provides Administrative Support for the MECC Foundation, the college’s Institutional Advancement Office, to enable excellent service and accountability to external and internal constituencies, in processing gifts, invoices, deposits, reconciliations, payables and receivables, and purchasing requests. The position’s accurate and timely production and maintenance of financial, donor, scholarship, and alumni information enables integration with the Foundation’s accounting and scholarship software. The position supports the creation and maintenance of organization, donor, and financial records, as well as organization and management of special events and Board meetings. The position supports external communication by monitoring and updating information on the webpage and in scholarship management software. The position supports customer service for the Foundation Office through the telephone, email, and walk-in customers. The position is the face of the Foundation Office and must provide excellent customer service. The Administrative Assistant facilitates the efficient operation of the Foundation office by performing a variety of clerical and administrative tasks. Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications Knowledge, skills, and abilities required to be successful in the position: Excellent verbal and written communication skills as demonstrated in the application package. Excellent interpersonal and customer service skills. Proficient in Microsoft Office Suite or related software. Excellent organizational skills and attention to detail. Basic understanding of clerical procedures and systems such as record keeping, bookkeeping, and filing. Ability to work independently during the absence of a supervisor. Creative and effective problem-solving skills. Ability to respond to problems and to assist clients with a calm, courteous, and helpful manner and attitude. Must have a basic knowledge of accounting practices and the ability to learn accounting software systems. Ability to maintain confidential and meticulous records. Ability to effectively write business correspondence including emails and letters. Social intelligence competency or the ability to work with others toward a shared goal, participating actively, sharing responsibility and rewards, and contributing to the capability of the team. Communicates with the Foundation Board, donors, staff, students, and community members and can understand their needs while acting as a welcoming host during Foundation events.
Required minimum qualifications: Experience in an administrative role, which may be substituted by an associate’s degree in a related field. Previous customer service experience. Physical ability to work during special events by standing/walking for long hours at a time and lifting to 25 pounds without assistance. Ability to work a variety of hours to accommodate events. Additional Considerations Microsoft Office certification. Administrative support technology certification. Experience as an event planner/coordinator. Basic understanding of legal regulations and permits required for events.

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