Financial and Accounting Support

The Financial and Accounting Support position provides professional, comprehensive guidance in developing and executing fiscal strategies, policies and procedures in support of the overall strategic missions of CSU, CVMBS, and ERHS including the department programs, pre and post-award contract and grant activities, etc. Specifically, this involves budget development and implementation; oversight, guidance and direction for fiscal operations and management; and extensive knowledge of compliance requirements for federal OMB Uniform Guidance, university and state fiscal rules, sponsor requirements, donor intentions and other rules and regulations as applicable.

The position works in conjunction with the ERHS accounting and administrative team, and reports to the Financial & Accounting Manager. The mission of ERHS is to develop strong knowledge and understanding of the oversight environment and to assist with the development of best practices which enable effective, accurate management of the financial policies, processes, and activities. Effective communication skills are required to articulate financial management plans, policies, and practices to the faculty, staff, and other personnel. Successful execution requires extensive communication, coordination, and collaboration across many levels of the University.

A flexible work schedule is negotiable in consultation with supervisor and department leadership. Required Job Qualifications Bachelors degree in accounting, finance, business administration, or related field at time of hire. Proficiency working with the Microsoft Office Suite. Advanced experience with Microsoft Excel including calculations, formulas, and formatting. Demonstrated attention to detail, and effective communication skills both verbal and written based on application materials submitted. Experience working in a team environment. Preferred Job Qualifications Related accounting or business experience. Financial working knowledge or grant management within an institution of higher education. Experience managing multiple, complex, changing projects and deadlines; identifying applicable action points and affected parties; and initiating subsequent, relevant responses. Experience interpreting and ensuring compliance with regulatory policy, including Uniform Guidance, OMB Circulars, and Federal Cost Accounting Standards. Experience with Kuali Financial and Research Systems. Experience with iLabs billing and equipment scheduling system. Experience calculating billing rates applying Federal Cost Accounting Standards. Diversity Statement Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Departments commitment to diversity and inclusion. Essential Duties Job Duty Category Financial and Research Project Management Duty/Responsibility This position manages accounting operations which include appropriated funds, intramural and extramural research funds, indirect cost returns and other fund sources. Forecasts future commitments and spend rates to minimize over-expenditures, and advises PIs on account status, projections, and spending plans keeping them apprised of University, State, and Federal rules and regulations. For sponsored projects, develop progress and final project reports as required. Ensure all projects close on time and within budget. Reconcile and analyze financial transactions for authenticity and allowability, evaluate and justify expenditure redistributions and contact appropriate entities to initiate corrections. Reconcile account activity to the Kuali Financial System (KFS), the system of record. Working with the PIs, initiate annual staffing sheets, monitor and implement staffing re-distributions as needed throughout the year. Advise PIs when staffing patterns shift and redistributions are required. Provide accurate, timely and meaningful reports to PIs, account holders (account supervisors) and others both in standard, periodic formats, and/or customized reports as requested. Act as liaison between departmental personnel and Sponsored Programs, Business and Financial Services and/or the CVMBS College Office regarding accounting and finance, budgets, staffing, sponsored projects, purchasing, contracting, and other issues as identified. Review and approve financial transactions and balances; assure accurate time and effort allocations; complete account reconciliations; and identify / correct errors while implementing effective means to avoid future recurrences. Manage and track start-up accounts for new faculty to ensure funds are expended in a timely and appropriate fashion. Percentage Of Time 60% Job Duty Category Grant Facilitation (Pre-Award Support) Duty/Responsibility Serve as proposal coordinator, providing pre-award support for the preparation and submission of grants/contracts for ERHS faculty. Pre-award support includes, but is not limited to, the following activities:Assess the necessary client/agency forms and guidelines to determine and assist with the interpretation of proposal specifications and requirementsAnalysis of existing staffing patterns (% effort distribution) and impact of any proposed staffing changes to existing programsAnalysis of budget and budget justification for impact on existing programs and for compliance with client regulations/policiesAnalysis of the appropriateness of the indirect cost ratesDetermination that all cost share commitments are approved at the Departmental level prior to submission of the proposal and follow department, college, and university policies Determination of proposal specifications and requirements and assuring that proposal is consistent with CSU, State, government, and Federal policies and procedures, completion of regulatory compliance forms animal care, use of radioactivity, controlled substances and drugs), and final submission of proposals (including copying and mailing and/or electronic submission). Percentage Of Time 25% Job Duty Category Other Financial Support Duties Duty/Responsibility Create and track purchase orders (POs), coordinate with lab personnel to ensure POs are closed in a timely manner, obtain invoices for POs when items are received and work with Accounts Payable to pay vendors and close POs. Monitor automatic internal charges to ensure proper backup documentation is received and retained. Serve as facility resource to faculty, staff, and students for interpretation of the Universitys purchasing policies and procedures. Assist with other accounting and support duties as needed. Percentage Of Time 5% Job Duty Category WebFocus Reports Duty/Responsibility Serve as departmental WebFocus super userRun financial reportsModify and edit the existing reports for crossing fiscal years Collaborate with other department super users for troubleshooting reports that fail to run Percentage Of Time 5% Job Duty Category Strategic Initiatives Duty/Responsibility Assist the Business Officer in development/implementation of better business and accounting practices in ERHS. Work together with the Business Officer, and other staff as appropriate, to review/revise Standard Operating Procedures (SOP) Attend office, Department, College and University meetings for the purpose of assimilating and distributing information regarding new policies, procedures, technologies, and regulations. Percentage Of Time 5% Application Details

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