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Events Coordinator

7 months ago

Milwaukee, United States ASQ Full time

Job Details

Description

POSITION SUMMARY  

The primary responsibility of this role is to provide logistical support to the Strategic Partnership and Events workgroup. Flexes support within workgroup based on demands. 

PRIMARY FUNCTIONS

Works closely with vendors and internal partners to setup and provide support for events. Serves as the liaison with cross functional teams to update conference webpages and mobile applications with content, including uploading documents and images to event webpages. Edits and disseminates speaker content and assists with speaker communications. Communicates speaker feedback/survey results. Assists with mainstage presentation, maintaining event platforms and on-site volunteer management. Creates, prints, and distributes meeting materials such as, name badges, tent cards, labels, certificates, etc. Travels to events to provide on-site support as needed and determined by manager. Provides logistical support to the workgroup by tracking event totals and reporting as determined by Meeting Planner and Registration Specialist. Provides Purchasing Group and registration auditing assistance. Assists in preparations of meeting room, audiovisual equipment, food, and beverage for all ASQ headquarter conferences. Coordinates Adobe Sign documents and completes invoice payment documentation, including new vendor forms and check requests. Adheres to ASQ Competencies: Accountability, Communication, Continuous Improvement, Developing Self and Staff, Ethics, and Teamwork. All other duties as assigned.

MINIMUM REQUIREMENTS

An associate degree in business or related field and 3 years of professional office experience in an association or business environment or an equivalent combination of education and experience.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

Work Condition: Hybrid Office Environment (2+ days in person). 10% travel required.

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