Payroll Coordinator for a large growing professional service form

6 months ago

Westwood, United States Vertical Careers, Inc. Full time

Payroll Coordinator

Position Summary:

Responsible for processing bi-weekly payroll, and performing complex and specialized accounting support. Ensures client relations and satisfaction are attained in all areas of position.

Duties and Responsibilities:

Payroll duties:

  • Process bi-weekly payroll using UKG;
  • Respond and resolve external/internal inquiries regarding payroll matters;
  • Maintain detailed records of time and attendance using UKG;
  • Reconcile and maintain payroll accordingly;
  • Post and process benefits deductions as needed, 401(k) contributions and reporting;
  • Process and maintain accurate records of benefits accruals such as vacation/sick time;
  • Provide frequent reports to management;
  • General ledger recording of payroll.
  • Assist with payroll/Benefits audits;
  • Other duties as assigned

Accounts Payable duties:

  • Ensure timely review and process of invoices and check requests;
  • Maintain an accurate and organized filing system in compliance with company policies and guidelines;
  • Process Voucher invoices;
  • Calculate and process monthly originating bonuses;
  • Process expense reports through UKG;
  • Process weekly check runs;
  • Issue W-9s to vendors;
  • Prepare and issue checks;
  • Work on special projects and assist the Director of Accounting and Finance as well as the CFO.

Client Relations:

  • Consistently promote and model courteous service promptly and efficiently, maintaining positive relationships with internal and external clients through professional and honest interaction.
  • Respond to information requests quickly and professionally with recognition that the request serves a client or Firm need.
  • Safeguard and keep information, observations, or viewpoints regarding Firm and client business matters confidential.

Skills and Abilities:

  • Ability to proactively identify payroll issues and suggest solutions
  • Knowledge of how to manually calculate a payroll check
  • Intermediate knowledge of Federal, State, and Local tax requirements
  • Intermediate to Expert Excel skills in setting up complex formulas for analysis and reporting as well as experience with Paycom.
  • Excellent math and bookkeeping skills.
  • Exceptional communication and interpersonal skills
  • Must be capable of operating in a fast-paced environment and performing efficiently under multiple deadlines, requiring an ability to prioritize, a commitment to proactive communication, and exceptional follow-through skills.

Education and Work Experience:

  • A bachelor’s degree in accounting or business, preferred.
  • Four (4) years of experience working with multi-state payroll in a middle market environment
  • Minimum (2) years of experience with UKG payroll

 

 

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