Administrative Assistant/ Executive Assistant II

5 days ago

Poway, United States BCforward Full time
BCforward is currently seeking a highly motivated Administrative Assistant/ Executive Assistant for an opportunity in San Diego, CA

Position Title: Administrative Assistant/ Executive Assistant

Location: San Diego, CA, 92127

Anticipated Start Date: 07-01-2024

Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date.

Expected Duration: 24+ Plus Months (Contract)

Job Type: [FULLTIME (>=30 HOURS WEEKLY], [CONTRACT], [ON-SITE]

Pay Range: $25/hr to $28/hr
Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.).

Job Description:

  • Acts with integrity, confidentiality and discretion in all activities and interactions
  • Show dependability, initiative (self-starter), resourcefulness in finding solutions, and strong follow-thru and follow-up.
  • Strong organizational skills
  • Strong attention to detail, reduce/avoid errors, keep all the facts straight
  • Ability to quickly learn (and become subject matter expert/resource for) software application, web applications, and variety of systems and processes
  • Positive attitude
  • Professional demeanor
  • Flexibility to support Directors (and Managers) with different styles and support needs
  • Ability to support multiple people simultaneously
  • Quickly become a knowledgeable and reliable administrative resource for where to find things and how to get things done within HP
Job Responsibilities
  • Support various levels of HP Managers
  • Managing/coordinating calendars and scheduling meetings, learning/understanding priorities, managing updates and resolving scheduling conflicts (using Outlook, Zoom)
  • Attending and taking notes in staff meetings, then archiving/distributing notes (using Word)
  • Updating org charts and other documents (using PowerPoint, Excel, Word)
  • Organizing digital files (using Teams and SharePoint)
  • Records retention & management
  • Travel scheduling (using CWT) and expense report submissions (using EEM)
  • Purchasing, Ordering materials, other stuff (holder of AmEx p-card; use P360 system)
  • Organizing meeting logistics: room scheduling and set-up, catering scheduling and delivery handling, communication updates to attendees
  • Other duties as assigned
Education & Experience:
  • Bachelors or relevant Associates degree
  • 7+ years of experience as Administrative Assistant for Executives
  • Experience working for large corporation, a plus
  • HP experience and knowledge of HP systems and processes, a huge plus
Skills:
  • Microsoft Office (PowerPoint, Excel, Word)
  • Microsoft Teams/ Sharepoint
  • Zoom
  • SmartSheets
  • Ability to quickly learn multiple HP systems and processes for travel reservations, expense reports, purchasing
Benefits:
BCforward offers all eligible employees a comprehensive benefits package including, but not limited to major medical, HSA, dental, vision, employer-provided group life, voluntary life insurance, short-term disability, long-term disability, and 401k.

Keywords:
Administrative Assistant/ Executive Assistant.

About BCforward:
Founded in 1998 on the idea that industry leaders needed a professional service, and workforce management expert, to fuel the development and execution of core business and technology strategies, BCforward is a Black-owned firm providing unique solutions supporting value capture and digital product delivery needs for organizations around the world. Headquartered in Indianapolis, IN with an Offshore Development Center in Hyderabad, India, BCforward's 6,000 consultants support more than 225 clients globally.
BCforward champions the power of human potential to help companies transform, accelerate, and scale. Guided by our core values of People-Centric, Optimism, Excellence, Diversity, and Accountability, our professionals have helped our clients achieve their strategic goals for more than 25 years. Our strong culture and clear values have enabled BCforward to become a market leader and best in class place to work.
BCforward is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.
To learn more about how BCforward collects and uses personal information as part of the recruiting process, view our Privacy Notice and CCPA Addendum. As part of the recruitment process, we may ask for you to disclose and provide us with various categories of personal information, including identifiers, professional information, commercial information, education information, and other related information. BCforward will only use this information to complete the recruitment process.
This posting is not an offer of employment. All applicants applying for positions in the United States must be legally authorized to work in the United States. The submission of intentionally false or fraudulent information in response to this posting may render the applicant ineligible for the position. Any subsequent offer of employment will be considered employment at-will regardless of the anticipated assignment duration.

Interested candidates please send resume in Word format Please reference job code 224025 when responding to this ad.

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Job Snapshot

Employee Type
Contractor

Location
Poway, CA (Onsite)

Job Type
Admin - Clerical

Experience
Not Specified

Date Posted
06/25/2024

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